Job Purpose:

Lead in the provision of substantive assistance, technical guidance and capacity building to ensure compliance with ADB’s procurement and consulting services policies and procedures; and in the establishment, harmonization and improvement of these policies and procedures, consistent with effective project management for ADB projects in support of ADB’s goal of reducing poverty. Support the implementation of country procurement assessments and development of country procurement systems, and support improvements in the implementation performance of ADB portfolio of loans, grants and technical assistance (TA). Work within a framework of broad policies, principles and goals, applying a high degree of freedom in selection of work methods.

Expected Outcomes

Procurement/Consulting Services Advice
• Review prequalification/bidding documents, procurement evaluation reports, draft PC papers etc. and provides technical guidance and advice as appropriate in accordance with ADB policies and procedures around procurement.
• Provide technical guidance and advice as appropriate in accordance with ADB procurement policies and procedures.
• Ensure proper coordination with other Departments on the implementation of ADB’s procurement procedures and guidelines.
• Handle matters relating to recruitment of consultants, including processing under ADB’s Individual Consultant System (ICS) and the Consultant Management System (CMS)

Project Management Support
• Take lead role in the design, processing, and administration of moderately complex and high-priority loan and technical assistance (TA) projects in the context of procurement planning and assessment
• Participate in the evaluation of complex projects and preparation of completion reports in the context of compliance with ADB’s procurement guidelines and procedures.
• Chair consultant selection committee meetings to shortlist consultants and evaluate their proposals.
• Negotiate contracts with consultants on behalf of ADB to provide services to ADB TAs.
• Undertake country procurement assessments in coordination with Resident Missions (RMs) and possibly with other development agencies.

Policy/Procedure Setting and Improvement
• Lead the initiation, planning and implementation of projects aimed at modernizing policies and improving processes around procurement.
• Lead in the coordination with other development agencies for harmonization of policies around complex procurement issues.

Knowledge sharing
• Ensure quality of and lead in the delivery of tailored training to ADB and Executing Agency (EA) staff to develop skills in procurement and project administration in accordance with ADB policies and guidelines.
• Coordinate and deliver Business Opportunities Seminar (BOS).
• Lead initiatives for improvements in training delivery and knowledge sharing, including the provision of reference and learning materials to disseminate procurement policies and procedures.

Staff supervision
• Take the role of coach to develop capabilities/potential of reporting staff.
• Supervise the performance of reporting staff with oversight from a more senior staff, providing clear direction and regular monitoring and feedback on performance.
• Plan and ensure the on-going learning and development of reporting staff.

Educational Requirements:

Master’s degree or equivalent, in administration, economics, engineering or related fields. University degree in administration, economics, engineering or related fields combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree

Relevant Experience And Other Requirements:

Work experience
• At least 10 years of relevant professional experience in procurement, project management, or other related area
• International experience working in several countries
• Has proven management capability and well-established leadership track record in ADB
• Possesses cumulative knowledge, experience and fundamental understanding of diverse concepts, principles and practices, and able to share knowledge to benefit the ADB and the wider international community.

Technical Knowledge
• Proven application of expertise within a specific area of ADB's operations (economic, sector or thematic), or breadth across multiple areas with in-depth knowledge within one area
• Able to utilize and share relevant knowledge to benefit the broader ADB community
• Familiarity with ADB’s current procurement and consulting services guidelines, PAIs and the Anti-corruption policy
• Strong analytical conceptual and interpersonal skills, including the ability to chair meetings, negotiate on behalf of ADB and give presentations to senior government officials and consultants.

People and Leadership Skills
• When required, able to act as a mission leader / team lead, exercising supervision coordination, and planning responsibilities over the assigned team, with oversight from the Director or a more senior team leader
• Act as a mentor to more junior team members, providing guidance on projects and processing of loans/technical assistance
• Act as a coach to develop the capabilities/potential of more junior colleagues.

Core Competencies:

Application of Technical Knowledge and Skills
• Provides supervision to others in completing their technical tasks
• Called upon for advice and guidance based on expertise gained by working in different countries and organizations
• Contributes advanced knowledge and expertise to different parts of the Department.

Client Orientation
• Proposes effective services and solutions to staff beyond presenting issues and past challenges
• Assists colleagues adapt to the cultural and business norms of diverse clients and country situations
• Gains respect for the breadth and depth of expertise demonstrated in effectively managing diverse clients and country situations
• Called upon to resolve client situations that may impact their long-term ADB relationship.

Achieving Results and Problem Solving
• Resolves situations where client needs are not being met
• Shares past experiences from different projects, organizations, and countries to help achieve quality results
• Ensures that thorough analysis includes current and relevant factors from different countries and contexts
• Sought out for guidance and experience in overcoming the most challenging situations
• Draws on long-term relationships with stakeholders to help plan for and achieve results.

Working Together
• Addresses team members not contributing to required standards
• Commits to delivering timely and high quality work to assist in the team’s success
• Develops and maintains good internal and external peer and senior level relationships
• Helps teams understand common features to build rapport and overcome challenges.

Communication and Knowledge Sharing
• Provides stakeholders with the level and quality of information required to achieve outcomes
• Encourages others to seek long-term solutions to address feedback opposed to focusing on immediate concerns or reactions
• Uses breath of multi-country and multi-client knowledge to equip clients and staff for more effective outcomes
• Designs and implements project and program knowledge and services.

Innovation and Change
• Consistently seeks more effective and practical ways for the Departmental delivery of services, products, and processes
• Proposes new ways to improve the quality and relevance of products and services
• Includes the core benefits and reasons for change when developing comprehensive change roll out plans
• Influences and persuades decision makers by presenting business cases supporting the proposed changes.

Immediate Reporting Relationships / Other Information:

• Supervisor: Director, OSP1/2
• The following staff positions may be supervised by the incumbent:
o National Staff
o Administrative Staff