Employment

1. JOB PURPOSE:

Support work planning and overall quality control of outputs for the division. Lead in the provision of substantive assistance, technical guidance and capacity building to ensure compliance with ADB’s procurement and consulting services policies and procedures, and lead in the establishment, harmonization and improvement of these policies and procedures, consistent with effective project management for ADB projects in support of ADB’s goal of reducing poverty. Work within a framework of broad policies, principles and goals, applying a high degree of freedom in selection of work methods.

2. EXPECTED OUTCOMES:

1. Leadership

• Support work planning and control over the quality of output for the division.
• Provide guidance to other Procurement Specialists.
• Ensure proper coordination with other Departments on the implementation of ADB’s procurement procedures and guidelines.
• Acting as the Secretary of the Procurement Committee (PC), as necessary.
  
  

2. Procurement Advice

• Review prequalification/bidding documents, procurement evaluation reports, draft PC papers etc. and provides technical guidance and advice as appropriate in accordance with ADB policies and procedures around procurement.
  
  
  

3. Project Management Support

• Participate in the design, processing, and administration of complex and high-priority loan and technical assistance (TA) projects in the context of procurement planning and assessment.
• Participate in the evaluation of complex projects and preparation of completion reports in the context of compliance with ADB’s procurement guidelines and procedures.
• Undertake country procurement assessments in coordination with Resident Missions (RMs) and possibly with other development agencies.
  
  

4. Policy/Procedure Setting and Improvement

• Lead the initiation, planning and implementation of projects aimed at modernizing policies and improving processes around procurement.
• Lead in the coordination with other development agencies for harmonization of policies around complex procurement issues.
  
  

5. Knowledge sharing

• Ensure quality of and lead in the delivery of tailored training to ADB and Executing Agency (EA) staff to develop skills in procurement and project administration in accordance with ADB policies and guidelines.
• Coordinate and deliver Business Opportunities Seminar (BOS).
• Lead initiatives for improvements in training delivery and knowledge sharing, including the provision of reference and learning materials to disseminate procurement policies and procedures.
  
  
  

6. Staff supervision

• Create and lead multidisciplinary teams and ensure the overall quality of its work.
• Manage the performance of teams and individuals providing clear direction and regular monitoring and feedback on performance.
• Provide coaching and mentoring to team and individuals and ensure their on-going learning and development.
  
  
  

3. EDUCATION REQUIREMENTS:

A university degree in business administration, economics, engineering, or other related fields; preferably at post-graduate level or its equivalent.

4. RELEVANT EXPERIENCE AND OTHER REQUIREMENTS:

• Suitability to undertake the responsibilities mentioned above at the required level
• At least 12 years of relevant professional experience in procurement, project management, or other related area
• Excellent oral and written communication skills in English
• International experience working in several countries
• Familiarity with ADB’s current procurement and consulting services guidelines, PAIs and the Anti-corruption policy
• Excellent communication, leadership, analytical and interpersonal skills,
• Proven integrity and reliability
• Strong analytical conceptual and interpersonal skills, including the ability to chair meetings, negotiate on behalf of ADB and give presentations to senior government officials and consultants
  
  
  

5. CORE COMPETENCIES:

Technical Knowledge and Skills
- Able to lead others to solve complex problems using technical knowledge and skills in relation to policies and practices around procurement and engagement of consultants
- Applies a high level of technical expertise in work procurement systems
- Uses technical expertise to advise and support project teams and EAs in project design and administration, particularly on planning and budgeting for consulting services

Client Orientation
- Focuses own and other efforts on understanding and meeting client needs within ADB and in DMCs
- Able to work effectively with clients
- Seeks feedback on the quality of service and makes improvements

Achieving Results
- Ensures own work contributes to achieving Divisional results
- Regularly reviews progress to ensure work is on target
- Prioritizes own and others' work to achieve key results areas

Working Together
- Develops the team skills of team members
- Encourages cooperation within and between teams and promotes the value of diversity in teams, such as in different views, culture, nationality, and gender
- Facilitates conflict resolution within the team

Learning and Knowledge Sharing
- Helps staff to find a variety of ways to learn and develop
- Empowers staff to make improvements
- Encourages the team to learn from each other

 

6. IMMEDIATE REPORTING RELATIONSHIPS:

The position reports to: Director, COS2

The following staff positions report to the Principal Procurement Specialist: National Officers and Administrative Staff

7. IMPORTANT INSTRUCTIONS:

Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB offers an internationally competitive salary paid in US dollars. Salaries and benefits are generally free of tax except for citizens of some countries, primarily the USA and the Philippines, whose incomes are taxed by their respective governments. While the position advertised is for the ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management. Applicants must be nationals of one of ADB's member countries.

Apply electronically, quoting Ref. No. EXT-PS09-299(2)-COS2 and job title on subject line and attaching application form to email address PS-jobs@adb.org no later than 20 November 2009, 5:00 p.m., Manila time.

International experience will be taken into consideration.

Women are encouraged to apply.

Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates. Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.