Employment

Director, designated Professional Staff (PS) and/or National Officer (NO).

To provide administrative and logistical arrangements in the implementation of COSO's seminar and training activities.

Seminar and Training Preparation
Assists Specialists in planning and coordinating with regional departments, resident missions (RMs), governments, and seminar sponsors on seminar schedules, seminar programs and final lists of participants. Drafts correspondence with operations coordination divisions, RMs, government officials and sponsors for various COSO's seminars.

Assists Specialists in identifying seminar locations and venues; negotiates and finalizes arrangements of hotel bookings, seminar venues, equipment, food, etc.

Prepares and monitors budget for each assigned seminar covering use of hotel facilities, food services, seminar materials and staff expenses; updates monthly seminar schedules.

Prepares seminar materials and audio-visual presentations. Assists in developing and designing seminar presentation materials. Prepares training materials for RM staff and secondees deputed to ADB for training.

Coordinates with Communications, Printing and Procurement Divisions for (i) printing of seminar manuals, brochures, certificates, IDs, etc., (ii) procurement of seminar supplies, and (iii) shipment of seminar materials.

Coordinates with Controllers on preparation of cash advances for seminars and reviews expenses incurred for reimbursement.

Orients and provides guidance and instructions to local staff assigned to assist in seminar mission regarding administrative arrangements, participants attendance, preparation of certificates, payment of per diems, preparation of summary evaluation reports, accountabilities of seminar equipment.

Other Administrative Functions
Assists Specialists in the preparation of regional technical assistance (RETA) papers by providing cost estimates and statistical data.

Monitors RETAs on disbursement, unutilized balances, extension and closing. Reviews/updates information on status of RETAs on Project Processing Information System and Technical Assistance Performance Report System.

Performs all related duties as assigned.

Technical Knowledge and Skills
- Can perform the job independently
- Recognizes and corrects things that are wrong
- Can answer all routine queries and questions

Client Orientation
- Sees colleagues and other departments as clients as well as external contacts
- Speaks and acts with respect towards clients
- Makes changes to help clients when their needs change

Achieving Results
- Manages time to ensure work is completed to deadlines and targets
- Prioritizes to ensure important deadlines are met
- Manages obstacles to getting work done

Working Together
- Regularly assists others in their work
- Has supportive and cooperative relationships with other colleagues in the team
- Complements the work of other team members

Learning and Knowledge Sharing
- Learns new things and keeps knowledge and skills up to date
- Volunteers for training and development
- Explains new methods of work to colleagues and voluntarily shares useful information

Bachelor's degree major in business administration

Suitability to undertake the responsibilities mentioned above at the required level.

At least 5 years' relevant work experience.

Good knowledge on ADB-adopted computer applications (e.g. MS Word; Windows, Excel, PowerPoint, Lotus Notes, Internet and other Graphic applications).

Demonstrates good knowledge and understanding of ADB organization, and set-up.

Good knowledge of ADB policies, procedures and administrative functions.

Excellent oral and written communication skills in English.

Proven interpersonal skills, client orientation, and team building.

Proven ability to plan schedules in order to meet deadlines under changing priorities.

Good understanding of interactions between different ADB work areas and relevant work flows and their purpose.

The Asian Development Bank's vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB's Headquarters in Manila generally recruits its administrative staff locally from the Philippines. The position is for a three-year fixed-term appointment. ADB offers a highly competitive salary and benefits package applicable to local staff. While the position advertised is for ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management.

Apply electronically, quoting Ref. No. EXT-AS08-005(2)-COOD and job title on subject line and attaching application form to email address LS-jobs@adb.org no later than 30 January 2008, 5:00 p.m., Manila time.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates. Applications from qualified ADB staff will be considered before external applications.

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.