Employment

Assistant Controller, Accounting Division (CTAC) and/or designated Professional Staff (PS)

To undertake a variety of accounting duties; carry out the overall administrative functions as required; maintain and update accounting records; maintain sound accounting/internal control; prepare accounting and other reports; ensure that all work area's objectives are accomplished in a correct, timely, effective and efficient manner.

Travel Claims (TC) Processing/Accounting
Supervises and reviews the processing of travel related claims (TC) for business and non-business travels ensuring the completeness, and validates propriety of the supporting documents, and that travel claims are in accordance with ADB policies, guidelines and established procedures, and are accomplished in a timely manner; ensures that the workload in the unit is equitably distributed among staff for efficient processing; supervises and reviews vouchers for claims prepared under the Expense Auto-Vouchering Facility of Administrative Expense System (AES), adjustments, refunds and other transactions on business travel, ensuring the correctness of data including the accounting entries; conducts overall supervision on the review and processing payment of all benefits travel under the Oracle Payment System.

Accounts Receivable (AR)
Supervises and reviews invoices for AR ensuring all receivable transactions are completely and accurately recorded in AR as a basis for collection; sets up the customer profile in Oracle; prepares and maintains the monitoring and control sheet to ensure that all recoverable expenses are billed and collected timely; prepares the monthly aging schedule for the respective offices for collection.

Analysis and Monitoring of Accounts
Supervises, reviews, and monitors the regular analysis and reconciliation of relevant accounts (including suspense/clearing accounts) under Oracle GL and the legacy system, including the analysis and timely preparation of schedules and statements required; undertakes timely initial investigation of discrepancies for review; ensures outstanding items are followed up for clearing promptly; ensures that internal controls are adequately and strictly observed.

Accruals of TC
Controls and reviews the completeness, timeliness and accuracy in the preparation, processing and recording of periodic accruals and provisions and reversals thereof as necessary, in accordance with generally accepted accounting principles taking into consideration the system and process requirements, and management accounting.

Business Process Review and Automation
Updates and reviews business processes documents to be used for training and review; continuously reviews business processes to strengthen internal control and improve effectiveness and efficiency of operations by streamlining, simplifying and automating them. Reviews computer requirements of the work area for effective operations and suggests system enhancements for consideration of the Professional Staff in charge of the Unit.

Administrative Matters
Assists in the training of new staff and familiarizing them with the Administrative Orders and Circulars, established practices and procedures; assists the supervisor in the orderly day-to-day operation of the work area.

Others
Performs other duties as assigned by the supervisor, responds to internal and external auditors' comments of the activities of the work area, reviews findings and ensures the implementation of the approved recommendations including strict compliance thereof; provides data for analyses, projections and ad hoc reports relating to the work area required by the Controller Department or other departments/offices for Management Information and decision making.

Technical Knowledge and Skills
- Can give help and advice to others based on their specialist area of knowledge and skills
- Uses technical knowledge and skills to complete complex work
- Uses technical knowledge and skills to improve work systems

Client Orientation
- Works to meet needs of clients according to ADB policy
- Communicates often with clients and seeks to understand and anticipate their needs
- Adapts own style to suit client preferences

Achieving Results
- Find ways to reduce time and cost of completing work
- Monitors work and progress and makes improvements
- Works with others to overcome problems and find alternative ways to complete work when necessary

Working Together
- Provides practical support and encouragement for team members
- Encourages team members to work together and benefit from diversity in different views, culture, nationality, and gender
- Sets priorities for the team and ensures they are followed through

Learning and Knowledge Sharing
- Learns new skills and knowledge and applies them
- Continuously finds new solutions to problems
- Leads the team in sharing knowledge and expertise

Bachelor degree in Business Administration, major in Accounting/Finance or Computer Science; Certified Public Accountant (CPA)

Suitability to undertake the responsibilities mentioned above at the required level.

At least 8 years experience in related field with supervisory capacity and functions; preference will be given to person with practical knowledge on information system, accounting and/or audit background, travel industry practices.

Proven supervisory and interpersonal skills.

Good proficiency with computer software in common use in multilateral institutions, in particular MS Excel, Word and Visio, and large Accounting related software, e.g. Oracle ERP.

Proficient understanding of a multilateral institution's accounting practices/systems and general policies, procedures, guidelines and reporting formats, and the generally accepted accounting principles and their application.

Excellent oral and written communication skills in English.

In-depth understanding of relevant work flows and the interactions among different work areas, and the concept of internal control and its application.

Excellent analytical proficiency and strong numerical ability.

The Asian Development Bank's vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB's Headquarters in Manila generally recruits its national officers locally from the Philippines. ADB offers a highly competitive salary and benefits package applicable to local staff. While the position advertised is for ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management.

Apply electronically, quoting Ref. No. EXT-NO08-118(2)-CTAC-TC/AR and job title on subject line and attaching application form to email address LS-jobs@adb.org no later than 7 July 2008, 5:00 p.m., Manila time.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates. Applications from qualified ADB staff will be considered before external applications.

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.