The PIU in NWSDB is generally better staffed and equipped because it was established in 2007 at the stage of project preparation and have since been functional.
The PMU, with the support of the TA team, has completed the recruitment of two consultants, i.e. design, supervision and management consultant (DSC) and the institutional development consultant (IDC). The IDC contract was signed on 23 December 2010 and the consultants mobilized on 10 January 2011.
The TA team has developed a benchmarking and performance assessment framework for wastewater services being provided by CMC. This framework has been approved by PMU and ADB. Data proposed by the TA is handed over to the Director Drainage of the CMC, for the provision and approval of data collection. The district engineers have been alerted to commence the collection of baseline data.
The TA team has prepared detailed implementation schedule up to contract award stage for most of the important civil works and equipment packages. The mission was informed that the Evaluation (ME) Officer to be recruited has been interviewed and selected in February 2011. It is expected to engage the ME officer after the DSC is mobilized. The mission requested that once the DSC and ME officer are on board the project should develop a computerized monitoring system covering each of the packages and update the schedule on a monthly basis. The mission noted that the first updated version should be submitted by the end of May, 2011.
Surveys under TA. Several Surveys were undertaken by the TA program in collaboration with the PMU, which are currently at various stages of implementation. The surveys will provide preliminary information and data for the DSC consultants as well as the IDC consultants. Also the surveys were expected to yield vital information to enhance the capability of the Colombo Municipal Council to meet its loan repayment capacity.
Technical surveys. TA team has identified requirements of various technical surveys (such as topographical and geo-technical surveys etc.).
Wastewater Quantity Survey. A concept was developed to carry out the environmental surveys for assessment of quantity, quality at various locations of wastewater discharge with special emphasis on inter-agency discharges (cross-boundary flows between CMC and NWSDB) and industrial effluents.
Wastewater Quality Survey. Regarding to the wastewater quality survey, it will deliver very relevant investigated information regarding the city wastewater which will be very relevant to the decisions with regard to Environmental Safeguards required under the Loan Agreement.
Sewerage Property Connection Database. A concept was developed to computerize the sewerage property database with operational details.
Creation of Sewerage Geographic Information System (GIS). Currently the most updated digitized sewer maps for CMC services area are held by NWSDB, who confirmed its willingness to hand over the digitized maps to CMC at the cost to be agreed between the parties.
Updating Database of Ratable Properties. As part of revenue enhancement initiatives under CMC's cost recovery plan, property tax is the biggest revenue source for CMC and has great potential for increase. CMC's assessment department will lead the survey with good monitoring and supervision for fair, transparent and equitable implementation of survey.
The Mission considers that all proposed surveys are in line with the envisaged objectives of the TA to build basic baseline database to be utilized for the IDC and DSC in developing systems and programs to strengthen institutional and operational capacity of CMC.
The TA team will also develop a human resource development plan for CMC. The TA team will prepare capacity development program for CMC personnel and other stakeholders of the Loan Project. This will include an action plan for study tours, training programs, workshops over the period of the TA. Capacity building in procurement, financial management and project implementation is an ongoing exercise by the TA team; as on job training and conducting seminars and workshops. 9 workshops on procurement, 3 workshops on financial management have been conducted from beginning of this TA. The mission commended the work done by the TA consultant.
The original plan for the exposure overseas study tour has not been implemented as yet.
The TA was completed in 30 June 2011. Major achievements under the TA are:
1. Establish a fully functional PMU and execute start up activities;
2. Develop RFPs and assist the EA to recruit the DSC and IDC team of experts;
3. Capacity building in procurement of goods and services and financial management;
4. Survey on wastewater flow measurement;
5. Soil and topographical survey of pumping station premises;
6. Wastewater quality survey;
7. Survey of ratable properties in the city of Colombo;
8. Develop a database of property connections for the CMC;
9. Collating historical data of sea outfall, force mains, pumping stations, video records of previous investigations, CCTV survey of renovated sewer lines;
10. Initiation of the process of development of an Asset Management System for the Sewerage Division of the Colombo Municipal Council;
11. Identification of the main points at which the future Sewerage Division will provide customer service and detail flow chart development for the main activity;
12. Undertake several Training and overseas Exposure Visits for CMC senior and operational staff;
13. Development of the Financial Management Manual and training of PMU staff on financial management and accounting procedures and practices applicable to the use of ADB funds;
14. Training of PMU staff on procurement of goods and works, recruitment of consultants, bid evaluation and the development of Two Stage Two Envelope DBO bidding document and "Works"