Project Name Polytechnic Development Project
Project Number 42099-012
Country Indonesia
Project Status Closed
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 7453-INO: Polytechnic Development Project
Japan Special Fund US$ 1.20 million
TA 7453-INO: Polytechnic Development Project
Canada (CIDA) US$ 95,900.00
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Private sector development
Sector / Subsector

Education - Non-formal education - Technical and vocational education and training

Gender Equity and Mainstreaming
Project Rationale and Linkage to Country/Regional Strategy

Project Outcome

Description of Outcome
Progress Toward Outcome
Implementation Progress
Description of Project Outputs
Status of Implementation Progress (Outputs, Activities, and Issues)
Geographical Location Indonesia

Summary of Environmental and Social Aspects

Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design The Directorate General of Higher Education has sought the development of this project. Ministry of National Education (MONE) consulted with ADB in preparing the TA concept during the preparation of the Country Operations Business Plan 2008-2010, and the 2008 Country Program and Confirmation process. There is a general recognition that the current Technical Vocational Education Training (TVET) sector faces many challenges and that a particular weakness is its inability to develop workers with skills that are relevant to the needs of the economy. There is also recognition that graduates of Vocational Schools have access to too few options for further developing their skills. To address this, the focus of the TA will be on lifting the quality and relevance of both public and private polytechnics by increasing the participation of the private sector in the planning and provision of skills training in Indonesia. Close consultation with employers, industry groups and chambers of commerce will ensure that the resulting systems are responsive to labor market needs.
During Project Implementation

The Executing Agency for the PPTA PDP is the Directorate General of Higher Education (DGHE) of the Ministry of National Education (MoNE). The implementation of the PPTA is supervised by the Director of the Directorate for Learning Programs and Student Affairs (till recently named the Directorate of

Academic Affairs). An advisory counterpart team of DGHE to work with the TA has been appointed under the supervision of the Director of Learning Programs and Student Affairs consisting of professional staff of Polytechnic Institutions (7 members) and MoNE (10 members). In the inception phase, the counterpart team presented its draft Strategic Plan for Polytechnic Development 2010-2014 indicating preferred directions for the intended project, which were taken into account by the PPTA team in the design of the project during the second phase. The draft Plan had been developed in early 2010 in anticipation of the ADB support to the sector. Also, the planning of the PPTA project was discussed in the inception phase with the objective to align the activities of both teams, to agree on working arrangements and cooperation in preparation for the Polytechnic Development Project. Since the start of the project there has been a series of meetings of the counterpart team with the PPTA experts' team on the planning and activities of the TA and especially on the development of the Problem Tree and the DMF for the project. There have also been joined field visits for the sector assessment, and the PPTA experts were invited to three workshops in which all state Polytechnics participated to present and discuss the initial design of the PDP. The workshops provided an opportunity to inform all state Polytechnics on the intended PDP and to receive their feedback and recommendations on the implementation of the PDP. A major concern of the counterpart team has been the timely production of the final project document for the PDP loan to allow the use of earmarked GoI funds for the PDP in 2011.

An important approach was the conducting of interviews and discussions with relevant stakeholders all

over Indonesia. A large number of polytechnics, other TVET and higher educational institutions,

education and training support institutions, industries, industrial associations, ministries and donor

agencies were visited for interviews, discussions, meetings, collecting information and informing them on

the intended PDP. Some 32 visits were made to different public and private polytechnics, some 16 visits

to different industries, 8 visits to supporting agencies (BNSP, LSP, Kopertis, BAN-PT, ASPI,

SEAMOLEC), and 7 visits to Ministries other than MONE. Around 95 interviews were conducted with one

or more resource persons.

A workshop with the donor community and stakeholders from the polytechnic education sector was held

in the Ministry of Education on 29th July 2010, in which the PPTA was presented and discussed to inform

the international donor community and stakeholders on the intended PDP. Several donors, including

ADB, presented their visions and plans in the context of overall skills development policies and

requirements in Indonesia, and options for donor coordination and alignment were discussed.

The series of meetings and workshops with the MoNE counterpart group and involving representatives of

the Polytechnics were an important venue to socialize the project objectives and approach and to get

feedback in the process of defining the project design and the technical approaches for its

implementation. Some 16 meetings were held with the counterpart group till May 2011. Of special

importance were the meetings with all polytechnic directors and management staff arranged by the

counterpart group, respectively in Manado, Surabaya, Batam and Jakarta. The objectives of the PDP

were socialized and intensively discussed with the polytechnic directors and managing staff, including

implementation strategies.

For the definition of the Problem Tree based upon the findings of the assessment phase, and for the initial

design of the DMF, the project team had a series of intensive focus group discussions by which both

documents gradually took shape and were prepared for further consultation with the ADB and

stakeholders at the central and institutional levels.

Business Opportunities

Consulting Services

An international consulting firm will be engaged in accordance with ADB's Guidelines on the Use of Consultants (2007, as amended from time to time). The selection and engagement of the international consulting firm will be through the quality and cost based selection method using a full technical proposal and standard quality-cost ratio of 80:20. The TA will be carried out in two phases, with a 3-4 week break in between for the Government and ADB to consider the recommendations arising from the sector assessment. For Phase 1, the TA will provide 4 international consultants (12 person-months) and 4 national consultants (12 person-months). For Phase 2, the TA will provide 9 international and 10 national consultants for 18 and 20 person-months of international and national consultancy services respectively. Some time allocations and tasks may change.

For Phase 1, the team leader will submit a brief inception report within one month of starting the TA, a midterm report after 2.5 months, a draft final report after four months and the final report after 4.5 months. The same reports will be submitted for Phase 2: inception report after one month of beginning Phase 2, a midterm report after three months, a draft final report after five months and a final report after 5.5 months.

Responsible Staff

Responsible ADB Officer Wolfgang Kubitzki
Responsible ADB Department Southeast Asia Department
Responsible ADB Division Human and Social Development Division, SERD
Executing Agencies
Ministry of Education and Culture
Dr. Djoko Santoso or
Jakarta Indonesia


Concept Clearance 04 Nov 2008
Fact Finding 07 Nov 2008 to 17 Nov 2008
Approval -
Last Review Mission -
PDS Creation Date 05 Dec 2008
Last PDS Update 30 Mar 2012

TA 7453-INO

Approval Signing Date Effectivity Date Closing
Original Revised Actual
15 Dec 2009 09 Apr 2010 09 Apr 2010 31 Dec 2010 15 Apr 2013 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
1,200,000.00 95,900.00 300,000.00 0.00 0.00 0.00 1,595,900.00 15 Dec 2009 1,259,088.93

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