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ADB's Inspection Policy: A Guidebook
Sample Forms
Download a PDF version of this form
[Date]
President
Asian Development Bank
P.O. Box 789
0980 Manila, Philippines
Dear Mr. President:
We, [name of group], living in [description of area], wish to
bring the following concerns to your attention:
1. ADB is proposing to finance/is financing a project
known as [name and brief description of project].
2. We are [brief description of group and its rights/interests].
3. We understand ADB has the following operational policies
and/or procedures [list or describe]:
4. We believe ADB has violated/is violating these
policies/procedures by [mention Bank’s actions or
omissions that have led to the violations].
5. We believe our rights/interests have been/are likely to be
seriously harmed as a direct result of ADB’s violation.
This harm involves [describe harm].
6. We have taken the following steps to make our concerns known
to Bank staff/government officials/others [mention any
previous meetings or correspondence]:
7. These efforts have not been successful because [explain]:
Therefore, we request that ADB’s Management review this
complaint and provide us with a written response.
Sincerely,
[Name of Group]
[Contact Address]
[Signatures]
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[NOTE: A map or diagram, copies of previous correspondence with Bank staff, and other relevant documents can be attached. See Inspection Procedures, Part F2 for more detailed instructions.]
Download a PDF version of this form
[Date]
Inspection Committee
of the Board of Directors
c/o Office of the Secretary
Asian Development Bank
P.O. Box 789
0980 Manila, Philippines
Dear Committee Members:
We, [name of group], living in [description of area], wish to bring
the following concerns to your attention:
1. ADB is proposing to finance/is financing a project known as
[name and brief description of project].
2. We are [brief description of group and its rights/interests].
3. We understand ADB has the following operational policies
and/or procedures [list or describe]:
4. We believe ADB has violated/is violating these
policies/procedures by [mention Bank’s actions or omissions
that have led to the violations].
5. We believe our rights/interests have been/are likely to be
seriously harmed as a direct result of ADB’s violation.
This harm involves [describe harm].
6. In our letter dated _________, we raised our concerns with
ADB's Management (copy attached). In a letter
dated _________, ADB’s Management provided a response
(copy attached).
7. We believe the response of ADB’s Management is inadequate
because [explain]:
Because we believe we have been/are being seriously harmed as a
direct result of ADB’s failure to follow its operational
policies and procedures, we request that the Inspection Committee
recommend to ADB’s Board of Directors that there be an
independent review of ADB’s role in the project.
Sincerely,
[Name of Group]
[Contact Address]
[Signatures]
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[NOTE: Copies of all previous correspondence with ADB’s Management and staff, including in particular the group’s initial complaint to Management and Management’s response, should be attached. A map or diagram, and other relevant documents, can also be attached. If the party requesting the inspection is the representative of an affected group, proof that the group has authorized the representative to act on its behalf must also be attached. See Inspection Procedures, Part F4 for more detailed instructions.]
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