Employment

Correspondence and Documentation Production (Regions or Special Practice Groups)
Assists in preparing various documents, e.g. Administrative Tribunal submissions, Board papers, Appeals Committee papers, review of Administrative Cases, interpretation of ADB policies and procedures, Administrative Orders and Circulars, ADF papers, loan documents, ADB Borrowings/Swap transactions, and routine correspondence, back-to-office reports and effectiveness letters for public/private sector loans. Assists in preparing materials for seminars (e.g. Microsoft, PowerPoint presentations and transparencies).

Project Processing (Regions or Special Practice Group)
Assists in drafting loan documents, requests for amortization schedules and minutes of loan negotiations; monitors status of project processing, administrative/tribunal review cases and documentation for ADB borrowings, etc.; and conducts preliminary review of legal opinions (for public sector loans) against precedents. Assists in the consolidation of conditions precedent documents prior to drawdown/disbursement of private sector projects, preparation of ADB-generated project documents and requests for proposals and retainer letters for external counsel.

Legal Documents and Information Monitoring
Maintains updated filing system and compiles blackbooks for approved projects/other reference materials for counsels. Selects and uploads memoranda and signed loan documents into the OGC Legal Information System (LIS) database, minutes of lawyers' meetings into the OGC Intranet and Law and Policy Reform (LPR) TAs into the LPR database and Resource Center. Monitors incoming documents and e-mails for action or reassignment (in the absence of the responsible counsel) and updates counsel's schedule of mission/leave for the OGC Deskbook.

OGC Law and Policy Reform (LPR) (Special Practice Group)
Assists in processing/administration of LPR projects, preparation of TA Board papers/other documents; preparing correspondence with Government and consultants; taking minutes of SRC meetings; preparing contract variations; liaising with consultants on various aspects of contract administration; handling of files/other documents; and making arrangements for TA missions. Provides overall assistance in LPR activities, in administrative arrangements for OGC-sponsored seminars; producing LPR publications from consultants' reports; gathering information on domestic and international private/public institutions; maintaining/updating mailing lists; and mailing LPR publications.

ADB Borrowings and Swap Transactions (Special Practice Group)
Sorts, compiles and monitors documentation related to ADB borrowing/swap transactions and in consultation with Treasury Department, assists in preparing necessary draft documentation from the internal authorization stage (e.g. President's Memorandum and Secretary's Certificate) to processing and closing stages, and ensures that above documentation are properly filed and bound in volumes for OGC use.

Office Administration
Assists junior assistants on application/interpretation of office systems/procedures, guidelines and formats. Acts as temporary assistant to other counsel(s) when necessary and assists OGC staff consultants on short-term assignments. Assists counsels in preparation of budgetary allocations. Prepares/generates leave status reports/monthly work status reports of counsels for submission to the General Counsel.

Research
Assists in gathering information from books, documents and other publications from various sources, the Main Library and the Internet, as legal and/or background materials for project and non-project matters.

Secretarial Duties/Others
Takes dictation and transcribes; schedules and coordinates appointments; performs telephone reception duties and takes messages; performs mission travel arrangements; etc. Performs other duties as may be assigned by the General Counsel (or his designate) such as assisting in preparation of various policy papers/briefing notes/speeches, organizing annual meeting seminars, and participating on the OGC secretariat for ADB-sponsored symposia/seminars.

Bachelor's degree, preferably in business administration, commerce, management, accounting or other relevant discipline.

Suitability to undertake the responsibilities mentioned above at the required level.

At least 3 years experience in a private or public organization.

Proficiency in multilateral organization's standard software applications (i.e. sound knowledge of MS Word, Excel, PowerPoint and Lotus Notes) required and familiarity with multilateral organization's database system is an advantage.

Excellent typing skills. Ability to operate transcription devices preferred. Good knowledge of stenography is an advantage.

Excellent command of written and spoken English, including good memo composition, editing and proofreading skills.

Ability to work with individuals from different cultural/national backgrounds.

Good interpersonal and communication skills.

Ability to handle sensitive information requiring confidentiality
.
Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.

Ability to work with minimum supervision.

Technical Knowledge and Skills
- Can perform the job independently
- Recognizes and corrects things that are wrong
- Can answer all routine queries and questions

Client Orientation
- Sees colleagues and other departments as clients as well as external contacts
- Speaks and acts with respect towards clients
- Makes changes to help clients when their needs change

Achieving Results
- Manages time to ensure work is completed to deadlines and targets
- Prioritizes to ensure important deadlines are met
- Manages obstacles to getting work done

Working Together
- Regularly assists others in their work
- Has supportive and cooperative relationships with other colleagues in the team
- Complements the work of other team members

Learning and Knowledge Sharing
- Learns new things and keeps knowledge and skills up to date
- Volunteers for training and development
- Explains new methods of work to colleagues and voluntarily shares useful information

The Asian Development Bank's vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB's Headquarters in Manila generally recruits its administrative staff/national officers locally from the Philippines. ADB offers a highly competitive salary and benefits package applicable to local staff. While the position advertised is for ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management.

Apply electronically, quoting Ref. No. EXT-AS09-253(2)-OGC and job title on subject line and attaching application form to email address LS-jobs@adb.org no later than 6 November 2009, 5:00 p.m., Manila time.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates.

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.