General Information

Updated: 28 Apr 2014

Annual Meeting Location and Schedule

Schedule: 2 – 5 May 2015 (Saturday through Tuesday)

Location: Baku, Azerbaijan [More information]

Key Dates:

  • Online registration opens: January 2015
  • Online registration closes: April 2015
  • Meetings, Seminars and Networking Events: 2-5 May 2015
  • Opening Session: 4 May 2015
  • Business Sessions: 4-5 May 2015

Organizing Committee

Asian Development Bank

Office of The Secretary, Asian Development Bank
6 ADB Avenue, Mandaluyong City
1550 Metro Manila, Philippines
Tel +63 2 632 4444
http://www.adb.org/AnnualMeeting/

Communications

Official communications

Mr. WooChong Um, The Secretary of ADB (member and observer delegates)
annualmeeting@adb.org

Ms. Elizabeth Edralin, Guest Liaison Officer (guests)
amguests@adb.org

Ms. Omana Nair, Director, Department of External Relations
ammedia@adb.org

Mr. Christopher Morris, Head, Nongovernment Organization (NGO) and Civil Society Center (NGOs and civil society organizations)
civilsociety@adb.org

Asian Development Bank (Annual Meeting Coordination Office)
Tel +63 2 632 5999
Fax +63 2 636 2483

Any communications after April 2015 should be faxed to: The Secretariat (Attention: Ms. Jill Drilon, Overall Annual Meeting Coordinator or Mr. David Garrigos-Soliva, Annual Meeting Coordinator for Azerbaijan 2015). Details will be provided by April 2015.

Events

Official events: The Opening Session will take place on 4 May and the Business Sessions will take place on 4 and 5 May 2015. These events are open to all participants.

Accompanying Persons Program (APP): The details of the program, including sightseeing in Baku and its environs, will be posted when available.

Networking events: Information about the official networking events will be available through the Event Calendar.

Registered participants do not need invitations to events that are open to all participants.

Hotels

Check-in and check-out times: Check-in is normally 2:00 pm. Participants arriving in the early morning may wish to book for the night before arrival. Check-out is normally 12:00 noon.

Hotel accommodation: Participants should settle their accounts, including charges for accommodation (deducting the advance deposit), and incidental costs, such as fax, telephone, room service, and laundry, directly with the hotels.

Insurance

To enter Azerbaijan you must have medical insurance.

Health Requirements

Please refer to health information

Local Transport

Airport transfer: The host country will provide shuttle services from airport to hotels. However, participants may also book their own transfer directly from the hotel.

Shuttles: There will be buses and vans between the venue of the Annual Meeting and the official hotels for the Annual Meeting.

Car rental: Information will be placed in the website by end of February 2015.

Travel

Flights to Baku: 45 cities have direct flights to Baku, with the main gateways from Asia being Beijing, Doha, Dubai and Istanbul. There are number of direct flights from Europe, including Frankfurt, London, Milan, Paris, Rome and Vienna.

Visa Information for ADB Annual Meeting Participants

Participants from Countries with Azerbaijan Embassies/Consulates

If you reside in a country that has an Azerbaijan Embassy/Consulate, you are required to obtain a visa from the Embassy/Consulate in your country. Please contact the Embassy/Consulate for visa application procedures. See applicable visa fees here.

Participants from Countries with No Azerbaijan Embassies/Consulates

If there is no Embassy/Consulate in your country of residence:

  • you may apply for a visa from the Embassy/Consulate in countries where there is one, or
  • you may obtain visa upon arrival at the airport in Baku. Please present the following to the Immigration desks at the airport:
    • Duly accomplished application form;
    • Two (2) recent 3x4cm photographs, in color, front view with a plain white background;
    • Original, signed passport valid for 6 months beyond visit to Azerbaijan, with at least on blank visa page available for Azerbaijani visa stamp; or stateless person’s identification card (whichever is applicable);
    • 2 copies of invitation letter from ADB; and
    • Receipt of state fee for granting visa* (receipts will be issued upon payment at designated payment booths in the airport).

Note: Mutual visa-free regime is applied between the Republic of Azerbaijan and countries in this list.

