Employment

1. JOB PURPOSE:

Provide assistance and technical advice towards the smooth and efficient implementation of SEC's information management requirements, including: meetings and conferences for the Board of Governors and Board of Directors (BOD); and in the general conduct of administration and management for BOD operations. Assist in undertaking the administrative concerns of the Board, Management, Directors, and Advisors.

2. EXPECTED OUTCOMES:

1. Information Management

• Advise each OSEC program area on their possible information management requirements, consolidate views and inputs, and prepare the Annual OSEC Information Management Plan; discuss with OIST and BPMSD the resource and other implications of the Plan and finalize its approval.
• Coordinate and monitor implementation of the Plan and provide regular reports to OSEC Management.
• Conduct, in association with OIST and BPMSD, developmental activities for OSEC and other staff on all aspects of information management for Board operations.
  
  
  

2. Board Operations

• Contribute, by providing inputs into discussions, and taking necessary action in the planning, organizing, coordinating and undertaking the smooth and efficient implementation of meetings for the Board of Governors and other conferences/ meetings
• Organize and assist in meetings of the BOD including for key operational meetings, undertaking the preparation of briefing notes on Board discussions for Senior Staff in consultation with appropriate ADB staff
• Provide advice and assist in the coordination for, and ensure the quality of staff-prepared documents and publications for circulation to the Board.
• Undertake consultations with concerned stakeholders, both within OSEC and the ADB.
  
  
  

3. Board Administration

• Assist in administering Board, Management, Director, and Advisor compensation, benefits, business travel, representation and office equipment, undertaking activities such as responding to administrative concerns from Board members, drafting and updating of handbooks, maintaining administrative information on travel, absences, etc.
• Develop, in line with the Annual Information Management Plan, innovative ways to handle Board administration.
  
  

4. Knowledge Sharing

• In consultation with the senior staff member in charge of the Annual Meeting, gather, review and disseminate relevant materials and knowledge on convention management to OSEC staff members and other in the ADB
  
  

5. Staff Supervision

• Provide leadership and support to reporting staff members, as well as others in ADB aligned to the work of this area
• Supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance
• Ensure the on-going learning and development of reporting staff
  

3. EDUCATION REQUIREMENTS:

A university degree in business administration, management, information technology or related fields, preferably at post-graduate level or its equivalent

4. RELEVANT EXPERIENCE AND OTHER REQUIREMENTS:

• Suitability to undertake the responsibilities mentioned above at the required level.
• At least 6 years of relevant experience
• Information management experience in public sector institution would be highly desirable
• Excellent oral and written communication skills in English.
• International experience working in several countries.
  

5. CORE COMPETENCIES:

Technical Knowledge and Skills
- Can give help and advice to others based on their specialist area of knowledge and skills
- Uses technical knowledge and skills to complete complex work
- Uses technical knowledge and skills to improve work systems

Client Orientation
- Works to meet needs of clients according to ADB policy
- Communicates often with clients and seeks to understand and anticipate their needs
- Adapts own style to suit clients preferences

Achieving Results
- Finds ways to reduce time and cost of completing work
- Monitors work and progress and makes improvements
- Works with others to overcome problems and find alternative ways to complete work when necessary

Working Together
- Provides practical support and encouragement for team members
- Encourages team members to work together and benefit from diversity in different views, culture, nationality, and gender
- Sets priorities for the team and ensures they are followed through

Learning and Knowledge Sharing
- Learns new skills and knowledge and applies them
- Continuously finds new solutions to problems
- Leads the team in sharing knowledge and expertise

6. IMMEDIATE REPORTING RELATIONSHIPS:

The position reports to: The Secretary and the Assistant Secretary

The following staff positions report to the Secretariat Specialist (Information Management): National Officers and Administrative Staff

7. IMPORTANT INSTRUCTIONS:

Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB offers an internationally competitive salary paid in US dollars. Salaries and benefits are generally free of tax except for citizens of some countries, primarily the USA and the Philippines, whose incomes are taxed by their respective governments. While the position advertised is for the ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management. Applicants must be nationals of one of ADB's member countries.

Apply electronically, quoting Ref. No. EXT-PS09-118(2)-OSEC and job title on subject line and attaching application form to email address PS-jobs@adb.org no later than 20 July 2009, 5:00 p.m., Manila time.

Applications from qualified ADB staff will be considered first before external applications. If an external candidate is selected, ADB reserves the right to appoint that candidate to a level commensurate to his/her qualification and experience. International experience will be taken into consideration.

Gender and cultural diversity is a core recruitment value and women are actively encouraged to apply.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates. Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.