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IND-2308: Uttarakhand State-Road Investment Program
(formerly IND: Uttaranchal State-Road Investment Program)

Invitation for Submission of Expressions of Interest (EOIs) for
Program Support Consulting Services

A. Activity 1: Provision of General Project Management, Technical and Procurement Support:
1. provide general project management, technical and procurement support to the PMU staff to assist them in the effective management and monitoring of all Investment Program activities;
2. assist the PMU in ensuring that the Investment Program is implemented and managed in accordance with all relevant requirements of ADB;
3. assist the PMU in the procurement of design and construction supervision consultants as well as civil works contractors;
4. assist the PMU and PIUs in the management of the design and construction supervision consultants, as well as monitoring their activities and review of deliverables;
5. assist the PMU to prepare the quarterly progress reports to be submitted to ADB;
B. Activity 2: Updating of Roads Master Plan and Selection of Sub-Projects for each Implementation Project
1. consult with the PWD Circle and Division Offices on the prioritized sub-project lists in the Road Development Plan (RDP) and adjust the lists to reflect road improvement and periodic maintenance works either recently carried out by PWD or sanctioned for implementation in state level schemes;
2. consult with PWD Circle and Division offices and obtain details of any proposed new sub-project roads for possible implementation under the Investment Program;
3. review the prioritization of sub-projects, using the scoring method adopted during preparation of the Master Plan to take into account: (a) any proposed new sub-projects roads; (b) sub-project roads removed or shortened due to other recent or sanctioned works; (c) the current road condition; and (d) any other changes that would affect the prioritization scoring;
4. prepare revised district-wise prioritization lists of the sub-project roads;
5. review and update the estimated costs of the sub-project road improvement works, using current unit rates;
6. reconcile the master plan sub-project improvement works cost estimates for previous implementation tranches to take account of updated cost estimates included in the detailed project reports (DPRs); tender costs and final account construction costs;
7. assist PWD in preparing a list of sub-project roads to be implemented in the forthcoming implementation tranche, based on the planned output targets for that tranche and the available funding;
8. prepare an update of the roads master plan to take into account the updated sub-project prioritization lists, updated costs and the agreed sub-project lists for the forthcoming implementation tranche.
C. Activity 3: Economic Appraisal of Sub-Projects in each Implementation Tranche
1. prepare an economic appraisal of the sub-projects to be implemented in the forthcoming implementation tranche that is based on: (a) an update of current vehicle operating costs and time costs; (b) the cost estimates prepared by PWD's design consultants; and (c) traffic forecasts prepared by PWD's design consultants. This appraisal is to consider the individual sub-projects as well as the aggregated total of the sub-projects for that particular tranche;
2. calculate the economic rates of return (EIRRs) and net present values (NPVs) for the individual sub-projects and the aggregated total of all sub-projects in that particular implementation tranche according to the ADB's Guidelines for Economic Analysis of Projects. Sensitivity tests are to be carried out on the aggregated total of the sub-projects that examine the effects of variations in cost, traffic, vehicle operating costs and time savings;
3. carry out a distribution analysis of the aggregated total benefits of all sub-projects and calculate the poverty impact ratio (PIR) of the aggregated total of the sub-projects, in accordance with the ADB's Handbook for Integrating Poverty Assessment in the Economic Analysis of Projects;
4. carry out a quantitative risk analysis of the economic appraisal, using an agree software package that examines the combined effects of imposing likely changes in key variables on the EIRR and NPV of the aggregated total of the subprojects. This risk analysis is to be carried out in accordance with ADB's Handbook for Integrating Risk Analysis in the Economic Analysis of Projects.
5. prepare a report on the economic appraisal that details and substantiates all input parameters and key assumptions, and gives a full description of the methodology used in the appraisal.
D. Activity 4: Assist the PMU to Prepare Supporting Documentation for each MFF Project Loan
1. assist the PMU in preparing documentation to be submitted to ADB in connection with the application for each loan under the multi-tranche financing facility. This documentation would include details of the scope of the road improvement works, costs, economic appraisal, environmental examination, social impact and resettlement impacts.
2. Help in monitoring benefits and assessing the accrued benefits of project implementation.
E. Activity 5: Technical and Safeguarding Review of Sub-Project Designs
1. assist the PMU in carrying out a technical due-diligence review of the draft design preliminary and detailed project reports prepared by PWD's design consultants. This due-diligence review would include assessing: (a) compliance with the requirements of the design consultant's terms of reference; (b) the overall technical standard of the design work; compliance with the technical design standards; (c) cost effectiveness of designs and applicability to the sub-project road conditions;
2. prepare written comments on the technical and safeguarding reviews that identify any sub-standard aspects, correction required, omissions and other remedial measures to be carried out before approval can be granted by PWD. The Program Support Consultant would also be required to attend meetings with the design consultants to discuss the review comments.
F. Activity 6: Performance Based Maintenance
1. assist the PMU in finalizing the contract documentation required for the performance based maintenance that is to be incorporated in the road improvement contract packages. Particular attention should be paid to setting: (a) realistic quantitative performance indicators that apply to the different conditions in the hill and plain areas of the State; and (b) appropriate penalties to be applied in the event that the contractor fail to comply with the performance indicators;
   a. provide initial training and on-going support to the PIUs in the management and supervision of performance based maintenance works.