Cook Islands: Implementing Public Sector Reforms

Sovereign Project | 45269-001

Summary

The operational priorities of ADB's Pacific Approach 2010-2014 include improving the supply and delivery of urban services and strengthening the government's core functions to improve public sector effectiveness. ADB's country partnership strategy (CPS) for the Cook Islands 2008-2012 shares the same focus. The intended outcomes of the CPS are improved economic and social infrastructure and public service delivery. One of the aims of the Pacific Approach 2010-2014 is to assist the government to recognize and strengthen core government functions to help strengthen public sector effectiveness. This is also a priority of Te Kavenga Nui' the Cook Islands current National Strategic Development Plan. The proposed CDTA is part of a staged approach to implement public sector reforms to meet the goals of the NSDP and the Pacific Approach.

Latest Project Documents

Title Document Date
Implementing Public Sector Reforms Apr 2014

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Project Name Implementing Public Sector Reforms
Project Number 45269-001
Country Cook Islands
Project Status Closed
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 7958-COO: Implementing Public Sector Reforms
Technical Assistance Special Fund US$ 500,000.00
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Sector / Subsector Public sector management - Economic affairs management
Gender Equity and Mainstreaming No gender elements
Description The operational priorities of ADB's Pacific Approach 2010-2014 include improving the supply and delivery of urban services and strengthening the government's core functions to improve public sector effectiveness. ADB's country partnership strategy (CPS) for the Cook Islands 2008-2012 shares the same focus. The intended outcomes of the CPS are improved economic and social infrastructure and public service delivery. One of the aims of the Pacific Approach 2010-2014 is to assist the government to recognize and strengthen core government functions to help strengthen public sector effectiveness. This is also a priority of Te Kavenga Nui' the Cook Islands current National Strategic Development Plan. The proposed CDTA is part of a staged approach to implement public sector reforms to meet the goals of the NSDP and the Pacific Approach.
Project Rationale and Linkage to Country/Regional Strategy The new Cook Islands government, which came into power in November 2010, announced its prorities during the economic development summit in April 2011. These priorities focus on economic and social development, environment integrity, infrastructure, resilient communities, law and order, and governance and partnerships. Other key priority areas include strengthening public finance management and undertaking necessary public sector reforms. The current country operations business plan (COBP) 2011-2013 aligns with the national priorities and the focus of the Pacific Approach and CPS. The proposed CDTA will build on and complement assistance provided to date focusing on strengthening efficiency and effectiveness in performance of the public sector and public service delivery.
Impact Sound macroeconomic management of the Cook Islands economy
Project Outcome
Description of Outcome A more responsive and cost effective scope, structure and size of four selected sectors of the Cook Islands public service aligned to national priorities.
Progress Toward Outcome
Implementation Progress
Description of Project Outputs

1. The Government of the Cook Islands implement new public service functional and organizational structures for four sectors.

2. The Government of the Cook Islands implement changes to outer Island administration.

3. Effective public services policies and procedures manual.

Status of Implementation Progress (Outputs, Activities, and Issues)
Geographical Location
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design

The proposed Executing and Implementing Agency will be the Office of the Public Service Commissioner (OPSC). OPSC is the EA for TA7646 and its performance has been satisfactory. OPSC has taken ownership of the TA and is collaborating well with MFEM and OPM in providing necessary guidance to TA progress. A Steering Committee, chaired by the Public Service Commissioner, and comprising the Chief of Staff, Solicitor General, the Financial Secretary and CEOs of OPSC and Foreign Affairs provide oversight to TA implementation.

Lessons from TA7646 will be incorporated into the design of the proposed CDTA including: (i) establishment of the Steering Committee to overseer TA implementation and the Working Group to provide regular guidance to implementation; (ii) ensuring that consultants missions are undertaken when local counterparts are in country, (iii) having a good national consultant who is familiar with Government procedures and the local context, (iv) having a good communications strategy to provide regular update on progress to alleviate resistance to change, and (v) ensuring key counterparts for the TA are available full time to provide guidance to activities and ensure progress remains focused. OPSC has demonstrated its ability and commitment by successfully guiding the implementation of TA7646.

