Timor-Leste: Our Roads Our Future-Supporting Local Governance and Community-Based Infrastructure Works

Sovereign Project | 43322-022 Status: Active


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Project Name Our Roads Our Future-Supporting Local Governance and Community-Based Infrastructure Works
Project Number 43322-022
Country Timor-Leste
Project Status Active
Project Type / Modality of Assistance Grant
Source of Funding / Amount
Grant 9142-TIM: Our Roads Our Future-Supporting Local Governance and Community-Based Infrastructure Works
Japan Fund for Poverty Reduction US$ 3.00 million
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Sector / Subsector

Transport - Road transport (non-urban)

Gender Equity and Mainstreaming Gender equity
Project Rationale and Linkage to Country/Regional Strategy

Project Outcome

Description of Outcome
Progress Toward Outcome

The Grant's implementation progressed in most areas, especially in community road works in Bobonaro and Covalima, albeit slight delays in contract awards.

Arrangements for devolving implementation to the district administrations are proving to be complex and therefore implementation responsibility will remain mainly with Ministry of Infrastructure.

Highlights in Project Implementation:

* Project Implementation Consultant 1 (PIC 1: CARE) has completed the project implementation plan.

* Priority rural road sections have been identified in Bobonaro and Covalima in consultation with communities and local government officials, and physical surveys have been completed.

* JICA supported labor based engineer conducted two training of trainers including field demonstrations in Bobonaro and Covalima in May 2011.

* Crew selection and organization completed resulting in 22 permanent and 22 reserved crew groups in 7 sucos from Bobonaro and 15 permanent and 15 reserve crew groups in 6 sucos from Covalima.

* Technical training of community workers by PIC1 and District Rural Road Supervisors (DRRS) took place between August 5 and 19 in all sites in Bobonaro, and will be completed in Covalima by middle of September 2011.

* Rural road rehabilitation work by communities commenced in on 8 August 2011 in Leolima and expanded to all locations in Bobonaro by the beginning of September 2011. Regular road work activities in Covalima will begin in October 2011.

* JICA supported social development specialist developed the ToR for baseline, midterm and endline surveys and has been supporting the firm/NGO selection process.

* JFPR coordination team continued coordination with other government and development partner funded rural road initiatives, especially Roads 4 Development by AusAID and EU funded Rural Development Program Phase 3, and facilitated a rural road meeting between the government and development partners on 27 May 2011.

Work in Oecussi cancelled due to insufficient budget for sustainable road work.

Highlights in Implementation from November-December 2012 :

* Minor Change in project scope and implementation arrangements have been approved on 23 November 2012, to (i) dropping proposed project activity in Oecussi district, (ii) Project Implementation Consultant (PIC) assuming procurement and payment agency role for small procurements and (iii) PIC also assuming responsibility for day to day management for construction works under this grant project.

* Contract Variation for CARE International Project Implementation Consultant Package No. 1 Bobanaro and Covalima have been approved.

* Cumulative contract awards and disbursement projections have been revised following the Special Project Administration Missions in September 2012.

Highlights in Project Implementation 2013:

* Disbursement needs acceleration

* While significant progress is being made on site the project implementation consultant remains slow in processing invoices and reimbursement request, and the PMU remains slow at processing them

* In 6 December 2013, OCO approved the extension of the project on exceptional basis from 12 March 2014 to 12 March 2015.

Highlights in Implementation :

April 2014:

*In 10 April 2014, TLRM approved Contract variation for CARE increasing the contract amount to $2,278,674 and reallocation of grant proceeds.

June 2014:

* As of 30 June 97 COmmunity contracts were contracted for the civil work with the community.

* CARE finalized the training module on basic business managent training for the community and started imparting training to the community from June 23,2014.

*September-October 2014:

4 September ADB approves CARE contract extension until 31 December,this is a no cost contract extension.

29 October: ADB approves the consultant for Social Analysis/Social Development

*Highlights Jan-Mar 2015

14 March: Project Completion

April-May 2015:

Finalizing witheld payment

*Highlights January-March 2016:

Closing the grant account by 31 March 2016

Implementation Progress
Description of Project Outputs
Status of Implementation Progress (Outputs, Activities, and Issues)

Civil works started in August 2011, no issues requiring attention at this stage.

Still to be assessed.

Still to be assessed.

Still to be assessed.

Still to be assessed.

There is a delay in the submission of APAs/AFS. The EA requested that the same auditor for RNDSP should also be hired for this JFPR. Internal approval had to be sought before proceeding.

(i) Selection of Project Coordinator

Recruitment concluded 26 March 2010. Consultant began services on 5 April 2010.

