Sri Lanka: Supporting the Fiscal Management Efficiency Project

Sovereign Project | 38356-022

Summary

The TA project support will be provided in the following areas: (i) as-is study and functionality analysis for introducing internally acceptable RAMIS and ITMIS; (ii) development of architecture definition and design for RAMIS and ITMIS, and improvement of ICT environment from legal, regulatory, and institutional perspectives; (iii) support for selecting vendors for RAMIS and ITMIS during the bid process; (iv) quality control ensuring adequate and timely service deliverables to be met by contractors; and (v) testing, "Go Live", and Post-Implementation Review of the capacity development of institutions and implementation officials under change management.

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Project Name Supporting the Fiscal Management Efficiency Project
Project Number 38356-022
Country Sri Lanka
Project Status Approved
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 7515-SRI: Supporting the Fiscal Management Efficiency Project
Japan Special Fund US$ 2.00 million
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Sector / Subsector Information and communication technology - ICT industries and ICT-enabled services
Public sector management - Public expenditure and fiscal management
Gender Equity and Mainstreaming
Description

The TA project support will be provided in the following areas: (i) as-is study and functionality analysis for introducing internally acceptable RAMIS and ITMIS; (ii) development of architecture definition and design for RAMIS and ITMIS, and improvement of ICT environment from legal, regulatory, and institutional perspectives; (iii) support for selecting vendors for RAMIS and ITMIS during the bid process; (iv) quality control ensuring adequate and timely service deliverables to be met by contractors; and (v) testing, "Go Live", and Post-Implementation Review of the capacity development of institutions and implementation officials under change management.

The primary objective of the TA project will be to support the PMU in reengineering business processes to align with the applications for RAMIS and ITMIS. It will also assist in preparation of the Request for Proposals for selection of the application and vendor for the RAMIS and ITMIS. The secondary objective of the TA project will be to support the PMU to adhere to the project timelines through technical backstopping and support in the procurement process and project implementation.

Project Rationale and Linkage to Country/Regional Strategy The rationale for the project is to help the government in its efforts, particularly in a post-conflict environment, to bring about sustainable and equitable development, including providing greater scope for increasing investments in reconstruction and infrastructure development.
Impact The primary impact of the TA will be a capable project management unit (PMU) that is able to effectively (i) select the application and vendor for the revenue administration management information system (RAMIS) and integrated treasury management information system (ITMIS), and (ii) re-engineer the application to suit the RAMIS and ITMIS.
Project Outcome
Description of Outcome The key end-of-program outcome will be creation of greater fiscal space in, and financial flexibility and management of, the budget of the Government of Sri Lanka reflected through (i) increased tax revenue to GDP ratio as a result of efficient revenue administration by implementing RAMIS and (ii) expenditures prioritized and efficiently managed through implementation of ITMIS to allow greater allocation for investments in infrastructure development and reconstruction activities in the Northern and Eastern provinces.
Progress Toward Outcome ITMIS mplementation under component (2) is currently ongoing. Outcome (1) RAMIS component is funded by the government.
Implementation Progress
Description of Project Outputs The output of the TA project will be to support effective management of the project (i.e., the PMU of the project is able to fulfill its mandates better as evident in the timely completion of all project-related actions, such as procurement, disbursements, and reporting). Through the establishment of the RAMIS and ITMIS, more efficient and transparent institutional management will be set up, and a robust institutional arrangement is expected to follow enabling the government to deliver government- overnment, government-citizen, and government-business electronic services backed by professional information and communication technology (ICT) support centers with appropriately skilled staff and secure data centers.
Status of Implementation Progress (Outputs, Activities, and Issues)

Implementation ongoing.

An inception mission was held last September 2010 to provide guidance to the PwC consulting team in undertaking the TA assignment and identify with MOFP's PMU, the next steps in FMEP implementation. During the inception, PwC initiated consultations with stakeholders related to RAMIS and ITMIS. The objective was to familiarize with the project areas and collect information for finalization of project approach and work schedule. Two individual consultants (national procurement specialist and IT technical staff) were also engaged to provide support to the PMU.

The As-Is and To-Be Study Phases were completed in 2014 but the PMU highlighted that there were certain gaps in As-Is and To-Be study phases, which the System Implementation Partner (SIP), Samsung had committed for addressing such gaps during the system requirement stage (SRS) stage. Accordingly, only a conditional sign-off was provided for completion of these two phases. ITMIS is currently at requirement specification stage. Ministry of Finance is expecting to finalize this stage by April 2015.

Samsung and the Ministry of Finance have not still finalized the Go-Live web portal of the Ministry, which was originally part of the first payment milestone of SIP contract. In order to minimize ITMIS implementation delays, the SIP has undertaken milestones from the successive stages, i.e the SRS and system configuration phases are now simultaneously carried out.

The new Finance Minister appointed in January 2015 has advised the SIP to expedite the ITMIS implementation and to have the system ready for use by end September 2015. The Minister is keen to make use of ITMIS when preparing the government Budget 2016.

Geographical Location Sri Lanka
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design Stakeholder groups engaged in project formulation include government agencies, think tanks, and business associations.
During Project Implementation
Business Opportunities
Consulting Services The consulting services will be delivered intermittently over the TA project implementation period. It will require a total of 44 person-months of international consulting services and 140 person-months of national consulting services. A consulting firm and/or individual consultants will be recruited using a combination of quality-based selection and individual selection methods according to ADB's Guidelines on the Use of Consultants (2007, as amended from time to time).
Procurement All procurement plans will be undertaken in accordance with ADB's Procurement Guidelines (2007, as amended from time to time).
Responsible ADB Officer Ahsan Tayyab
Responsible ADB Department South Asia Department
Responsible ADB Division Sri Lanka Resident Mission
Executing Agencies
Ministry of Finance and PlanningShamalie Gunawardanashamalieg@hotmail.comMinistry of Finance & Planning, Colombo, Sri Lanka
Timetable
Concept Clearance 10 Mar 2009
Fact Finding 03 Dec 2009 to 11 Dec 2009
MRM -
Approval 15 Apr 2010
Last Review Mission -
PDS Creation Date 06 Apr 2010
Last PDS Update 23 Mar 2015

TA 7515-SRI

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
15 Apr 2010 12 May 2010 12 May 2010 31 Oct 2013 30 Apr 2016 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
2,000,000.00 0.00 0.00 0.00 0.00 0.00 2,000,000.00 15 Apr 2010 714,447.33

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