During Project Implementation

The TA will be implemented over 16 months and is expected to finance 16 person months of intermittent international consulting inputs and 24 person months of national consulting inputs.

The consultants will be selected and engaged on an individual basis. The consultants will be engaged according to ADB Guidelines on the Use of Consultants (2010, as amended from time to time). Preliminary costs estimates are in Appendix 3.

The team leader will produce a concise inception report outlining the work program and milestones for the duration of the CDTA, and a final report summarizing the achievements, issues, lessons learned, and next steps. Throughout the CDTA, the team leader will submit (by e-mail) brief monthly progress reports summarizing TA activities, progress, issues, and constraints. Team members will produce inputs (reports) on their respective activities for the team leader's progress and final reports. The team leader's final report will be submitted in draft form at least 5 weeks prior to the end of the assignment, and the final report within 2 weeks of receipt of comments by the Government and ADB.

The Government will provide counterpart contribution through counterpart staff and office accommodation.

Business Opportunities
Consulting Services

Project Management and Public Sector Reform Specialist and Team Leader (international, 8 person-months intermittent)

The consultant will have a strong background in the implementation of public sector reforms and organizational development. The consultant should have at least 10 years of experience, preferably in the Pacific region, and should hold a tertiary degree, preferably a master's degree in public sector management and finance, or a related field. The consultant should have excellent communication skills, both written and verbal, and be skilled in the use of consultative and participatory processes.

Human Resource Management and Organizational Change Specialist (international, 4 person-months intermittent)

The consultant will have a background appropriate to the tasks set out below, with at least 10 years of experience in public administration and organizational change, and significant experience relevant to small island states, and should hold a tertiary degree in public administration or finance.

Legal Review Specialist (international, 4 person-months)

The specialist must have a tertiary qualification in law and a background in the practice of law with a minimum of 10 years of post-qualification experience. The specialist must have extensive experience in legislative drafting, preferably in developing countries and the Pacific.

Local Government Reform Advisor (national, 12 person-months intermittent)

The advisor must have a minimum of 5 years of relevant work experience in areas related to local government reform and the implementation of change, preferably in the Cook Islands. The advisor must have experience in working in teams and in capacity building, and have good communication skills in both English and Cook Islands Te Reo Maori.

Public Sector Reform Advisor (national, 12 person-months intermittent)

The advisor must have at least 5 years of work experience in areas related to public sector reform and the implementation of reform programs. The advisor must have experience working in a team and good communication skills in both English and Cook Island Te Reo Maori.

Reporting requirements:

The team leader will prepare an inception report for ADB and the government within 8 weeks of the start of field activities. It will include a time-bound TA work plan. Monthly progress reports will be submitted throughout the TA, and a draft final report will be completed 5 weeks prior to the end of the assignment. The final report is to be submitted within 2 weeks of receiving government and ADB comments on the draft final report.

Procurement The capacity development technical assistance (TA) project of the Asian Development Bank (ADB) will support the implementation of priority public service reforms recommended by the functional review of an earlier TA and endorsed by the Government of the Cook Islands. This TA will (i) support the implementation of new functional and organizational public service structures in four sectors, (ii) support the implementation of the new outer island administration structure, and (iii) assist the finalization of an effective public service policies and procedures manual.
Responsible ADB Officer Malie Lototele
Responsible ADB Department Pacific Department
Responsible ADB Division Pacific Subregional Office in Suva, Fiji
Executing Agencies
Public Service Commission (PSC)PO BOx 24
Rarotonga, Cook Islands
Timetable
Concept Clearance 18 Nov 2011
Fact Finding 22 Aug 2011 to 26 Aug 2011
MRM -
Approval 09 Dec 2011
Last Review Mission -
Last PDS Update 13 Dec 2011

TA 7958-COO

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
09 Dec 2011 10 Jan 2012 10 Jan 2012 30 Apr 2013 30 Aug 2013 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
500,000.00 0.00 125,000.00 0.00 0.00 0.00 625,000.00 09 Dec 2011 384,580.07
Title Document Type Document Date
Implementing Public Sector Reforms TA Completion Reports Apr 2014

Safeguard Documents

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Evaluation Documents

See also: Independent Evaluation

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