Employment

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p. -1 of 14 BACK | NEXT Information Systems Officer, OIST Assistant Editorial Coordinator, DER Assistant Accounting Analyst, CTAC-FRA Senior Operations Assistant, COS2 Senior Operations Assistant, COOD Senior Administrative Assistant, CWOD Evaluation Officer, OED2 Senior Operations Assistant, NGOC Senior External Relations Officer, TRM Administrative Assistant, INRM Assistant Disbursement Analyst, PRCM Project Implementation Officer (Transport), NRM Administrative Assistant, PRCM Procurement Officer, PRCM

Senior Procurement Assistant

Procurement and Contracts Administration Section (OAIS-PC)
Office of Administrative Services (OAS)

Headquarters, Manila

Description of Responsibilities

The position is primarily responsible for participating in the efficient procurement process of goods and services, delivery and payment control using the Oracle procurement module as well as database maintenance.

Specific responsibilities include

Procurement Process

1. Requesting for bids and quotations particularly for OIST's requirements (i.e. computer software and hardware and peripherals, telecommunications, etc.)
2. Identifying and suggesting the most qualified local and/or foreign supplier, negotiating with suppliers (e.g., terms and conditions, product quality, pricing)
3. Monitoring the procurement process by checking and verifying procurement details (e.g., item specifications, Environment, Safety and Health [ESH]/ISO-related attributes, price, computations, terms and conditions) as well as preparing and dispatching the purchase orders and other related documents. Incumbent may also be required to undertake procurement of goods and services for departments other than OIST

Delivery and Payment Control

1. Monitoring deliveries/shipments and regularly sending follow-up correspondence to parties concerned to ensure timely delivery of ordered items
2. Monitoring the payment process to ensure timely and efficient payment of procured items and compliance with agreed terms and ADB procedures and practices

Database Maintenance

Updating, inputting and extracting data from the Oracle procurement module to ensure efficient maintenance of the database and files systems of OAIS-PC.

Others

Performing other duties as may be assigned by the position's immediate supervisor, Head, OAIS-PC and/or the Division Director.

Reporting Arrangements

The position reports to Head, OAIS-PC, or such other staff to be designated by Head, OAIS-PC.

Selection Criteria

• Suitability to undertake the responsibilities mentioned above at the required level
• Bachelor's degree in Business Administration, Marketing, Engineering or other relevant courses
• At least 5 years relevant experience
• Working knowledge of the Oracle procurement module
• Working knowledge of MS Word, MS Excel, MS Powerpoint and Lotus Notes

The Asian Development Bank's vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from about 50 member countries. ADB's Headquarters in Manila generally recruits its administrative staff locally from the Philippines. The position is for a three-year fixed-term appointment. ADB offers a highly competitive salary and benefits package applicable to local staff. While the position advertised is for ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management.

Apply electronically, quoting Ref. No. EXT-AS05-126(2)-OAIS-PC and job title on subject line and attaching application form to email address CS-jobs@adb.org no later than 8 July 2005, 5:00 p.m., Manila time.

Applications from qualified ADB staff will be considered first before external applications.

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.

HUMAN RESOURCES DIVISION ASIAN DEVELOPMENT BANK P.O. BOX 789, 0980 MANILA, PHILIPPINES Fax: (63-2) 636-2550