Employment

Designated Professional Staff and/or National Officer.

To undertake and coordinate a range of administrative duties and support activities within a specific work area of human resources function.

Staff Recruitment and Selection
Ensures efficient support in the recruitment process by preparing standard and non-standard documentation, drafting and placing advertisements, monitoring responses, checking and recommending the longlist and shorlist of candidates, and scheduling selection panel meetings; monitoring, updating and preparing accurate vacancy management tables and statistics; updating the human resource management system (HRMS); coordinating interviews, testing and evaluation, and acting on related inquiries; and coordinating the updating of forms and templates, as necessary.

Performance and Development Plan Program
Provides administrative support related to the performance during the probationary period, fixed term reviews (confirmation/extension of probation, extension/conversion of fixed term appointment) and the annual performance review process, including drafting of related recommendations and non-standard correspondence and documentation for supervisor’s review.

Staff Movements
Provides support in the administration of various human resource actions/staff movements (i.e., promotion, upgrading, transfer, redesignation and assignments, etc.) by drafting recommendations, monitoring staff due for upgrading/promotion and ensuring follow-up procedures, preparing all related documentation/correspondence.

Secondment of Staff to Asian Development Bank Institute (ADBI)
Administers processes required for the secondment of ADB staff to ADBI; drafts recommendations to Management to obtain approval of ADBI’s request to second ADB staff; drafts Memorandum of Understanding with ADBI, Contract of Agreement with staff, benefits entitlement of secondees in consultation with ADBI and ADB’s Compensation and Benefits Division; seeks approval of concerned parties to finalize and implement secondment arrangement; coordinates secondment arrangement with all departments/offices concerned. Provides support to ADBI on various personnel-related matters, assists in the placement of ADBI vacancies in BPHR Online, ADB website, and ADB Today. Maintains and updates ADBI staff data in HRMS.

Special Leave Without Pay (SLWOP)
Administers the requirements for processing requests on SLWOP by coordinating with concerned units/divisions. Drafts standard and non-standard correspondence, including recommendations to seek Management’s approval of SLWOP requests. Monitors expiration of SLWOP and notifies staff members concerned before the expiration of SLWOP.

Personnel Administration/Others
Provides analytical support in preparing statistical data/summaries, e.g., complement figures, vacancies, etc., on a regular and/or ad hoc basis. Coordinates, reviews and analyzes inputs submitted by team members, reviews related documents, and presents requested information in appropriate and concise format. Designs required reports based on users’ requirements and available data

Staff Requests
Evaluates requests for personal and professional information changes submitted through Oracle self-service, and prepares non-standard employment certifications.

Temporary Staff Requirements: Addresses requests for pool/temporary staff and prepares all related communication/documentation.

HR Policies and Procedures
Assists in advising staff of applicable HR policies, administrative orders or related guidelines. Assists client departments in their staffing positions and organizational reviews to ensure compliance with HR policies and guidelines.

Undertaking initial review of staffing implications resulting from reorganizations/realignments.

Technical Knowledge and Skills
- Can perform the job independently
- Recognizes and corrects things that are wrong
- Can answer all routine queries and questions

Client Orientation
- Sees colleagues and other departments as clients as well as external contacts
- Speaks and acts with respect towards clients
- Makes changes to help clients when their needs change

Achieving Results
- Manages time to ensure work is completed to deadlines and targets
- Prioritizes to ensure important deadlines are met
- Manages obstacles to getting work done

Working Together
- Regularly assists others in their work
- Has supportive and cooperative relationships with other colleagues in the team
- Complements the work of other team members

Learning and Knowledge Sharing
- Learns new things and keeps knowledge and skills up to date
- Volunteers for training and development
- Explains new methods of work to colleagues and voluntarily shares useful information

Bachelor degree, preferably major in Psychology, Management, Public or Business Administration, or related fields.

Suitability to undertake the responsibilities mentioned above at the required level.

At least 5 years work experience in recruitment and staffing, performance management and personnel services.

Knowledge and understanding of the human resources policies and procedures.

Good computer skills and knowledge of common word-processing, spreadsheet and graphic software used within a multilateral institution. Exposure to personnel administration activities (i.e., recruitment, hiring, retention, termination and counselling), and salary and benefits administration.

Familiarity with Oracle HRMS and Self-Service and or similar human resource management systems necessary to the delivery of human resources unit's core services.

Ability to keep confidential information.

Proactive and effective in addressing client's concerns.

Ability to work independently with minimum supervision.

Excellent oral and written communication skills

The Asian Development Bank's vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB's Headquarters in Manila generally recruits its administrative staff locally from the Philippines. ADB offers a highly competitive salary and benefits package applicable to local staff. While the position advertised is for ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management.

Apply electronically, quoting Ref. No. EXT-AS08-122(2)-BPHR and job title on subject line and attaching application form to email address LS-jobs@adb.org no later than 14 July 2008, 5:00 p.m., Manila time.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates. Applications from qualified ADB staff will be considered before external applications.

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.