Procurement

Procurement Documents

ADB's Procurement Guidelines require that borrowers must use the appropriate standard procurement documents issued by ADB for International Competitive Bidding.

ADB's standard procurement documents for the prequalification of bidders, for the procurement of goods, and for the procurement of works (large contracts) are based on Master Procurement Documents prepared jointly by multilateral development banks and other public international financing institutions.

The documents reflect the structure and the provisions of the Master Procurement Documents except where ADB-specific considerations have required a change. An important feature of these harmonized standard documents is that they can be used with minimum changes, as they do not contain explanations, footnotes or examples. They are each supported by a User's Guide which contains detailed explanations and recommendations.

Where no relevant standard documents have been issued by ADB, the borrower shall use other internationally recognized bidding documents acceptable to ADB, and conforming to the extent possible to ADB's standard procurement documents.

• Prequalification
• Goods
• Works - Large Contracts
• Works - Small Contracts
• Plant - Design, Supply and Install

Prequalification

The Standard Procurement Document for Prequalification of Bidders (SPQD) has been prepared to facilitate prequalification of bidders for large and complex civil works contracts, turnkey contracts, and contracts for the fabrication of expensive and technically complex plant and equipment. This is to ensure that only firms with appropriate experience, a proven track record, and necessary annual turnover, which are free of any major pending litigation, will be invited to submit bids.

• Download the SPQD User's Guide [ PDF: 215kb | 51 pages ]
• Download the Standard Procurement Document for Prequalification of Bidders [ ZIP ]

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Goods

A Standard Bidding Document (SBD) for the procurements of goods is available for each of four bidding procedures supported by ADB. The Purchaser may select one to best suit the nature of the particular procurement.

• Read and download the User's Guide [ PDF:327kb | 120 pages ] before downloading and working with any of the four bidding documents for goods.



• The Single-Stage: One-Envelope bidding procedure is the main bidding procedure used for most of the procurement financed by ADB.



Download the Single-Stage: One-Envelope bidding document [ ZIP ]

• The Single-Stage:Two-Envelope bidding procedure allows bids to be evaluated on purely technical, and administrative grounds without reference to price.

Download the Single-Stage:Two-Envelope [ ZIP ] bidding document

• The Two-Stage:Two-Envelope bidding procedure should be used for procurement where alternative technical proposals are possible, such as certain types of machinery or equipment or manufacturing plant.

Download the Two-Stage:Two-Envelope [ ZIP ] bidding document

• The Two-Stage bidding procedure may be adopted in large and complex contracts where technically unequal proposals are likely to be encountered or where the Purchaser is aware of its options in the market but, for a given set of performance requirements, there are two or more equally acceptable technical solutions available to the Purchaser.

Download the Two-Stage [ ZIP ] bidding document

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Works - Large Contracts

Two SBDs for the procurement of works are available. The SBDs make use of the Conditions of Contract for Construction for Building and Engineering Works Designed by the Employer, Multilateral Development Bank Harmonized Edition 2006 (FIDIC MDB Mar06 [ PDF: 403kb | 97 pages ]), prepared by the Fédération Internationale des Ingénieurs-Conseil, or FIDIC*. Read and download the User's Guide [ PDF: 505kb | 111 pages ] before downloading and working with any of the three bidding documents for works.

1. SBD Works following Prequalification
   This SBD is to be used when the bidding is preceded by a prequalification exercise. Prequalification shall be applied for all large and complex works contracts.

   Download the SBD Works following prequalification [ ZIP ]

2. SBD Works without Prequalification
   This SBD is to be used when the bidding is not preceded by a prequalification exercise and postqualification is applied. Postqualification may be used for the procurement of simple and unsophisticated works contracts.

   Download the SBD Works without prequalification [ ZIP ]

3. SBD Works using a Single-Stage: Two-Envelopes bidding procedure
   This SBD requires Bidders to submit two sealed envelopes simultaneously, one containing the Technical Proposal and the other the Price Proposal, enclosed together in an outer single envelope. This procedure allows the Employer to evaluate the Technical Proposals without reference to price. Bids of Bidders who do not conform to the specified requirements may be rejected as deficient Bids.

   Download the SBD Works (Single-Stage: Two-Envelopes) [ ZIP ]

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These SBDs can be used for both small admeasurement (unit rate) as well as lump sum contracts. The documents adopt a postqualification procedure that requires bidders to submit the information pertaining to their qualification together with their technical bids. These SBDs include a model form of conditions of contract which has been developed on the basis of considerable international experience in the drafting and management of contracts, bearing in mind a trend in the construction industry towards a simpler, more straightforward language.

Download the SBD for Works - Small Contracts (Single-Stage: One-Envelope) [ ZIP ]
Download the SBD for Works - Small Contracts (Single-Stage: Two-Envelope) [ ZIP ]

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Plant - Design, Supply and Install (SBD Plant)

The SBD Plant must be used for the procurement of plant through international competitive bidding when

• the contract involves the design, supply, installation and commissioning of specially engineered plant and equipment, such as turbines, generators, boilers, switchyards, pumping stations, telecommunication systems, process and treatment plants, and similar projects, and
• the value of the plant and equipment represents the major part of the estimated contract value, and
• the nature and complexity of the plant and equipment is such that the facilities cannot safely be taken over by the Employer without comprehensive testing, precommissioning, commissioning and acceptance procedures being followed.

The SBD Plant anticipates that the contractor is responsible for each activity required for completion of the facilities, e.g., design, manufacture, delivery, installation, testing, commissioning, training, etc. However, these conditions may be adapted for single responsibility contracts where some activities, such as parts of the preliminary design or site preparation works, are done by others.

Read and download the User's Guide [ PDF ]

1. SBD Plant using a Single-Stage Bidding Procedure [ ZIP ]
2. SBD Plant using a Two-Stage Bidding Procedure [ ZIP ]
3. SBD Plant using a Single-Stage: Two-Envelope Bidding Procedure [ ZIP ]
4. SBD Plant using a Two-Stage: Two-Envelope Bidding Procedure [ ZIP ]