Sri Lanka: Supporting Capacity Development for Wastewater Management Services in Colombo

Sovereign Project | 36173-032

Summary

ADB has been the major development partner in the water supply and sanitation sector in Sri Lanka since 1998. In a bid to complement the Government's efforts in improving the country's wastewater system, ADB initiated processing of the Greater Colombo Wastewater Management Project (the Project) in 2005 with an objective of improving the urban environment and public health of urban and suburban residents in Greater Colombo. A feasibility study was conducted in 2006 and 2007 for the Project through ADB's project preparatory technical assistance. However, the processing had been on hold for a few years due to the uncertainty surrounding legal ownership of sewerage assets in the Colombo municipality, before it was resumed in September 2008 for further processing. The needs to develop institutional capacity of CMC had been highlighted in view of its responsible for municipal service delivery to citizens. The Government agreed and supported the proposed CDTA, based on which the CPS confirmed the TA.

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Project Name Supporting Capacity Development for Wastewater Management Services in Colombo
Project Number 36173-032
Country Sri Lanka
Project Status Closed
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 7320-SRI: Supporting Capacity Development for Wastewater Management Services in Colombo
Technical Assistance Special Fund US$ 500,000.00
Strategic Agendas Environmentally sustainable growth
Inclusive economic growth
Drivers of Change Governance and capacity development
Partnerships
Sector / Subsector Water and other urban infrastructure and services - Urban sewerage
Gender Equity and Mainstreaming No gender elements
Description
Project Rationale and Linkage to Country/Regional Strategy ADB has been the major development partner in the water supply and sanitation sector in Sri Lanka since 1998. In a bid to complement the Government's efforts in improving the country's wastewater system, ADB initiated processing of the Greater Colombo Wastewater Management Project (the Project) in 2005 with an objective of improving the urban environment and public health of urban and suburban residents in Greater Colombo. A feasibility study was conducted in 2006 and 2007 for the Project through ADB's project preparatory technical assistance. However, the processing had been on hold for a few years due to the uncertainty surrounding legal ownership of sewerage assets in the Colombo municipality, before it was resumed in September 2008 for further processing. The needs to develop institutional capacity of CMC had been highlighted in view of its responsible for municipal service delivery to citizens. The Government agreed and supported the proposed CDTA, based on which the CPS confirmed the TA.
Impact Operating efficiency and management performance improved in wastewater services of CMC.
Project Outcome
Description of Outcome CMC is ready to implement the prospective ADB loan project .
Progress Toward Outcome

The TA was completed in 30 June 2011.

The PMU has been managing activities reasonably well. The obejectives of the TA are being achieved. The EA and IAs agreed to undertake activities in the action plan in line with the agreed timeframe.

Implementation Progress
Description of Project Outputs

1. Project implementation system established and project startup activities completed.

2. Operational performance management system established for CMC.

3. Capacity development training provided to CMC staff.

Status of Implementation Progress (Outputs, Activities, and Issues)

The PIU in NWSDB is generally better staffed and equipped because it was established in 2007 at the stage of project preparation and have since been functional.

The PMU, with the support of the TA team, has completed the recruitment of two consultants, i.e. design, supervision and management consultant (DSC) and the institutional development consultant (IDC). The IDC contract was signed on 23 December 2010 and the consultants mobilized on 10 January 2011.

The TA team has developed a benchmarking and performance assessment framework for wastewater services being provided by CMC. This framework has been approved by PMU and ADB. Data proposed by the TA is handed over to the Director Drainage of the CMC, for the provision and approval of data collection. The district engineers have been alerted to commence the collection of baseline data.

The TA team has prepared detailed implementation schedule up to contract award stage for most of the important civil works and equipment packages. The mission was informed that the Evaluation (ME) Officer to be recruited has been interviewed and selected in February 2011. It is expected to engage the ME officer after the DSC is mobilized. The mission requested that once the DSC and ME officer are on board the project should develop a computerized monitoring system covering each of the packages and update the schedule on a monthly basis. The mission noted that the first updated version should be submitted by the end of May, 2011.

Surveys under TA. Several Surveys were undertaken by the TA program in collaboration with the PMU, which are currently at various stages of implementation. The surveys will provide preliminary information and data for the DSC consultants as well as the IDC consultants. Also the surveys were expected to yield vital information to enhance the capability of the Colombo Municipal Council to meet its loan repayment capacity.

