Indonesia: Polytechnics Education Development Project

Sovereign Project | 42099-013 Status: Active

Summary

ADB is helping Indonesia update and improve technical and vocational training in polytechnic institutions to better align graduates’ skills with employers’ needs. The project will support measures to increase access to and quality and relevance of polytechnic education, develop high-quality programs related to key industries, and promote private sector involvement in the polytechnic sector.

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Procurement Notices See also: Operational Procurement

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Procurement Documents


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Project Name Polytechnics Education Development Project
Project Number 42099-013
Country Indonesia
Project Status Active
Project Type / Modality of Assistance Grant
Loan
Source of Funding / Amount
Loan 2928-INO: Polytechnic Education Development Project
Ordinary capital resources US$ 75.00 million
Grant 0343-INO: Polytechnic Education Development Project
Government of Canada US$ 4.95 million
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Partnerships
Sector / Subsector

Education - Technical and vocational education and training

Gender Equity and Mainstreaming Effective gender mainstreaming
Description
Project Rationale and Linkage to Country/Regional Strategy
Impact

Project Outcome

Description of Outcome
Progress Toward Outcome The 13 pre-selected polytechnics and 27 public and private polytechnics, that were selected through the National Skills Funds- Competititve Scheme, has implemented the programs in accordance with their agreed proposals. But the pace of implementation, especially on procurement of teaching-learning equipment is behind schedula. The focus of all the development proposals is to ensure increased enrollment and relevance of the polytechnics with industrial needs, in accordance to the five priority sectors stipulated in the Master Plan for Acceleration and Expansion of Indonesia's Economic Development (MP3EI).
Implementation Progress
Description of Project Outputs
Status of Implementation Progress (Outputs, Activities, and Issues)

Indicator 1 - 13 pre-selected polytechnics and some institutions under NSF-1 and NSF-2 are planning to establish a center of technology (COT) under the project. The procurement of teaching-learning equipment is in general behind schedule due to several procurement technicalities. Procurement mentoring have started to be done by ADB team and PMU team through small workshops and intensive consultations process.

Indicator 2: Most of project polytechnics have started to review their curriculum by involving industry partners through workshops and study visits. And ,most polytechnics have conducted training for their teachers/instructors (non-degree training) in relevant fields.

Indicator 3: The polytechnics experience difficulty in identifying relevant resource person to assist them in this area (IQF). It is decided that such assistance will be provided and procured by the Central Project Management Unit and capacity building activities for the Polytechnics to develop this program will be done through a series of workshops and assistanceship.

Output 2 - Indicator 1: The project has achieved 16% of its target in establishing Partnership agreements with SMK.

Indicator 2: The Recognition Prior Learning (RPL) manual are in the process of development and is expected to ready to be implemented by June 2015. Upon socialization activities in July-Aug 2015, each polytechnic is expected to begin the RPL implementation starting at academic year of 2015/2016.

Indicator 3: 216 students from 13 polytechnics have received scholarships totaling $324,000 using the BIDIKMISI scheme. 778 students have received scholarship contracts with total amount of $194,500 through Scholarship for Student's Achievement and Tuition Fee.

Indicator 2 : all polytechnics have confirmed the establishment of cooperation with partner industries to perform curriculum review, competency testing, internship for students, and short-term training for teachers.

Indicator 1: The project has delivered training and workshops for PIU staff on project management, including procurement of goods and services, financial management, curriculum review, and strategy in implementing IQF.

Indicator 2: Monitoring and Reporting System has been implemented and constantly undergoing improvement measures. On going developing and upgrading of web based report system on SIMONE (Sistem Monitoring and Evaluasi) by PMU.

Indicator 3: 27 Polytechnics had been selected through the National Skills Funds (NSF)- Competititve Scheme.

