Employment

Head, Project Administration Unit (PAU) or Director.

To provide statistical and analytical support services for various activities relating to processing and administration, and other administrative functions to PAU Head or Director.

Project Processing
Under guidance of Associate Operations Analyst, reviews and updates Project Processing Information System (PPIS) database for PSIF-2's loan and technical assistance (TA) projects under processing, including milestone events of firm and standby loans and TAs under processing and programmed.

Ensures that updates to the PPIS are accurate and appropriate; monitors progress and status of activities of loan and TAs under processing; and downloads the PPIS reports on regular basis for use by Director and by PAU Head.

Monitors submission of concept papers for proposed loan and TA projects, and consolidates proposals.

Project Administration
Assists in the administration of loan and TA projects, from the TA Consultation selection process, processing of claims, and preparation of TA Completion Reports.

Creates and updates TA Performance Reports.

Prepares and updates regular reports on status of TAs under implementation.

Administrative Functions
Provides administrative assistance to PAU Head or Director.

Assists in handling day-to-day routine functions in support of PAU.

Assists in the development and maintenance of the documentation, databases, and computer requirements.

Provides back-up support to the Senior Project Assistant in the latter's absence.

Others
Performs other tasks as may be assigned by Director and PAU Head.

Technical Knowledge and Skills
- Able to perform all aspects of the job without help
- Recognizes and corrects things that are wrong
- Able to answer all routine queries and questions

Client Orientation
- Sees colleagues and other departments as clients as well as external contacts
- Always speaks and acts with respect towards clients
- Makes changes to help clients when their needs change

Achieving Results
- Manages time to ensure work is completed to deadlines and targets
- Prioritizes to ensure important deadlines are met
- Find ways around obstacles to getting work done

Working Together
- Regularly assists others in their work
- Has supportive and cooperative relationships with others in the team
- Complements the work of other team members

Learning and Knowledge Sharing
- Learns new things and keeps knowledge and skills up to date
- Volunteers for training and development
- Explains new methods of work to colleagues and voluntarily shares useful information

Bachelor degree, preferably in Economics, Finance, Business Administration or Statistics

Suitability to undertake the responsibilities mentioned above at the required level.

5 years of work experience

Good computer skills in word processing, spreadsheets, graphics software, and software products like PPIS and Loan Financial Information System.

Excellent oral and written communication skills, and good analytical thinking.

Good interpersonal skills and ability to work with individuals from different cultural/national backgrounds.

Ability to set priorities and manage workload, and work with minimum supervision.

The Asian Development Bank's vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB's Headquarters in Manila generally recruits its administrative staff locally from the Philippines. ADB offers a highly competitive salary and benefits package applicable to local staff. While the position advertised is for ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management.

Apply electronically, quoting Ref. No. EXT-AS08-117(2)-PSIF2 and job title on subject line and attaching application form to email address LS-jobs@adb.org no later than 2 July 2008, 5:00 p.m., Manila time.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates. Applications from qualified ADB staff will be considered before external applications.

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.