Loan Disbursement Handbook

Guidelines, Handbooks, and Manuals

Paperback (Publication Date: January 2007)
In stock

The Loan Disbursement Handbook is a compilation of ADB's disbursement policies, guidelines, practices, and procedures. The Handbook will serve as a useful reference guide for ADB staff, DMC borrowers, officials, and project staff from executing agencies and project management units, in designing and operating an efficient disbursement operation that will support project implementation.

The four pillars of an efficient disbursement operation are:

funds flow structure
disbursement arrangement
staff capacity and systems, and
internal controls.

A good understanding of ADB's disbursement policies, guidelines, practices, and procedures are instrumental for building these pillars.

The Handbook endeavors to complement this need and thereby supports project implementation. It applies equally to both loan and grant-funded ADB investment projects and programs.

The Handbook supersedes all previous editions and takes effect immediately.

The online edition is free of charge. This publication is available in CD-ROM.

An applicable shipping and handling fee will be charged for hard copy orders of this publication.

TRANSLATED VERSION

[ PDF: 1,404 kb | 147 pages ]
[ PDF: 2,180kb | 152 pages ]

WITHDRAWAL APPLICATIONS AND SUMMARY SHEETS

Download forms: [To download the forms, you need Microsoft Office Suite 98 or higher version. If you do not have it, you can install the free office suite*]

Withdrawal Application for Direct Payment and Reimbursement [ Xls ]
Application for Issuance of Commitment Letter [ Xls ]
Withdrawal Application for Imprest Fund [ Xls ]
Summary Sheet for Direct Payment/Reimbursement/Replenishment/Liquidation [ Xls ]
Summary Sheet for Issuance of Commitment Letter [ Xls ]
Application for Approval of Amendment of LC [ Doc ]
SOE for Contracts of $100,000 and Below [ Xls ]
SOE for Contracts Over $100,000 [ Xls ]
SOE for Operating Costs [ Xls ]
SOE - Free Format [ Xls ]
SAW Summary Sheet [ Xls ]
Imprest Fund Estimate of Expenditures Sheet [ Xls ]
Imprest Account Reconciliation Statement [ Xls ]
Second Generation Imprest Account Reconciliation Statement [ Xls ]
Request for LFIS Web Access [ Doc ]

View the document
[ PDF: 845kb | 151 pages ].
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Foreword and Acronyms [ PDF: 120kb | 9 pages ]

The Handbook [ PDF: 129kb | 5 pages ]

1.1 Purpose
1.4 Scope
1.5 For Inquiries
The Asian Development Bank [ PDF: 127kb | 4 pages ]

2.1 Introduction
2.4 ADB Operations
2.5 Lending Criteria
2.6 Relending Policy
2.7 The Project Cycle
2.13 Types of Loans
2.17 Cofinancing
2.18 Private Sector Operations
Disbursement Policies [ PDF: 126kb | 4 pages ]

3.1 Basic Principles
3.3 Loan or Grant Regulations
3.4 Loan Documents
3.5 Loan Milestone Event Dates
3.6 Retroactive Financing
3.9 Reallocating Loan Proceeds
3.10 Loan Cancellation
3.12 Suspending Withdrawals
3.13 Acceleration of Maturity
Disbursement Guidelines and Practices [ PDF: 127kb | 4 pages ]

4.1 General Guideline
4.2 Loan Account
4.3 Discussion of Disbursement Procedures
4.4 Disbursement Letter
4.5 Actions to Be Taken by the Borrower
4.6 Basic Requirements for Disbursement
4.8 Withdrawal Application
4.9 Eligible/Ineligible Expenditures
4.10 Disallowances/Nonpayments
4.12 Capitalization of Interest and Charges
4.13 Refunds
4.17 Retention Money and Bank Guarantee
4.18 Audited Project Accounts and Financial Statements
4.20 Follow-up Action for Audit Findings
4.21 Delay in Submission of APA or AFS
Instructions for Withdrawal of Loan Proceeds [ PDF: 124kb | 3 pages ]

5.1 Authorized Signatory
5.2 Allocating Loan Proceeds
5.4 Currency of Withdrawal
5.6 Currency of Payment
5.7 Payment Instructions
5.8 Other Instructions
5.11 PCSS Number
5.13 Sample Forms
5.14 Disbursement Review
Disbursement Procedures [ PDF: 401kb | 3 pages ]

