Employment

Logistics Management-related Activities
Coordinates with different OAIS-LM sub-units to finalize the monthly work status reports, budget utilization reports, overtime summary reports, and other required reports. Ensures accuracy of staff time recording in accordance with budget allocations, by maintaining, monitoring and verifying submitted attendance/leave records and overtime requests in the unit. Ensures deadlines are met by coordinating with the sub-units and by following-up as needed. Handles the unit office supply requisition and monitors use.

Office Administration
Provides clerical support to Head, OAIS-LM. Coordinates activities of the various sub-units. Maintains and updates the unit's hard copy and electronic folders and files in accordance with ADB's Subject File Classification Guide procedures and eStar. Ensures that all correspondence and documents for the supervisor are properly composed and submitted on time. Composes routine correspondence. Ensures that all incoming documents are recorded and forwarded to the supervisor, and all outgoing documents are properly recorded and promptly dispatched to concerned staff for appropriate action.

Communication and Contacts
Assists with receiving visitors and telephone communications. Handles internal/external queries for OAIS-LM and refers queries to concerned staff for proper action.

Administrative Support
Maintains attendance/leave rosters of staff and conducts periodic reviews of sick leave, absences, poor attendance, tardiness, etc. in the unit. Serves as administrative staff IT and website coordinator for the unit. Coordinates supervisor's schedules by maintaining calendar, arranging appointments, meetings, travel and accommodation in accordance with ADB procedures.

Others
Performs any other duties as may be required by the immediate supervisor.

Bachelor's degree

Suitability to undertake the responsibilities mentioned above at the required level.

3 years experience.

Working knowledge of multilateral organization's policies, guidelines and procedures related to the area of logistics management.

Working knowledge of office administration.

Working knowledge of multilateral organization's adopted computer applications.

Technical Knowledge and Skills
- Can perform the job independently
- Recognizes and corrects things that are wrong
- Can answer all routine queries and questions

Client Orientation
- Sees colleagues and other departments as clients as well as external contacts
- Speaks and acts with respect towards clients
- Makes changes to help clients when their needs change

Achieving Results
- Manages time to ensure work is completed to deadlines and targets
- Prioritizes to ensure important deadlines are met
- Manages obstacles to getting work done

Working Together
- Regularly assists others in their work
- Has supportive and cooperative relationships with other colleagues in the team
- Complements the work of other team members

Learning and Knowledge Sharing
- Learns new things and keeps knowledge and skills up to date
- Volunteers for training and development
- Explains new methods of work to colleagues and voluntarily shares useful information

The Asian Development Bank's vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB's Headquarters in Manila generally recruits its administrative staff/national officers locally from the Philippines. ADB offers a highly competitive salary and benefits package applicable to local staff. While the position advertised is for ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management.

Apply electronically, quoting Ref. No. EXT-AS09-261(2)-OAIS-LM and job title on subject line and attaching application form to email address LS-jobs@adb.org no later than 13 November 2009, 5:00 p.m., Manila time.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates.

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.