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PRC: Implementation of TBLRR Substantive Completion Report

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Contents

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Implementation of TBLRR Substantive Completion Report - Final Report

1. Introduction
2. TA Scope and Implementation Schedule
3. The Structure of this Report
4. Implementation History in Summary
5. Work Accomplished under each TA Component
6. Mass Dissemination of Information
7. Extension of TA Closing Date

Appendix 1 - TA3457-PRC: Implementation of the Tendering and Bidding Law and Related Regulations: Review Mission

Appendix 2 - Project Administration and Supervision Instructions

Appendix 3 - Organization for Department of Public Procurement (Recommendation by Organization Expert)

Appendix 4 - Training Materials on Tendering and Bidding

Appendix 5 - Flow Chart for the Bidding and Tendering Information Management System

Appendix 6 - Proposed Contents of CD-ROM for Training in Tendering and Bidding

Appendix 7 - Tendering and Bidding Law and Related Regulations Personnel / Work Schedule

Implementation of TBLRR Substantive Completion Report - Draft Report [ PDF: 6,243KB | 274 pages ]

Table of Contents [ PDF: 509KB | 56 pages ]

Introduction

Overall Responsibilities

Organization of DPP

Department of Public Procurement - Recommendation of Organization Expert

Appendix 1 - Approach to Task

Appendix 2 - Tasks for the New Department of Public Procurement

Appendix 3 - Department of Public Procurement - First Recommendation of Organization Expert

Appendix 4 - Early Proposals

Appendix 5 - Staff Chart

Appendix 6 - Procedures for Each Division in DPP

Appendix 7 - Establishment of Tendering and Bidding Association

Appendix 8 - Quality Assurance for Training

Chapter 1 - General [ PDF: 181KB | 14 pages ]

1.1 Law, Regulations, Decrees and Instructions

1.2 The Project Administration and Supervision Instructions

1.3 Project Formulation and Implementation

1.4 Criteria for Project Acceptance

1.5 Project Cost Estimates

1.6 Project Implementation Schedule

1.7 Sensitivity Analysis

Chapter 2 - Preparation for Project Implementation [ PDF: 286KB | 26 pages ]

2.1 The Project Office

2.2 Project Administration Memorandum

2.3 Essential Documents for Effective Administration

2.4 Training of Project Personnel

2.5 Project Administration Matrix

2.6 Standardizing the Use of Procurement Terms

2.7 Contract Packaging

2.8 Pre-qualification of Bidders

2.9 Avoiding Lead-Time Trap

Chapter 3 - Procurement of Consulting Services [To be drafted by others responsible for corresponding regulation]

Chapter 4 - Use of Tendering Agencies [ PDF: 419KB | 29 pages ]

4.1 Use of Tendering Agencies

4.2 Selection of Tendering Agency

4.3 Invitation for Applications for Short-Listing (AFSL)

4.4 Guidelines for Preparation of Application for Short-Listing

4.5 Criteria for Short-Listing of Tendering Agencies

4.6 Request for Proposals (RFP) for Tendering Agency Services

4.7 Information for Tendering Agencies (lFTA)

4.8 Outline and Notes for Preparation of Terms of Reference (TOR)

4.9 Evaluation of Tendering Agency Service Proposals

4.10 Invitation for Contract Negotiation (IFCN)

4.11 Form of Contract for Tendering Agency Services

Chapter 5 - Tendering for Goods and Works [ PDF: 464KB | 44 pages ]

5.1 Administrative Supervision of Procurement

5.2 Modes of Procurement

5.3 Threshold Values for Competitive Tendering

5.4 Exemption from Competitive Tendering

5.5 Compilation of Tender Documents

5.6 Use of Sample Documents

5.7 Basic Information and Data Sheet (BIDS)

5.8 Sale of Tender Documents

5.9 Tender Base Price

5.10 Tendering Period

5.11 Bid Security

5.12 Clarifications and Amendments of Tender Documents

5.13 Adjustment for Price Fluctuations

5.14 Alternative Bids

5.15 Two-Stage Bidding Procedure

5.16 Bid Form

5.17 Check List for Essential Provisions of Tender Documents

Chapter 6 - Bid Evaluation and Contracting [ PDF: 371KB | 35 pages ]

6.1 Bid Evaluation Organization and Methods

6.2 Bid Evaluation Committee Member Statutory Declaration and Service Agreement

6.3 Bid Evaluation Methods and Criteria

6.4 Evaluation of Missing Items

6.5 Bid Price Below Cost

6.6 Treatment of Discount Offered

6.7 Liquidated Damages

6.8 Period of Bid Validity

6.9 Contract Negotiation

6.10 Performance Security

6.11 Advance Payment Security

6.12 Rejection of All Bids and Re-tendering

6.13 Approval of Contract Award

6.14 Contract Form

6.15 Bidder's Complaints

Chapter 7 - Project Administration and Supervision [ PDF: 356KB | 35 pages ]

7.1 Administration and Supervision Framework

7.2 Project Implementation Administration and Supervision

7.3 Functions of Project Inception Missions

7.4 Functions of Project Review Missions

7.5 Special Project Administration Missions

7.6 Monitoring of Physical Progress

7.7 Changes in Project Scope or Implementation

7.8 Monitoring of Project Expenditures

7.9 Re-allocation of Project Funds

7.10 Project Cost Overrun

7.11 Utilization of Surplus Project Funds

7.12 Compliance with Project Conditions

7.13 Reports of Project Administration Missions

7.14 Mid Term Review and Reappraisal of Project

7.15 Progress Reporting and Follow-up Actions

7.16 Supplementary Financing

7.17 Examination of Audited Financial Statements

7.18 Dispute Resolution and Arbitration

Chapter 8 - Project Completion and Evaluation [ PDF: 303KB | 24 pages ]

8.1 Project Completion Report- General

8.2 Preliminary Project Completion Report Preparation by Project Implementing Agency

8.3 The Project Completion Report

8.4 Guidelines for Preparation of Project Completion Report

8.5 Use of Project Completion Report

8.6 Project Performance Audit Report

Appendixes [ PDF: 3,122KB | 12 pages ]

Flow Chart for the Bidding & Tendering Information Management System

Functional Introduction for the Bidding & Tendering Information Management System