| Title: |
Procurement Specialist |
| Department/Division: |
Central Operations Services Office (COSO) / Central Operations Services Division 2 (COS2) |
1. IMMEDIATE REPORTING RELATIONSHIPS:
The position reports to: Director, COS2
The following staff positions report to the Procurement Specialist:
National Officers and Administrative Staff
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2. JOB PURPOSE:
Provide assistance, technical guidance and capacity building to ensure
compliance with ADB’s procurement (goods, works, and consulting
services) policies and procedures, support improvements in the implementation
performance of ADB portfolio of loans, grants and technical assistance
(TA), and assist in the establishment, harmonization and improvement
of these policies and procedures, consistent with effective project
management for ADB projects.
|
3. EXPECTED OUTCOMES:
- Procurement/Consulting Services Advice
- Review borrowers’ procurement actions and submissions for
engaging consultants under ADB loans.
- Provide technical guidance and advice as appropriate in accordance
with ADB procurement policies and procedures.
- Project Management Support
- Participate in the design, processing, and administration of loan
and TA projects in the context of procurement planning and assessment.
- Participate in the evaluation of projects and preparation of completion
reports in the context of compliance with ADB’s procurement
and consulting services guidelines and procedures.
- Chair consultant selection committee meetings to shortlist consultants
and evaluate their proposals.
- Negotiate contracts with consultants on behalf of ADB, to provide
services to ADB TAs.
- Lead in the processing and implementing TAs related to capacity
building in procurement and consulting services.
- Policy/Procedure Setting and Improvement
- Provide inputs for the standardization and improvement of guidelines,
policies and procedures around procurement and consulting services.
- Assist in the coordination with other development agencies for
harmonization of policies around procurement and consulting services.
- Assist with complex and multi-disciplinary problem solving.
- Lead and manage projects and assignments involving low to moderate
levels of risk.
- Knowledge Sharing
- Deliver tailored training to ADB and executing agency (EA) staff
to develop skills in procurement, consulting services and project
administration in accordance with ADB policies and guidelines.
- Staff Supervision
- Provide leadership and support to reporting staff.
- Supervise the performance of reporting staff, providing clear direction
and regular monitoring and feedback on performance.
- Ensure the on-going learning and development of reporting staff.
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4. CORE COMPETENCIES:
Technical Knowledge and Skills
- Able to lead others to solve complex problems using technical knowledge
and skills in relation to policies and practices around procurement
and consulting services
- Applies a high level of technical expertise in work in procurement
systems
- Uses technical expertise to advise and support project teams and
EAs in project design and administration, particularly on planning
and budgeting for consulting services
Client Orientation
- Focuses own and other efforts on understanding and meeting client
needs within ADB and in DMCs
- Able to work effectively with clients
- Seeks feedback on the quality of service and makes improvements
Achieving Results
- Ensures own work contributes to achieving organizational results
- Regularly reviews progress to ensure work is on target
- Prioritizes own and others’ work to achieve key results areas
Working Together
- Develops the team skills of team members
- Encourages cooperation within and between teams and promotes the
value of diversity in teams, such as in different views, culture,
nationality, and gender
- Facilitates conflict resolution within the team
Learning and Knowledge Sharing
- Helps staff to find a variety of ways to learn and develop
- Empowers staff to make improvements
- Encourages the team to learn from each other
|
5. KEY RELATIONSHIPS:
| a. Supervisor |
| |
Director |
Work planning, feedback, personal development,
results assessment and personal development |
| b. External Clients |
| | |
Project development, implementation and monitoring,
knowledge sharing and capacity development, assistance in negotiations |
| c. Internal Clients |
| | |
Guidance and technical advising, project management,
knowledge and information sharing, capacity development, assistance
in negotiations, team management |
|
6. EDUCATION REQUIREMENTS:
A university degree in business administration, economics, engineering,
or other related fields; preferably at post-graduate level or its equivalent
|
7. RELEVANT EXPERIENCE AND OTHER REQUIREMENTS:
- Suitability to undertake the responsibilities mentioned above at
the required level
- At least 8 years of relevant professional experience in procurement,
project management or other related area
- Excellent oral and written communication skills in English
- International experience working in several countries
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8. IMPORTANT INSTRUCTIONS:
Established in 1966 and headquartered in Manila, Philippines, ADB's
multicultural staff come from over 50 member
countries. ADB offers an internationally competitive salary paid
in US dollars. Salaries and benefits are generally free of tax except
for citizens of some countries, primarily the USA and the Philippines,
whose incomes are taxed by their respective governments. While the position
advertised is for the ADB Headquarters in Manila, Philippines, ADB staff
must be prepared to serve in any location outside its Headquarters at
the discretion of Management. Applicants must be nationals of one of
ADB's member countries.
Apply electronically, quoting Ref. No. EXT-PS08-026(2)-COS2 and job
title on subject line and attaching application
form to email address PS-Jobs@adb.org.
Gender and cultural diversity is a core recruitment value and
women are actively encouraged to apply.
Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will
only contact shortlisted candidates. Applications lacking the job reference number and job title or using
the wrong e-mail address will not be considered.
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