Employment

Portfolio Management
Contributes to the achievement of SAEN's operational key result areas (KRAs) in portfolio management by assisting the Project Administration Unit (PAU) Head perform the following: supervises the review, analysis, and consolidation of regular reports on status of ongoing loan/TA projects, achievement of intended outputs/goals, and monitors/analyzes SAEN's projection and performance on contract awards/disbursements, project completion report (PCR)/technical assistance completion report (TCR) programs and consults with concerned dealing officers on reasons for deviations and proposed courses of action to meet targets. Provides background analysis of problems encountered, in consultation with dealing officer, of projects classified "At Risk". Sets up database on milestone events of ongoing loans/TA projects to monitor their progress. Coordinates report preparation within the division, in department and with other departments/offices concerned. Ensures that required reports are produced and submitted on time, in appropriate form and as complete and accurate as necessary.

Project Administration
Provides support to PAU Professional staff in implementation of loan/TA projects. Monitors change of project scope and implementation arrangements, reallocation of loan proceeds and change of financing percentages. Analyzes and prepares comments/recommendations on bidding documents for procurement of goods/services, selection of consultants and training institutions to ensure compliance with ADB guidelines/policies. Prepares background analyses regarding executing agencies' (EAs) requests for approval of changes in project scope and implementation arrangements, reallocation of TA/loan proceeds and extension of closing dates. Participates in project inception, review, mid-term review, special loan administration missions and project completion review missions. Assists PAU Head in conduct of special loan/TA review missions. Reviews and prepares annual mission plans and staff-days requirement for loan/TA project administration activities. Assists in preparation of project administration memorandum (PAM).

Assists in selection of TA consultants and coordinates paperwork with concerned departments/offices. Monitors submission of consultants' final billings and TA completion to ensure timely closing of TA accounts.

Supervises and reviews the accuracy and consistency of data to ensure the quality of individual Project Performance Report (PPR), monitors compliance with loan covenants, and maintains reporting system on compliance with submission of Audit Reports and Project Accounts.

Project Processing
Integrates and prepares report on annual mission plans and schedules of the Division. Provides support to Project Processing staff in preparation of Report and Recommendation of the President (RRPs) by providing analytical support in preparation of sector performance indicators; providing support in designing project implementation arrangements, including procurement/disbursement procedures and project management set up and review of financing plans; participating in loan appraisal mission, when necessary. Provides inputs for RRP preparation such lessons learned from past similar projects, data on outstanding loans, TAs, etc.

Administrative Budget
Contributes to the preparation of annual budgets by consolidating information and preparing corresponding financial resource requirements and background materials for the Budget Review Committee. Monitors and analyzes utilization of division budget on business travel, staff consultants, representation expenses and local staff overtime to ensure that expenditures are properly accounted for and that deviations from forecasts are justified. Recommends budget reallocation for staff consultants and business travel, fees and travel statements ensuring payments only for work that has been requested which supports the units work program before forwarding to the Director for approval.

Mentorship
Provides guidance and training to Assistant Project Analysts within the Division.

Bachelor's degree in commerce, business administration or a related field

Suitability to undertake the responsibilities mentioned above at the required level.

At least 10 years of experience in one or more of the following: portfolio management, project administration/coordination, and program administration/coordination, preferably with experience in the energy sector; former work experience and established relationships in SARD countries will be an advantage.

Strong analytical skills and proven supervisory skills.

Ability to liaise and deal effectively with ADB staff, counterparts in executing agencies and other development agencies.

Sound understanding of ADB procedures and practices related to project administration.

Proficiency with computer-based applications.

Good oral and written communication skills.

Technical Knowledge and Skills
- Able to help and advise others based on their specialist area of knowledge and skills
- Uses technical knowledge and skills to complete complex work
- Uses technical knowledge and skills to improve work systems

Client Orientation
- Works to meet the needs of clients according to ADB policy
- Communicates often with clients and seeks to understand and anticipate their needs
- Works with clients to find ways to meet changing needs

Achieving Results
- Finds ways to reduce time and cost of completing work
- Monitors work and progress and makes improvements
- Works with others to overcome problems and find alternative ways to complete work when
necessary

Working Together
- Provides practical support and encouragement for team members
- Encourages all team members to work together
- Sets priorities for the team and ensures they are followed through

Learning and Knowledge Sharing
- Learns new skills and knowledge and applies them
- Continuously finds new solutions to problems
- Leads the team in sharing knowledge and expertise

The Asian Development Bank's vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB's Headquarters in Manila generally recruits its administrative staff/national officers locally from the Philippines. ADB offers a highly competitive salary and benefits package applicable to local staff. While the position advertised is for ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management.

Apply electronically, quoting Ref. No. EXT-NO09-256(2)-SAEN and job title on subject line and attaching application form to email address LS-jobs@adb.org no later than 9 November 2009, 5:00 p.m., Manila time.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates.

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.