Geographical Location

Safeguard Categories

Environment C
Involuntary Resettlement C
Indigenous Peoples C

Summary of Environmental and Social Aspects

Environmental Aspects Project will not have any adverse environmental impacts.
Involuntary Resettlement No major civil works are expected. Through application to the competitive fund, which will be established by the project, polytechnics will be provided with equipment. Only where the equipment cannot fit into existing workshops, minor civil works will be needed in order to provide for the necessary workshop extension. There will be no temporary or permanent loss of land or other assets in the civil works.
Indigenous Peoples There will be no negative impact on disadvantaged ethnic groups. However, the increased quality of the polytechnic education as well the increased access to the polytechnics, which will be the result of the Project, will also benefit indigenous people.
Stakeholder Communication, Participation, and Consultation
During Project Design The Executing Agency for the PPTA PDP is the Directorate General of Higher Education (DGHE) of the Ministry of National Education (MoNE). The implementation of the PPTA is supervised by the Director of the Directorate for Learning Programs and Student Affairs (till recently named the Directorate of Academic Affairs). An advisory counterpart team of DGHE to work with the TA was appointed under the supervision of the Director of Learning Programs and Student Affairs consisting of professional staff of Polytechnic Institutions (7 members) and MoNE (10 members). In the inception phase, the counterpart team presented its draft Strategic Plan for Polytechnic Development 2010-2014 indicating preferred directions for the intended project, which were taken into account by the PPTA team in the design of the project during the second phase. The draft Plan had been developed in early 2010 in anticipation of the ADB support to the sector. Also, the planning of the PPTA project was discussed in the inception phase with the objective to align the activities of both teams, to agree on working arrangements and operation in preparation for the Polytechnic Development Project. Since the start of the project there has been a series of meetings of the counterpart team with the PPTA experts' team on the planning and activities of the TA and especially on the development of the Problem Tree and the DMF for the project. There have also been joined field visits for the sector assessment, and the PPTA experts were invited to three workshops in which all state Polytechnics participated to present and discuss the initial design of the PDP. The workshops provided an opportunity to inform all state Polytechnics on the intended PDP and to receive their feedback and recommendations on the implementation of the PDP. A major concern of the counterpart team has been the timely production of the final project document for the PDP loan to allow the use of earmarked GoI funds for the PDP in 2011. A large number of polytechnics, other TVET and higher educational institutions, education and training support institutions, industries, industrial associations, ministries and donor agencies were visited for interviews, discussions, meetings, collecting information and informing them on the intended PDP. Some 32 visits were made to different public and private polytechnics, some 16 visits to different industries, 8 visits to supporting agencies (BNSP, LSP, Kopertis, BAN-PT, ASPI, SEAMOLEC), and 7 visits to Ministries other than MONE. Around 95 interviews were conducted with one or more resource persons. A workshop with the donor community and stakeholders from the polytechnic education sector was held in the Ministry of Education on 29th July 2010, in which the PPTA was presented and discussed to inform the international donor community and stakeholders on the intended PDP. Several donors, including ADB, presented their visions and plans in the context of overall skills development policies and requirements in Indonesia, and options for donor coordination and alignment were discussed. The series of meetings and workshops with the MoNE counterpart group and involving representatives of the Polytechnics were an important venue to socialize the project objectives and approach and to get feedback in the process of defining the project design and the technical approaches for its implementation. Some 16 meetings were held with the counterpart group till May 2011. Of special importance were the meetings with all polytechnic directors and management staff arranged by the counterpart group, respectively in Manado, Surabaya, Batam and Jakarta. The objectives of the PDP were socialized and intensively discussed with the polytechnic directors and managing staff, including implementation strategies. For the definition of the Problem Tree based upon the findings of the assessment phase, and for the initial design of the DMF, the project team had a series of intensive focus group discussions by which both documents gradually took shape and were prepared for further consultation with the ADB and stakeholders at the central and institutional levels.
During Project Implementation The Directorate General of Higher Education (DGHE) of the Ministry of National Education (MONE) is the Executing Agency (EA) for the project. The EA is responsible for the overall management and implementation of the project. A project steering committee is established, chaired by the Deputy Minister of BAPPENAS, to provide strategic guidance for the project. This committee comprises persons from key sector stakeholders including BAPPENAS, relevant employer associations and the Ministry of Manpower and Trans Migration (MOMT). The MOF is responsible for disbursement of the Project funds. The project management unit (PMU) is established by DGHE, under the guidance of the project director who is the Director of Learning and Student Affairs in DGHE. The PMU is headed by a project manager and is responsible for day-to-day project implementation, planning and budgeting, procurement, disbursement, monitoring, supervising, overseeing of implementation in project institutions, and submitting the required reports to the Government and ADB. The project also establishes a web based resource to allow interested organisations/individuals to track project activities and progress in meeting project outputs.

Responsible Staff

Responsible ADB Officer Norman LaRocque
Responsible ADB Department Southeast Asia Department
Responsible ADB Division Indonesia Resident Mission
Executing Agencies
Directorate General of Higher Education
Ministry of Education & Culture, Bldg. E
17th Flr, Jl Jenderal, Sudirman, Pintu 1
Senayan Jakarta 10002, Indonesia

Timetable

Concept Clearance -
Fact Finding 01 Dec 2011 to 23 Dec 2011
MRM 16 Mar 2012
Approval -
Last Review Mission -
Last PDS Update 25 Sep 2015

Grant 0343-INO

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
12 Apr 2013 09 Dec 2013 27 Feb 2014 30 Jun 2018 - -
Financing Plan Grant Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 4.95 Cumulative Contract Awards
ADB 0.00 12 Apr 2013 0.00 1.53 31%
Counterpart 0.00 Cumulative Disbursements
Cofinancing 4.95 12 Apr 2013 0.00 1.15 23%

Loan 2928-INO

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
31 Oct 2012 21 Nov 2012 07 Jan 2013 30 Jun 2018 - -
Financing Plan Loan Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 91.70 Cumulative Contract Awards
ADB 75.00 31 Oct 2012 26.88 0.00 36%
Counterpart 16.70 Cumulative Disbursements
Cofinancing 0.00 31 Oct 2012 25.08 0.00 33%

Safeguard Documents See also: Safeguards

Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.

Evaluation Documents See also: Independent Evaluation

None currently available.

Related Publications

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