Job Purpose:

Assists in the daily operations of the Office of the Auditor General (OAG) by providing a wide range of clerical and administrative duties to support auditors. Duties would include gathering information for audit, assisting in preparation of various reports, maintaining office filing systems, assisting in administrative arrangements, and timely circulation of audit materials.

Expected Outcomes

- Document Production and Correspondence

Assists in preparation of various documents, such as audit reports, back-to-office reports, memorandums, letters, and faxes. Assists in preparation of materials for meetings, and in the maintenance of documentation and databases. Formats and proofreads reports to ensure quality, consistency, and compliance with ADB Handbook on Style and Usage. Ensures timely circulation and distribution of various documents.
- Research

Assists international staff and national staff in gathering information for audit matters and preparing necessary supporting documents. Assists in querying data from ADB computer management systems for use in audit preparation and execution. Assists in analyzing information in several databases and producing reports.
- Office Administration

Provides overall assistance in OAG activities, including: assistance in administrative arrangements for meetings and travel; and preparation of briefing materials and presentation slides. Organizes and maintains office filing systems, and performs retrieval and archiving of files in line with ADB procedures.
- Database Management

Assists in updating, maintaining, and administering OAG's audit information management system.
- Other

Assists in all other OAG matters as may be required and reflected in the incumbent’s workplan.

Educational Requirements:

Bachelor’s degree in Business Administration or related field, preferably with auditing and accounting subjects

Relevant Experience And Other Requirements:

Work experience
- At least 3-5 years of relevant experience

Technical knowledge

• Proficient in ADB standard software programs (e.g. MS Word, Excel, Powerpoint).
• Working knowledge in maintaining and administering databases and other information systems.

- Excellent command of written and spoken English, including good memo composition, editing, and proofreading skills.
- Ability to handle sensitive information requiring confidentiality.
- Ability to manage priorities and workload within general schedule of work, instructions, and standardized practices.
- Ability to exercise judgment on matters requiring urgent attention.

• Working knowledge in the area of records administration, especially in computerized database set-up, office automation, and maintenance of reference materials in an auditing environment.

People and leadership skills
- Able to liaise and work effectively with staff.
- Able to work collaboratively with teams as a constructive team member.

Core Competencies:

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and applies knowledge gained.
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely fashion
• Shares ideas for how work can be completed more effectively

Immediate Reporting Relationships / Other Information:

Supervisor: Designated International Staff and Senior National Staff