Selection of Deputy Project Coordinator

Recruitment concluded on 14 July 2010. Consultant began services on 5 April 2010; (ii) Selection of Finance Administration Assistant

Recruitment concluded on 15 November 2010. Consultant began services on 1 February 2011; (iii) Selection of Rural Roads Supervisor Bobonaro

Recruitment concluded on 28 February 2011. Consultant began services on 2 March 2011; (iv) Public administration and procurement specialist (contract signed on 18 July and service commenced on 24 August 2011); (v) Annual audit service contract signed on 18 October 2011; (vi) Tools for community civil works (50% of tools delivered to community starting on 5 August 2011); (vii) Baseline survey (short-listing report and draft RFP submitted to ADB for concurrence on 8 September 2011);

(viii) Project Implementation Consultant (PIC) for Oecussi submission of proposals for ADB review on 11 Nov 2011)

Geographical Location Timor-Leste

Safeguard Categories

Involuntary Resettlement C
Indigenous Peoples C

Summary of Environmental and Social Aspects

Environmental Aspects Initial environmental and social safeguard examination will be carried out during the design stage.
Involuntary Resettlement No impacts. The project will not involve involuntary resettlement.
Indigenous Peoples Limited. The project will not involve issues of indigenous peoples other than potential differences in the main language spoken across districts.
Stakeholder Communication, Participation, and Consultation
During Project Design To design institutional arrangements that can support the efficient management and sustainability of rural feeder road maintenance at the local and community levels, key government stakeholders from MOI, MSA, and Ministry of Finance (MOF) were consulted, as well as local district administrators of proposed project areas and international development partners.
During Project Implementation

The project will be carried out in consultation with, and with the participation of, communities, subdistrict (suco) leaders, district administrators, national government ministries, INGOs, local NGOs, and relevant international development partners working in the project areas. As community participation and empowerment comprise a core element of the proposed project, communities with rural feeder roads to be rehabilitated will be identified and prioritized at community and subdistrict levels, then selected through consensus building and in consultation with local district administrators and the project manager.

In December 2012 a change in scope was approved, i.e. for dropping sub-project in Ouecussi district due to (i) failure of the associated national road project to meet the sub-project selection criteria and resulting in no linkage between associated projects; (ii) lack of interested firms/NGOs for the role of project implementation consultant (PIC); and (iii) insufficient project budget for sustainable improvements to the number of roads at appraisal.

In December 2013 ADB approved the extension of this project to 12 March 2015.

In 10 April 2014 ADB approved reallocation and contract variation for CARE contract.

As of 30 June 2014 a total of 97 community contracts were contracted for the civil work with the community.

In 4 September 2014 ADB endorsed 1 month contract extension for CARE and this is a no cost contract extension.

In 30 October 2014 ADB endorsed Ms. Jeanne Everett as the consultant to conduct the social analysis development of the project.

Business Opportunities

Consulting Services All consultants under the project will be recruited by MOI through its PMU in consultation with, and with the endorsement of, ADB according to ADB's Guidelines on the Use of Consultants (2007, as amended from time to time). The mode of recruiting consultants will be a combination of firms and individuals, and the method of selection for firms will be quality- and cost-based selection with a quality-cost ratio of 80:20. The services of consultants (37 person-months of international and 430 person-months of national consultants) will be provided over 48 months. International experts will be hired for the positions of labor-based infrastructure engineers (18 person-months), gender and health advisor (4 person-months), public administration reform specialist (3 person-months), and labor-based contract management specialist (12 person-months). National experts will be hired for the positions of project coordinator (44 person-months), finance and administration officer (44 personmonths), community development specialist (75 person-months), district engineers (132 person-months), district supervisors (132 person-months), and environment specialist (3 person-months).

Any procurement under the project will conform to the government's procurement procedures and the Procurement Guidelines (2007, as amended from time to time) of Asian Development Bank (ADB). Among other needs, procurement will cover manual construction tools, equipment, and office supplies. Since most construction works will be small scale and without much chance of attracting international or national firms, procurement for civil work activities will rely on community participation in line with ADB's Procurement Guidelines (para 3.17) and ADB's Project Administration Instructions No. 5.12 on Implementing Small Projects with Community Participation. Training activities need to be discussed with MOI and MSA in order to guide the design process and avoid duplication. Shopping methods will be used for procuring small equipment and supplies. After the project's completion, office equipment

and manual construction tools will be turned over to the district administration in each district.

Responsible Staff

Responsible ADB Officer Richard Phelps
Responsible ADB Department Pacific Department
Responsible ADB Division Timor-Leste Resident Mission
Executing Agencies
Ministry of Infrastructure
Hon. Pedro Lay da Silva
Ministry of Infrastructure, Formento Building, Avenida dos Martires de Patria, Dili, Timor-Leste


Concept Clearance 18 May 2009
Fact Finding 07 May 2009 to 20 May 2009
MRM 31 May 2009
Approval -
Last Review Mission -
PDS Creation Date 05 Jul 2010
Last PDS Update 31 Mar 2016

Grant 9142-TIM

Approval Signing Date Effectivity Date Closing
Original Revised Actual
20 Nov 2009 12 Mar 2010 12 Mar 2010 31 Jan 2014 12 Mar 2015 -
Financing Plan Grant Utilization
Total (Amount in US$ million) Date ADB Others Net Percentage
Project Cost 3.00 Cumulative Contract Awards
ADB 0.00 20 Nov 2009 0.00 3.00 100%
Counterpart 0.00 Cumulative Disbursements
Cofinancing 3.00 20 Nov 2009 0.00 3.00 100%
Status of Covenants
Category Sector Safeguards Social Financial Economic Others
Rating - - - - - Satisfactory

Safeguard Documents See also: Safeguards

Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

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Evaluation Documents See also: Independent Evaluation

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Related Publications

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