For queries on visa applications, please email Mr. Elchin Rufullayev at e.rufullayev@maliyye.gov.az. For general information on visa, please visit the Azerbaijan government's website at http://en.president.az/azerbaijan/foreign/visa.

About Baku

Attire: Business attire or national dress is preferred for the Annual Meeting, appropriate to the weather.

Business and shopping hours: Baku banks are open on the working days from 9:00 to 18:00. On Saturdays and Sundays they do not work. Customer servicing is from 10-00 to 16-00, break is usually from 13:00 to 14:00.

Large department stores usually open at 9:00 and work until 21:00 or 22:00. Shops selling clothes, shoes and industrial goods open from 9:00 to 21:00.

Post office opens from 9:00 till 18:00. The Head Post Office works during the whole day without holidays.

Climate: Baku is situated on the Absheron peninsular and has the climate of subtropics with hot sunny summer and short mild winter. Being located in the same latitude with Greece and Italy, Absheron is distinguished with a high average annual temperature and not much rainfall. The average annual temperature in Baku is around 14.2°C. The average temperature in July is +26°C, in January is +3°C and in May is +18.5°C.

Currency exchange and banking: Azerbaijan’s national currency is manat (AZN), equal to 100 gapiks. Foreign currency and travellers cheques can be exchanged for Azerbaijan manats in all banks. Currency exchange can be made at all official exchange points that you can find everywhere. It is necessary to keep a receipt of exchange until departure from the country. The exchange rate is set by the National Bank of Azerbaijan. It is not recommended to exchange money with the locals in the railway stations.

The most commonly used credit cards in Azerbaijan are Visa, MasterCard, and American Express. However, credit cards are not accepted everywhere.         

Electric current: Voltage of the alternating current comprises 220 V with 50 Hz frequency.

International Direct Dialing (IDD): Telephone code of Azerbaijan – 994, Telephone code of Baku – 12.

To make a phone call to Azerbaijan, dial: 0 + 994 + city or district code + subscriber number.
To make a call abroad from Azerbaijan to any country, dial: 0 + 10 or 00 + country code + phone number.
To call an ordinary phone using cell phone, dial 012 before dialling the number.
To call a cell phone, dial 050 (Azercell) or 055 (Bekcell) before the number.

Emergency Services
101 – Fire station
102, 495 88 17 – Police
103 – Ambulance
104 – Gas Emergency

Languages: Azeri is the nation’s official language; it is a Turkic language. Despite Azeri being the only official language now, it is still possible to converse easily in Azerbaijan if you speak Russian. English is less common in much of the country; some people in Baku speak it, but not all, while out of the main cities it is rarely used.

Meals: Many international cuisines can be found in restaurants around Baku. Traditional Azeri cuisine is very much influenced by the country’s geographical position. It makes excellent  use of the bountiful home-grown vegetables and fruits that are produced in Azerbaijan as well as herbs and spices.

Smoking Restriction: Smoking is not allowed in public places, such as airports, hospitals, shopping centres, cinemas and some restaurants. However, most restaurants offer designated smoking areas for smokers.

Tipping: Tipping is not a hard and fast  practice in Azerbaijan. If you want to leave a tip for a waiter in a restaurant, somewhere between 5% and 10% of the bill is a good range, but it’s not obligatory. Tipping taxi driver is not necessary, as you should agree a fee before you set off to your destination.

Sources:

  • Baku Guide for the In-Depth Traveller
  • Azerbaijan Explorer – Live Work Explore

* In accordance with the agreement between the Republic of Azerbaijan and the Republic of Turkey, citizens of Turkey holding ordinary passport can obtain a visa:

  • in the diplomatic representatives and consulates of the Republic of Azerbaijan - without paying state fees;
  • in the visa divisions of the Ministry of Foreign Affairs of the Republic of Azerbaijan operated in the international airports - costs 10 USD.

Citizens of Japan holding ordinary passport can obtain a visa without paying state fees.

Citizens of Pakistan Islam Republic holding ordinary passport can obtain a visa without paying state fees for the validity of 15 days.