Employment

Project Administration Memorandum (PAM)
Updates all the PAM of ongoing projects in the country, including projects description/scope, project cost, loan allocation, grant allocation, procurement, loan covenants, etc.

Project Performance Reports (PPRs)
Updates individual Project Performance Reports every month for loans and grants, outlining all the required details, for example, project description/scope, status of implementation, developments, major problems, actions taken/proposed, and participating in the departmental PPR meetings when needed.

Statistical Reports
Compiles data and statistics on contract awards and disbursements for all ongoing projects for the generation of various reports required by the Lao Resident Mission (LRM). Monitors and analyzes the actual contract awards and disbursement against targets to identify shortfalls and their underlying causes, and follow up these matters with Executing Agencies (EAs) together with the National Project Implementation Officers.

Mission Participation
Participates if necessary in various missions such as inception, review, mid-term mission and project completion report mission by providing assistance in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance of loan/grant covenants, in familiarizing EAs with ADB's loan/grant procedures and in assisting them where necessary in the preparation of various reports and applications.

Loan/Grant Covenants
Maintains records needed to monitor compliance with loan, grant and TA covenants, follow up outstanding obligations of EAs such as the submission of financial statements, monthly and/or quarterly progress reports; and inputs data on the status of such compliance into the data base at LRM, in consultation with the National Project Implementation Officer/LRM professional staff designated to the relevant projects.

Project/TA Implementation
Monitors physical and financial progress in projects/TA implementation, for example, by following up on outstanding obligations of EAs to expedite procurement/contract awards; familiarizing EAs with ADB guidelines and procedures and ensuring their compliance with loan/grant covenants; monitoring of progress in terms of outputs and deliverables, following up submission of project reports, financial statements, etc.; maintaining related documents, records and files for delegated projects; maintaining computer-based information system for project administration matters.

Country Portfolio Review Mission/Quarterly Portfolio Review Meetings
Participates in and prepares input for Country Portfolio Review Mission/ Quarterly Portfolio Review Meetings and monitors that performance of the projects, including support for preparing of the related pre- and post-mission documentation. Undertakes assigned special portfolio management activities (e.g. procurement reviews; sector reviews).

Disbursements
Assists in processing disbursements for delegated and non-delegated projects by following up with EAs on timely submission of withdrawal applications, reviewing withdrawal applications for compliance with loan agreement, and preparing/reviewing data input for PCSS to update the LFIS.

Others
Assists as needed in the implementation and processing of ADB operations in the area of governance, policy, safe guards and economic development, and in other LRM activities as required. Assist National Project Implementation Officers supported to compile and keep updated records about sector issues, risks and results profiles based on national priorities.

Bachelor’s degree preferably in the fields of Economics, Business Administration, Social Development, Agriculture, Environment, Civil Engineering or related.

Suitability to undertake the responsibilities mentioned above at the required level.

At least 5 years of relevant experience; related experience in international agencies will be preferred.

Good writing and speaking skills in English language.

Proven ability to undertake background research and analysis on difficult but well-defined tasks, collect and organized required data and information, apply appropriate computer skills in analyzing and developing the data, and prepare notes, papers and sections of reports.

Good analytical thinking with ability to make simple causal link (A causes B), pro-and-con lists and analyses to reach a decision; and sets priorities for tasks in order of importance.

Ability to establish and maintain productive contacts with appropriate officials of host government, donor agencies and executing agencies; good inter-personal and communication skills are desirable.

Ability to work with individuals from different cultural/national backgrounds.

Good computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in ADB.

Familiarity with local languages and institutions.

Technical Knowledge and Skills
- Can perform the job independently
- Recognizes and corrects things that are wrong
- Can answer all routine queries and questions

Client Orientation
- Sees colleagues and other departments as clients as well as external contacts
- Speaks and acts with respect towards clients
- Makes changes to help clients when their needs change

Achieving Results
- Manages time to ensure work is completed to deadlines and targets
- Prioritizes to ensure important deadlines are met
- Manages obstacles to getting work done

Working Together
- Regularly assists others in their work
- Has supportive and cooperative relationships with other colleagues in the team
- Complements the work of other team members

Learning and Knowledge Sharing
- Learns new things and keeps knowledge and skills up to date
- Volunteers for training and development
- Explains new methods of work to colleagues and voluntarily shares useful information

The Asian Development Bank’s vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. The advertised position is a local staff position with a local remuneration package. It is open only to persons who are nationals and residents of Lao People’s Democratic Republic. While the position advertised is for the Lao Resident Mission (LRM), ADB staff must be prepared to serve in any location outside the Resident Mission at the discretion of Management.

Interested applicants should quote Ref. No. EXT-AS-09-005-LRM and job title and submit their curriculum vitae not later than 8 December 2009 to:

Country Director
ASIAN DEVELOPMENT BANK - LAO RESIDENT MISSION
Corner of Lanexang Avenue and Samsenthai Road
P.O. Box 9724, Vientiane
Lao People’s Democratic Republic
Fax: +856 21-250333
E-mail: adblrm@adb.org

An electronic application form is available at http://www.adb.org/Employment/PHF-ADB-Application-RM.xls

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.