Employment

General Counsel

Performs full secretarial services of a responsible and confidential nature for the General Counsel. Coordinates inter-departmental administrative activities.

Mail/Written Communications/Follow-up
Ensures that all correspondence and documents for supervisors are correctly typed and prepared in compliance with ADB's standards. Responds on behalf of the supervisor to straightforward/routine correspondence and drafts replies on more complex issues in accordance with guidelines. Ensures that all incoming mail is properly recorded, distributed and brought to the attention of concerned staff, and that outgoing mails/faxes are delivered on time. Monitors progress/status of confidential matters/documents requiring immediate action/attention to ensure timely completion of required action.

Oral Communications/Internal & External Contacts
Provides efficient reception services by screening incoming telephone calls, taking accurate messages, dealing with queries from callers and visitors, establishing nature and priority of requirements of unexpected visitors, to ensure that they are attended to and/or referred in a timely manner to the concerned staff/appropriate party.

Calendar/Travel
Manages the schedule and ensures that appropriate arrangements are made for meeting, travel, accommodation and events. Prepares mission authorization requests.

Coordination/Supervision
Ensures that the supervisor's instructions are passed on to all concerned staff for proper action and may monitor the status of replies. Liaises with ADB staff inside and outside the work area, executing agencies and donor countries as required. Provides assistance as to the application/interpretation of work area procedures, guidelines and formats to junior administrative staff and administrative assistants.

Office Administration
Ensures that the office filing systems and records are properly maintained and updated in accordance with an existing framework.

Data Analysis and Report Generation
Compiles and prepares briefing/progress reports for supervisor as requested. Monitors progress/status of work programs.

Others
Performs any other duties as may be required.

Technical Knowledge and Skills
- Can perform the job independently
- Recognizes and corrects things that are wrong
- Can answer all routine queries and questions

Client Orientation
- Sees colleagues and other departments as clients as well as external contacts
- Speaks and acts with respect towards clients
- Makes changes to help clients when their needs change

Achieving Results
- Manages time to ensure work is completed to deadlines and targets
- Prioritizes to ensure important deadlines are met
- Manages obstacles to getting work done

Working Together
- Regularly assists others in their work
- Has supportive and cooperative relationships with other colleagues in the team
- Complements the work of other team members

Learning and Knowledge Sharing
- Learns new things and keeps knowledge and skills up to date
- Volunteers for training and development
- Explains new methods of work to colleagues and voluntarily shares useful information

Bachelor degree

Suitability to undertake the responsibilities mentioned above at the required level.

At least 5 five years of work experience

Excellent command of written and spoken English.

Sound knowledge of common word-processing, spreadsheets and graphics software used within a multilateral institution. Advanced computer skills.

Excellent typing skills. Good knowledge of stenography will be useful.

Strong coordination, interpersonal and diplomatic skills and supervisory skills.

Thorough understanding of a multilateral institution’s organization and in-depth knowledge of the multilateral institution's diverse procedures (as they relate to secretarial work) and operations.

Proven ability to work independently.

Ability to work with individuals from different cultural/national backgrounds.

Familiar with operational and administrative procedures and full understanding of the interactions between a multilateral institution’s different work areas and relevant workflows

The Asian Development Bank's vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB's Headquarters in Manila generally recruits its administrative staff locally from the Philippines. ADB offers a highly competitive salary and benefits package applicable to local staff. While the position advertised is for ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management.

Apply electronically, quoting Ref. No. EXT-AS08-124(2)-OGC and job title on subject line and attaching application form to email address LS-jobs@adb.org no later than 17 July 2008, 5:00 p.m., Manila time.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates. Applications from qualified ADB staff will be considered before external applications.

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.