Cambodia: Second Phase of Support to Local Administration in Cambodia

Sovereign Project | 37256-012

Summary

The TA will support local public administration institutions in Cambodia in (i) managing the democratic development of their communities effectively, (ii) be more effective as grass-root mechanisms to strengthen accountability, responsiveness and transparency of public sector administration, (iii) improving the effectiveness and outreach of overall of public services delivery in Cambodia.

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Project Name Second Phase of Support to Local Administration in Cambodia
Project Number 37256-012
Country Cambodia
Project Status Closed
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 4739-CAM: Second Phase of Support to Local Administration in Cambodia
Japan Special Fund US$ 400,000.00
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Sector / Subsector Public sector management - Decentralization
Gender Equity and Mainstreaming No gender elements
Description The TA will support local public administration institutions in Cambodia in (i) managing the democratic development of their communities effectively, (ii) be more effective as grass-root mechanisms to strengthen accountability, responsiveness and transparency of public sector administration, (iii) improving the effectiveness and outreach of overall of public services delivery in Cambodia.
Project Rationale and Linkage to Country/Regional Strategy

Public administration reform and local governance are key areas of ADB support under the current country program and strategy (CSP) and the 2005 2009 draft CSP. ADB has supported the development of local governance through the commune Council Development Project (CCDP). The goal of CCDP is enhanced poverty reduction through more participatory, transparent and accountable governance at commune-sangkat level throughout Cambodia. Component 1 of CCDP aims to establish 420 commune facilities in 20 rural provinces across the country.

Commune councils, elected for the first time in February 2002, will play an active role in the promotion of democracy and are the local authority for planning and implementing commune socioeconomic development. In addition, communes and administration are responsible for providing social services, Appendix 5 159

including civil registration. Currently many communes do not have offices or are accommodated in temporary and dilapidated structures. The medium- term objective is to ensure that all commune councils have facilities and basic equipment required to function effectively.

The structures, processes, and procedures for identifying communes eligible for facilities, securing necessary government approvals, tendering civil works contracts, and monitoring and supervision of contractors have been well established under CCDP. Key processes and procedures include (i) agreement

on a project implementation methodology that follows established guidelines and regulations of the government for procurement by commune councils; (ii) surveying of commune facility needs assessment, a formalized scoring method for commune selection, and establishment of a priority list of communes; (iii) standard designs concepts and full architectural and structural detailed design drawings for three standard models, based on Khmer traditional designs which should reflect local pride; (iv) detailed cost estimates for three standard designs; and (v) established standard procurement methods and related documents for civil

works by commune councils.

At present, ADB is the only donor providing significant assistance to the Government in establishing basic, functioning commune facilities and offices. These small civil works projects have provided an excellent opportunity for commune councils to apply their developing leadership, supervision, and monitoring skills in managing the contractors responsible for construction. The learning has been enhanced by a supportive environment provided by the Department of Local Administration and the national consultants under CCDP.

Commune council members and staff have performed well in carrying out these functions.

Once basic commune facilities are established, commune councils can then focus on key administrative functions to enable the smooth functioning of council operations. Skills in office management will be important to protect commune assets such as equipment and furniture, monitoring inventories of supplies, and safeguarding official records such as civil registration documents. Effective record keeping and filing will be important to enable communes to provide services effectively to members of the community. Commune councils will have a responsibility to promote the commune council facility not only as a place of work for councilors, but also a meeting place for members of the community for public activities.

In order to ensure that all commune councils have the basic facilities required to carry out their functions, it is proposed to undertake a second phase of commune council facilities to complete the process of establishing basic facilities in communes across the country. It is also proposed that support be provided to

build capacity of commune councils to safeguard and manage commune assets, inventories, and records effectively.

Impact
Project Outcome
Description of Outcome
Progress Toward Outcome
Implementation Progress
Description of Project Outputs
Status of Implementation Progress (Outputs, Activities, and Issues)
Geographical Location
Safeguard Categories
Environment C
Involuntary Resettlement C
Indigenous Peoples C
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design
During Project Implementation
Business Opportunities
Consulting Services About 22 person-months of consulting services (12 international and 10 domestic) will be required. The international team will comprise the following experts: (i) international local administration facilities specialist, (ii) international ICT specialist, (iii) international institutional development and capacity-building specialist, and (iv) international public financial management specialist. Four domestic consultants will support the international consultants. All consultants will be hired individually according to ADB's Guidelines on the Use of Consultants and other arrangements satisfactory to ADB for the hiring of domestic consultants.
Responsible ADB Officer Joao Pedro Farinha Fernandes
Responsible ADB Department Southeast Asia Department
Responsible ADB Division Public Management, Financial Sector and Trade Division, SERD
Executing Agencies
Ministry of InteriorNorodom Blvd. Khan Chamcar Mon.
Phnom Penh, Cambodia
Timetable
Concept Clearance 18 Mar 2003
Fact Finding 10 Oct 2005 to 21 Oct 2005
MRM -
Approval 16 Dec 2005
Last Review Mission -
PDS Creation Date 06 Mar 2006
Last PDS Update 14 Oct 2008

TA 4739-CAM

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
16 Dec 2005 17 Feb 2006 17 Feb 2006 31 Oct 2006 31 Dec 2006 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
400,000.00 0.00 0.00 0.00 0.00 300,000.00 700,000.00 16 Dec 2005 198,638.20
Title Document Type Document Date
Preparing the Second Phase of Support to Local Administration Technical Assistance Reports Dec 2005

Safeguard Documents

See also: Safeguards

No documents found.

Evaluation Documents

See also: Independent Evaluation

No documents found.


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