|During Project Design
This output will focus on ensuring that staff can use the Attache' functionalities on fund control (procedures to prevent expenditures or commitments from exceeding appropriations), commitment control, automated reconciliation, automated check writing (the checks would be printed by the system to ensure that amounts, recipients, and dates correspond to information in the Attache' system), produce regular reports arraying data according to GFS reporting categories and such other reports as may be required for the preparation of financial statements, producing and storing electronic copies of transaction documentation for each transaction in Attache'; and redesigning Attache' screens for greater similarity and ease of use so that users see clearly how forms and screens relate.
A number of assumptions are important to the success of the TA. Key is government's sustained commitment to PFM reforms. The greatest risks to the TA's success are that counterpart staff are not provided or key operational staff are not retained. To mitigate this, the TA will train a larger pool of staff within MFED instead of focusing on smaller groups. A weakening of political support would place TA outcomes at risk. The TA success is also based on the assumption that Government will improve IT connectivity between MFED and line Ministries. However, if connectivity is not resolved the TA will ensure that the Attache' is configured to allow for offline inputting of financial transactions. This is already part of the Attache Specialist terms of reference.
|During Project Implementation
MFED will be the Executing Agency, while implementing agencies will include MFED, line Ministries and the Auditor General's Office. Under the EA, a TA focal point will be appointed, who will oversee the activities of, and maintain information exchange with, the consultant team. The consultants will, with the TA focal point, also liaise with relevant development partner programs/projects, so as to promote coordination and complementarity in activities. Government is planning to form the PFM Plan steering committee (comprising of representatives from the Budget department, Accounting Department, and the National Economic and Planning office chaired by the Secretary for MFED) to help coordinate PFM related activities. To avoid duplications, the TA will use this committee to oversee the implementation of the TA. Training, Seminar and conferences will be administered by the TA team.
The TA will be implemented from 1 April 2012 to 30 April 2014 and is expected to finance 16 person-months of intermittent international consulting and 7 person-months of national consulting services. The consultant team will have a (i) team leader and Treasury Specialist (international, 10 person-months); (ii) a Budget Specialist (international, 3 person-months), (iii) an Attach system specialist (International, 3 person-months), and (iv) local facilitator (national, 7 person-months). International consultants will be senior technical specialists in their field with extensive experience in small island states. The Consultants will be selected and engaged through a firm based on a simplified technical proposals under the quality-and-cost-based selection process, using a 90:10 weighting for quality cost. The consultants will be engaged according to ADB Guidelines on the Use of Consultants (2010, as amended from time to time). Appendix 3 gives the outline terms of reference. Proceeds of the TA will be disbursed in accordance with Technical Assistance Handbook (2010 as amended from time to time).
The team leader will produce a concise inception report outlining the work program and milestones for the duration of the CDTA, and a final report summarizing the achievements, issues, lessons learned, and next steps. Throughout the CDTA, the team leader will submit (by e-mail) brief monthly progress reports summarizing TA activities, progress, issues, and constraints. Team members will produce inputs (reports) on their respective activities for the team leader's progress and final reports. The team leader's final report will be submitted in draft form at least 5 weeks prior to the end of the assignment, and the final report within 2 weeks of receipt of comments from the Government and ADB.
Progress of the TA will be monitored using intended outcomes and outputs described in the design and monitoring framework attached as Appendix 1. ADB will assist Government in sharing all reports with other development partners. This will be disseminated through round table meetings, radio interviews and through the ADB website.