Job Purpose:

This Senior Financial Control Assistant position is initially for a two-year fixed-term appointment. At the end of the initial fixed term, the appointment may, at the option of ADB and subject to budget approval, be extended until 30 April 2016 or allowed to lapse.

To undertake a variety of accounting duties in the areas related to payroll, pension, staff receivables, termination payments, benefits payments; maintain and update accounting records; maintain sound accounting/internal controls; prepare accounting and other reports; carry out administrative functions, as required.

Expected Outcomes

Accounting Controls and Processing of Payroll and Staff Accounts

Performs accurate and timely processing and payment of salary, staff receivables and other related staff benefits including final pay of resigned staff using Oracle Applications ensuring compliance with all relevant ADB policies and procedures.

Maintains and ensures appropriate, adequate and timely controls in the preparation of accounting data, processing of transactions and preparation of reports; recommends changes and improvements as required to ensure that correct, complete and timely accounting records are maintained.

Maintains HR Payroll Database under the guidance of a supervisor.

Voucher Preparation

Prepares vouchers for Staff receivables, SRP Lump-sum, Discretionary Benefits and other payroll-related benefit payments.

Journal Entries

Prepares and posts accurate and appropriate costing journal entries for payroll, staff accounts and related benefit expenses to the Oracle General Ledger after verifying the accuracy and completeness of data in compliance with generally accepted accounting practices.

Accounts Analysis and Reconciliation

Promptly prepares monthly analysis and reconciliations of various payroll account and staff account balances against General Ledger including cross-currency account, clearing and other accounts; investigates and verifies discrepancies and unusual items, and promptly takes necessary action to resolve or clear them.

Accruals

Assists in the preparation of data for quarterly and year-end accruals of relevant items in coordination with other departments/offices as appropriate; controls, monitors and analyzes such accruals regarding their validity and appropriateness.

Systems Support

Assists in ensuring the accuracy and reliability of related systems by reviewing related output; participates in system implementation/enhancements.

Client Relations

Addresses routine staff queries on net pay and deductions in a tactful manner, referring non-routine matters to supervisor; maintains/updates relevant records, documents and files.

Others

Performs any other assignments as required and reflected in the incumbent’s workplan.

Educational Requirements:

• Bachelor’s degree in Business Administration, major in Accounting; must be a Certified Public Accountant

Relevant Experience And Other Requirements:

Work experience
- At least 5 years of accounting experience, working with computerized accounting systems in a large organization

Technical knowledge
- Detailed understanding of the relevant business processes and guidelines and their importance in the overall function of the work area
- Ability to understand the concept of internal controls as they apply to financial and accounting process
- Proficient with office software, particularly MS Excel and Word, and large accounting software (e.g. Oracle ERP)
- Analytical and systematic, with strong numerical skills and attention to detail

• Ability to plan and coordinate schedules in order to meet deadlines

People and leadership skills
- Able to liaise and work effectively with staff within own work location
- Able to work collaboratively with teams as a constructive team member
- Solid interpersonal skills and excellent command of oral and written English

Core Competencies:

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely fashion
• Shares ideas for how work can be completed more effectively

Immediate Reporting Relationships / Other Information:

• Supervisor: Designated International Staff and senior National Staff
• This Senior Financial Control Assistant position is initially for a two-year fixed-term appointment. At the end of the initial fixed term, the appointment may, at the option of ADB and subject to budget approval, be extended until 30 April 2016 or allowed to lapse.