Job Purpose:

Responsible for reviewing submissions for engagement of consulting firms under Executing Agency (EA)-Administered Loan/Grant Consulting Services projects, as well as monitoring the loan consultants recruitment process, assisting in the preparation of periodic statistical reports related to loan consultants, and facilitating/conducting training programs for building up EA capacity in recruiting and managing loan consultants.

Expected Outcomes

Review of Borrower’s Submissions
• Proactively ensures the timely recruitment of loan consultants by borrowers for ADB loan/grant projects in accordance with the procurement plan.
• Responsibilities include reviewing submissions, including but not limited to: (i) Submission 1: Shortlisting of Consulting firms and Request for Proposals (RFP); (ii) Submission 2: Evaluation of Technical Proposals; and (iii) Submission 3: Financial Proposals Evaluation and Overall Ranking of Proposals.
• Based on the review/s, the incumbent will recommend action/s to the project officer concerned and/or Procurement Specialist.

Monitor Loan Consultant Recruitment Process
• By keeping a track record of the Consultant Recruitment Activities Monitoring (CRAM) system and the OSFMD Monitoring Tool, the incumbent identifies delays and bottlenecks in the recruitment of consultants for loan projects.
• Takes immediate action to overcome delay.
• Provides a report with recommended solutions to the project unit officer concerned and/or Procurement Specialist for necessary action.

Liaison with Internal and External Clients
• Communicates with regional departments, through the findings and recommendations in the submission document reviews, on matters relating to loan consultant’s recruitment and assists the officers concerned in preparing communication involving more sensitive issues.

Capacity Development
• Facilitates and conducts training programs for ADB staff and EA officials who are responsible for recruiting loan consultants.

Policy Review
• Participates and contributes to policy reviews and procedural streamlining for engaging loan consultants. Provides assistance in the review and revision of submission forms and other loan consulting services documents.

Develop new IT System
• Participates in the working group for developing new and/or enhancement of IT system/s (e.g., Consultant Management System Phase III, Interactive Request for Proposals, Financial Evaluation Tool, etc.) for automating the loan consultant recruitment process.

Others
• Other duties that may be assigned as reflected in the incumbent’s work plan.

Educational Requirements:

Bachelor's degree in Accounting, Business Administration, Engineering or Law.

Relevant Experience And Other Requirements:

Work experience
• Suitability to undertake the responsibilities mentioned above at the required level.
• At least 8 years experience in loan and grant consulting services.

Technical knowledge
• Highly skilled in dealing with consultants of various organizations, cultures and countries, and the ability and confidence to negotiate with imminent self-employed specialists and senior consulting officers.
• In-depth knowledge of the consulting profession as well as ADB’s policies, guidelines, and practices on engagement and administration of consultants.
• Good working knowledge of ADB-adopted computer applications and familiarity with the existing database management systems and other similar systems.

Core Competencies:

Application of Technical Knowledge and Skills
• Applies updated advancements in own knowledge area to relevant tasks
• Applies knowledge and practical skills to independently perform some complex tasks
• Conveys the need to use updated project approaches

Client Orientation
• Delivers Divisional contributions across a variety of products and services to meet the needs of different clients
• Proposes options to clients that may better meet their needs than current approaches
• Defines and delivers to agreed standards with clients

Achieving Results and Problem Solving
• Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues
• Self-monitors achievement of results according to work plans
• Identifies different stakeholder needs and desired outcomes when planning for outcomes
• Independently solves problems and makes recommendations

Working Together
• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing
• Checks with audience’s level of understanding and awareness of required follow up actions
• Consistently seeks and addresses feedback on own performance
• Creates knowledge products endorsed for wider distribution
• Independently amends and clarifies messages and documents

Innovation and Change
• Actively supports work improvement and/or organizational change by work and deed
• Develops and adopts change plans to support Division initiatives on which one works
• Considers current and future client needs in proposing ideas
• Vocalizes early support for change
• Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting Relationships / Other Information:

Director, OSP2 and designated International Staff