Employment

Claims Processing and Accounting
Examines and verifies the accuracy, validity and propriety of supporting documents for claims received from external and internal sources, and other related accounting transactions within the scope of responsibility and ensuring that processing is done in accordance with Bank's Administrative Orders, Circulars, established guidelines and procedures.

Generates auto-vouchers for processed claims and related transactions primarily through Administrative Expense System (AES) in Expense Auto-Vouchering Facility and Oracle Applications as applicable. Takes up the related collection advice initiated by Treasury Department. Processes invoices from vendors in relation to business and non-business travels for payment.

Reconciliation and Monitoring of Control Accounts
Carries out monthly reconciliations on the assigned control accounts to ensure that expenditures are properly accounted for; checks and verifies manual and computerized outputs/reports relating to relevant accounts to ensure completeness and accuracy of all accounting entries; initiates necessary actions to correct discrepancies, omissions or errors by preparing journal entries to take up the necessary adjustments for approval by the Specialist in charge.

Reports and Statements
Monitors, reviews and compiles periodic reports on specific work area activities. Compiles standard and ad hoc statistical data relating to work area for management reporting purposes.

RM/RO Related Transactions
Processes RMs/ROs mission travels into Travel Information System and takes up travel advance issued by RMs/ROs in AES. Prepares and provides RMs/ROs with monthly summary of the settlement to be executed with national staff, monitors and takes up settlements in AES once settled. Analyzes and follows up the monthly outstanding suspense accounts for business and non-business travels of RMs. ROs ensuring there are no long outstanding items.

Accruals
Assists in the preparation of monthly and year-end accruals in coordination with other departments/offices and the processing thereof; ensures the timely reversal in the subsequent month.

Client Relation
Coordinates and provides required information in tactful manner and according to the established procedures.

Others
Contributes in the preparation and update of process flowchart for business and non-business travels under supervision of immediate supervisor. Performs other duties as assigned, including the preparation of draft memorandum and external correspondence for supervisor's review.

Bachelor's degree in business administration, major in accounting; CPA qualification.

Suitability to undertake the responsibilities mentioned above at the required level.

At least 5 years of accounting experience, working with computerized accounting system, preferably Oracle Application in a large organization.

Detailed understanding of the relevant clerical procedures and guidelines and their importance in the overall function of the work area in a multilateral institution.

Proficiency in MS Office Applications, particularly MS Excel, and in the use of computer database to extract information, and to generate standard and ad hoc reports.

Systematic and procedural work skills, numerical ability, with great attention to details.

Good understanding of accounting policies, practices and systems and the application thereof, as well as general policies, procedures, guidelines and reporting requirements prevalent in multilateral organization.

Solid interpersonal skills and excellent oral and written communication skills in English.

Ability to manage scheduled requirements to meet deadlines.

Strong problem-solving skills in order to resolve non-routine or specialized problems.

Technical Knowledge and Skills
- Can perform the job independently
- Recognizes and corrects things that are wrong
- Can answer all routine queries and questions

Client Orientation
- Sees colleagues and other departments as clients as well as external contacts
- Speaks and acts with respect towards clients
- Makes changes to help clients when their needs change

Achieving Results
- Manages time to ensure work is completed to deadlines and targets
- Prioritizes to ensure important deadlines are met
- Manages obstacles to getting work done

Working Together
- Regularly assists others in their work
- Has supportive and cooperative relationships with other colleagues in the team
- Complements the work of other team members

Learning and Knowledge Sharing
- Learns new things and keeps knowledge and skills up to date
- Volunteers for training and development
- Explains new methods of work to colleagues and voluntarily shares useful information

The Asian Development Bank's vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB's Headquarters in Manila generally recruits its administrative staff/national officers locally from the Philippines. ADB offers a highly competitive salary and benefits package applicable to local staff. While the position advertised is for ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management.

Apply electronically, quoting Ref. No. EXT-AS09-259(2)-CTAC-TC-AR and job title on subject line and attaching application form to email address LS-jobs@adb.org no later than 13 November 2009, 5:00 p.m., Manila time.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates.

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.