6.1 Four Major Types
6.2 Simplified Documentation under the Reimbursement Procedure
6.3 Suggested Disbursement Procedures
6.4 Modes of Loan Disbursement
Direct Payment Procedure [ PDF: 121kb | 2 pages ]

7.1 Description
7.2 Basic Requirements
7.4 Supporting Documents
Checklist
Commitment Procedure [ PDF: 126kb | 4 pages ]

8.1 Description
8.5 Basic Requirements
8.6 Supporting Documents
8.7 Issuing the Commitment Letter
8.10 Accepting the Commitment Letter
8.11 Payment to Commercial Banks
8.13 Amendments to the LC
8.18 Amendments Requiring ADB’s Prior Approval
8.20 Limitation of ADB's Commitment
8.21 Discrepancies
8.22 Linking the LC to the Commitment Letter
Checklist
Reimbursement Procedures [ PDF: 133kb | 7 pages ]

9.1 Description
9.4 Basic Requirements
9.5 Supporting Documents
9.6 Simplified Documentation
9.7 Narrative Procedures
9.28 Statement of Expenditures (SOE) Procedure
9.14 Conditions for Using the Procedure
9.15 Approval of the Procedure
9.17 Limits in Using SOE
9.19 Ineligible Payments
9.20 Audit Arrangements
9.21 Review by ADB Staff
9.22 Suspending Use of the SOE
9.23 Force Account Works Procedure
9.24 Conditions for Using the Procedure
9.25 Details on the Certificates
9.27 SAW Procedure
9.29 Conditions for Using the Procedure
9.30 Contents of the Summary Sheet
Checklist
Imprest Fund Procedure [ PDF: 128kb | 5 pages ]

10.1 Description
10.2 Objectives
10.3 Conditions for Use of the Procedure
10.4 Approval of Procedure
10.5 Basic Requirements
10.6 Establishing the Account
10.7 Location of the Account
10.8 Currency of the Account
10.9 Using the Account
10.10 Ceiling of Advances
10.12 Initial Advance
10.14 Liquidation/Replenishment
10.15 Recovery of Advances or Final Liquidation of the Account
10.18 Comfort Letter
10.19 Second-Generation Imprest Account (SGIA)
10.22 Audit Arrangements
10.23 Review by ADB Staff
10.24 Suspending Replenishment
10.26 Narrative Procedures
Checklist
DFI Loan, Program Loan, and Disaster and Emergency Assistance Loan [ PDF: 127kb | 4 pages ]

Loans to Development Finance Institutions (DFIs)
11.1 Definition
11.3 Ceiling/Free Limit
11.4 Disbursement Procedures

Program Loans
11.6 Purpose of the Program Loan
11.7 Loan Proceeds
11.9 Disbursement Procedures
11.11 Audit Arrangements

Disaster and Emergency Assistance Loans
11.12 Description
11.13 Disaster and Emergency Assistance Policy
11.15 Emergency Assistance Loans
11.16 Terms and Conditions
11.18 Disbursement
11.19 Retroactive and Supplementary Financing
Cofinancing Operations [ PDF: 122kb | 2 pages ]

12.1 Description
12.2 Types of Cofinancing
12.8 Disbursement Procedures
12.10 Types of Cofinancing Disbursement
Private Sector Operations [ PDF: 128kb | 5 pages ]

13.11 Descriptions
13.19 Disbursement Procedures
13.24 TFFP Disbursement Procedures for Revolving Credit
13.25 TFFP Disbursement Procedures for Revolving PCG
13.26 Other Information
Delegation of Disbursement Function [ PDF: 99kb | 2 pages ]

14.1 Objectives
14.2 Scope and Responsibilities of RMs
14.4 RMs with Delegated Disbursement Function
Loan Information Reports [ PDF: 124kb | 2 pages ]

15.2 Executing Agency Reports
15.5 Country Reports
15.12 LFIS Website
15.13 Capitalization Statement

Loan Financial Information System (LFIS) Website [ PDF: 123kb | 2 pages ]

Appendixes [ PDF: 392kb | 78 pages ]

Index [ PDF: 109kb | 4 pages ]

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Catalog

Loan Disbursement Handbook

Contents