Technical surveys. TA team has identified requirements of various technical surveys (such as topographical and geo-technical surveys etc.).

Wastewater Quantity Survey. A concept was developed to carry out the environmental surveys for assessment of quantity, quality at various locations of wastewater discharge with special emphasis on inter-agency discharges (cross-boundary flows between CMC and NWSDB) and industrial effluents.

Wastewater Quality Survey. Regarding to the wastewater quality survey, it will deliver very relevant investigated information regarding the city wastewater which will be very relevant to the decisions with regard to Environmental Safeguards required under the Loan Agreement.

Sewerage Property Connection Database. A concept was developed to computerize the sewerage property database with operational details.

Creation of Sewerage Geographic Information System (GIS). Currently the most updated digitized sewer maps for CMC services area are held by NWSDB, who confirmed its willingness to hand over the digitized maps to CMC at the cost to be agreed between the parties.

Updating Database of Ratable Properties. As part of revenue enhancement initiatives under CMC's cost recovery plan, property tax is the biggest revenue source for CMC and has great potential for increase. CMC's assessment department will lead the survey with good monitoring and supervision for fair, transparent and equitable implementation of survey.

The Mission considers that all proposed surveys are in line with the envisaged objectives of the TA to build basic baseline database to be utilized for the IDC and DSC in developing systems and programs to strengthen institutional and operational capacity of CMC.

The TA team will also develop a human resource development plan for CMC. The TA team will prepare capacity development program for CMC personnel and other stakeholders of the Loan Project. This will include an action plan for study tours, training programs, workshops over the period of the TA. Capacity building in procurement, financial management and project implementation is an ongoing exercise by the TA team; as on job training and conducting seminars and workshops. 9 workshops on procurement, 3 workshops on financial management have been conducted from beginning of this TA. The mission commended the work done by the TA consultant.

The original plan for the exposure overseas study tour has not been implemented as yet.

The TA was completed in 30 June 2011. Major achievements under the TA are:

1. Establish a fully functional PMU and execute start up activities;

2. Develop RFPs and assist the EA to recruit the DSC and IDC team of experts;

3. Capacity building in procurement of goods and services and financial management;

4. Survey on wastewater flow measurement;

5. Soil and topographical survey of pumping station premises;

6. Wastewater quality survey;

7. Survey of ratable properties in the city of Colombo;

8. Develop a database of property connections for the CMC;

9. Collating historical data of sea outfall, force mains, pumping stations, video records of previous investigations, CCTV survey of renovated sewer lines;

10. Initiation of the process of development of an Asset Management System for the Sewerage Division of the Colombo Municipal Council;

11. Identification of the main points at which the future Sewerage Division will provide customer service and detail flow chart development for the main activity;

12. Undertake several Training and overseas Exposure Visits for CMC senior and operational staff;

13. Development of the Financial Management Manual and training of PMU staff on financial management and accounting procedures and practices applicable to the use of ADB funds;

14. Training of PMU staff on procurement of goods and works, recruitment of consultants, bid evaluation and the development of Two Stage Two Envelope DBO bidding document and "Works"

Geographical Location Colombo, Sri Lanka
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design
During Project Implementation
Business Opportunities
Consulting Services The TA will be implemented over a period of 20 months, from September 2009 to April 2011. In conducting the TA activities, international (total of 16 person-months) and national (total of 26 person-months) consultants will be engaged on an individual basis in accordance with ADB's Guidelines on the Use of Consultants (2007, as amended from time to time).
Responsible ADB Officer Mingyuan Fan
Responsible ADB Department South Asia Department
Responsible ADB Division Urban Development and Water Division, SARD
Executing Agencies
Ministry of Prov'l Councils & Regional Development Mr. Cashian Herath330 Union Place, Colombo 2
Sri Lanka
Timetable
Concept Clearance 17 Apr 2009
Fact Finding 10 May 2009 to 14 May 2009
MRM -
Approval 28 Jul 2009
Last Review Mission -
PDS Creation Date 30 Jul 2009
Last PDS Update 03 Aug 2011

TA 7320-SRI

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
28 Jul 2009 20 Aug 2009 20 Aug 2009 30 Apr 2011 30 Jun 2011 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
500,000.00 0.00 125,000.00 0.00 0.00 0.00 625,000.00 28 Jul 2009 552,085.04

Safeguard Documents

See also: Safeguards

No documents found.

Evaluation Documents

See also: Independent Evaluation

No documents found.


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