Employment

One professional staff/two national officers

To perform a full range of secretarial duties for the assigned officers, including organizing and maintaining records, contact with the public, preparing correspondence and reports, assistance for visiting ADB missions and other appropriate functions as required; coordinate administrative activities for PNRM.

Mail/Written Communication/Follow-up
Ensures that all correspondence and documents for supervisors are correctly typed, prepared and submitted on time in compliance with ADB’s standard.

Ensures all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that outgoing mails/faxes are delivered on time.

Oral Communications/Internal & External Contacts
Provides efficient reception services by screening incoming telephone calls, taking accurate messages, dealing with queries from internal/external calls to ensure they are referred in a timely manner to the concerned staff.

Calendar/Travel
Ensures the effective coordination of supervisors’ schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation as specified by supervisors in accordance with ADB procedures.

Office Administration
Ensures the office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval.

Relieves other Administrative Assistants when they are absent, as required.

Others
Performs any other duties as may be required, such as retrieving files/documents for preparation of reports, preparing tables and charts for reports, assisting ADB visiting missions, and other routine office administrative functions.

Technical Knowledge and Skills
- Able to perform all aspects of the job without help
- Recognizes and corrects things that are wrong
- Able to answer all routine queries and questions

Client Orientation
- Sees colleagues and other departments as clients as well as external contacts
- Always speaks and acts with respect towards clients
- Makes changes to help clients when their needs change

Achieving Results
- Manages time to ensure work is completed to deadlines and targets
- Prioritizes to ensure important deadlines are met
- Find ways around obstacles to getting work done

Working Together
- Regularly assists others in their work
- Has supportive and cooperative relationships with others in the team
- Compliments the work of other team members

Learning and Knowledge Sharing
- Learns new things and keeps knowledge and skills up to date
- Volunteers for training and development
- Explains new methods of work to colleagues and voluntarily shares useful information

Bachelor’s degree

Suitability to undertake the responsibilities mentioned above at the required level.

At least three years of work experience in a private or public organization prior to joining ADB.

Good typing skills; good knowledge of stenography preferred but not necessary.

Good computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in ADB.

Ability to work with individuals from different cultural/national backgrounds; good interpersonal and communication skills.

Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.

Ability to work with minimum supervision, and maintain composure under pressure.

Familiarity with local languages and institutions.

The Asian Development Bank’s vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. The advertised position is a local staff position with a local remuneration package. It is open only to persons who are nationals and residents of Papua New Guinea. While the position advertised is for Papua New Guinea Resident Mission (PNRM), ADB staff must be prepared to serve in any location outside the Resident Mission at the discretion of Management.

Interested applicants should quote Ref. No. EXT-AS-08-002-PNRM and job title and submit their curriculum vitae not later than 18 July 2008 to:

Country Director
ASIAN DEVELOPMENT BANK - PAPUA NEW GUINEA RESIDENT MISSION (PNRM)
Level 13, Deloitte Tower, P.O. Box 1992
Port Moresby, NCD, Papua New Guinea
Fax: +675 3210407
E-mail: adbpnrm@adb.org

An electronic application form is available at www.adb.org/Employment/appform.asp.

Gender and cultural diversity is a core recruitment value and women are actively encouraged to apply.

Applications from qualified ADB staff will be considered before external applications.

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.