The Executing Agency for the PPTA PDP is the Directorate General of Higher Education (DGHE) of the Ministry of National Education (MoNE). The implementation of the PPTA is supervised by the Director of the Directorate for Learning Programs and Student Affairs (till recently named the Directorate of
Academic Affairs). An advisory counterpart team of DGHE to work with the TA has been appointed under the supervision of the Director of Learning Programs and Student Affairs consisting of professional staff of Polytechnic Institutions (7 members) and MoNE (10 members). In the inception phase, the counterpart team presented its draft Strategic Plan for Polytechnic Development 2010-2014 indicating preferred directions for the intended project, which were taken into account by the PPTA team in the design of the project during the second phase. The draft Plan had been developed in early 2010 in anticipation of the ADB support to the sector. Also, the planning of the PPTA project was discussed in the inception phase with the objective to align the activities of both teams, to agree on working arrangements and cooperation in preparation for the Polytechnic Development Project. Since the start of the project there has been a series of meetings of the counterpart team with the PPTA experts' team on the planning and activities of the TA and especially on the development of the Problem Tree and the DMF for the project. There have also been joined field visits for the sector assessment, and the PPTA experts were invited to three workshops in which all state Polytechnics participated to present and discuss the initial design of the PDP. The workshops provided an opportunity to inform all state Polytechnics on the intended PDP and to receive their feedback and recommendations on the implementation of the PDP. A major concern of the counterpart team has been the timely production of the final project document for the PDP loan to allow the use of earmarked GoI funds for the PDP in 2011.
An important approach was the conducting of interviews and discussions with relevant stakeholders all
over Indonesia. A large number of polytechnics, other TVET and higher educational institutions,
education and training support institutions, industries, industrial associations, ministries and donor
agencies were visited for interviews, discussions, meetings, collecting information and informing them on
the intended PDP. Some 32 visits were made to different public and private polytechnics, some 16 visits
to different industries, 8 visits to supporting agencies (BNSP, LSP, Kopertis, BAN-PT, ASPI,
SEAMOLEC), and 7 visits to Ministries other than MONE. Around 95 interviews were conducted with one
or more resource persons.
A workshop with the donor community and stakeholders from the polytechnic education sector was held
in the Ministry of Education on 29th July 2010, in which the PPTA was presented and discussed to inform
the international donor community and stakeholders on the intended PDP. Several donors, including
ADB, presented their visions and plans in the context of overall skills development policies and
requirements in Indonesia, and options for donor coordination and alignment were discussed.
The series of meetings and workshops with the MoNE counterpart group and involving representatives of
the Polytechnics were an important venue to socialize the project objectives and approach and to get
feedback in the process of defining the project design and the technical approaches for its
implementation. Some 16 meetings were held with the counterpart group till May 2011. Of special
importance were the meetings with all polytechnic directors and management staff arranged by the
counterpart group, respectively in Manado, Surabaya, Batam and Jakarta. The objectives of the PDP
were socialized and intensively discussed with the polytechnic directors and managing staff, including
For the definition of the Problem Tree based upon the findings of the assessment phase, and for the initial
design of the DMF, the project team had a series of intensive focus group discussions by which both
documents gradually took shape and were prepared for further consultation with the ADB and
stakeholders at the central and institutional levels.