Regional: Supporting Evaluation Capacity Development and Networking in Selected Developing Member Countries

Sovereign Project | 45286-001

Summary

In support of ADB's MfDR agenda, the Independent Evaluation Department (IED) has been providing evaluation capacity development (ECD) to enhance monitoring and evaluation (M&E) capacities in selected DMCs through three regional technical assistance (TA) projects.

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Project Name Supporting Evaluation Capacity Development and Networking in Selected Developing Member Countries
Project Number 45286-001
Country Regional
Project Status Approved
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 8023-REG: Supporting Evaluation Capacity Development and Networking in Selected Developing Member Countries
Technical Assistance Special Fund US$ 400,000.00
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Sector / Subsector

Public sector management - Public administration

Gender Equity and Mainstreaming
Description

In support of ADB's MfDR agenda, the Independent Evaluation Department (IED) has been providing evaluation capacity development (ECD) to enhance monitoring and evaluation (M&E) capacities in selected DMCs through three regional technical assistance (TA) projects. Two of these TA projects provided support to some DMCs under ADB's Greater Mekong Subregion (GMS) Program and under ADB's Central Asia Regional Economic Cooperation (CAREC) Program, mainly by sending mid/high-level government officials from key agencies dealing with M&E (e.g., ministries of finance, planning, and economy) to attend the Shanghai International Program for Development Evaluation Training (SHIPDET), which is an M&E-related training program cofinanced by the People's Republic of China's (PRC's) Ministry of Finance, the Asia-Pacific Finance and Development Center (AFDC), the World Bank's Independent Evaluation Group, IED, the Asia-Pacific Community of Practice (AP-CoP) on MfDR, and the International Initiative for Impact Evaluation. The third IED TA project in support of ECD for DMCs is the TA aimed to provide on-the-job training (OJT) opportunities at IED to up to four government officials from selected DMCs per year, for up to 5 months each.

To help build on gains achieved from IED's recently-completed GMS TA, this proposed TA aims to further support ECD in results-based M&E and related networking and knowledge sharing activities in selected DMCs, mainly in the same GMS DMCs (Cambodia, Lao People's Democratic Republic, and Viet Nam). This is also expected to complement IED's ongoing CAREC TA and OJT TA.

Project Rationale and Linkage to Country/Regional Strategy Based on the findings of the previous GMS TA, the participants found the M&E training provided by SHIPDET to be relevant and useful to their work, and requested additional ECD support to create a critical mass of beneficiaries in these DMCs to sustain the momentum gained previously. The key lessons learned from the previous GMS TA are that there were no mechanisms to (i) assess "actual" utilization of the knowledge gained from SHIPDET; and (ii) mitigate the risk of non-application of the knowledge acquired. This proposed TA aims to consolidate achievements from the previous GMS TA and address its lessons by incorporating a follow-on workshop in the TA design. This kind of workshop will not only provide additional ECD more directly related to self-evaluation, but will also provide an opportunity for experiences sharing among selected former SHIPDET participants and their "actual" utilization of the knowledge gained from SHIPDET and how to enhance their contributions to improving their countries' M&E capacities and systems.
Impact Institutionalized results-based M&E systems to support MfDR in participating DMCs
Project Outcome
Description of Outcome Improved capacities and systems in results-based M&E in participating DMCs' executing agencies and key ministries responsible for planning, budgeting, and M&E activities
Progress Toward Outcome
Implementation Progress
Description of Project Outputs M&E training and other ECD knowledge products provided to participating DMCs
Status of Implementation Progress (Outputs, Activities, and Issues)
Geographical Location
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design
During Project Implementation
Business Opportunities
Consulting Services

An international consultant (Development Evaluation Specialist) will be engaged by ADB's Independent Evaluation Department for this technical assistance (TA), in accordance with ADB's Guidelines on the Use of Consultants (April 2010, as amended from time to time). The consultant will be hired on an individual basis for about 3 weeks (21 person-days or 15 working days) in year 3 of the TA--around mid-2014 or around 8 months after the second year of sending participants to attend the Shanghai International Program for Development Evaluation Training (SH1PDET).

The consultant will have (i) a graduate degree in economics or related field; (ii) work experiences in one or more of the Greater Mekong Subregion Countries (GMS); (iii) extensive experiences in doing evaluation studies; (iv) extensive experiences as a trainer on results-based monitoring and evaluation (M&E) and performance-based planning and budgeting; (v) proficiency in various computer programs (e.g., Word, Excel, and PowerPoint); and (vi) his or her own laptop computer.

The consultant's major tasks will include the following:

(i) spending the first week at home to (a) review the TA paper, the analyses of the surveys results of client satisfactions with SHIPDET (conducted by the SHIPDET organizer or the Asia-Pacific Finance and Development Center [AFDC] in the past years), and other related documents to be suggested/sent by IED in order to get necessary information in preparation for a 4-day follow-on training; (b) prepare course materials for a 2-day training on how to do self-evaluations (using IED's project evaluation criteria and rating system applied to sample case studies), as part of the follow-on training; and (c) prepare to hold a 2-day discussion, as part of the follow-on training, with the participants to share their post-SHIPDET experiences, focusing on the following five M&E-related topics: (1) their satisfaction with SHIPDET; (2) the extent of "actual" versus intended utilizations of the knowledge gained from SHIPDET, and how to enhance their contributions to improving their countries' M&E capacities and systems in relation to planning and budgeting; (3) approximated retention rate of the former SHIPDET participants for M&E-related functions; (4) the extent of their direct and indirect involvements in preparing self-evaluation reports of government- or externally-funded projects; and (5) the extent to which the findings and lessons from self-evaluations are integrated into their countries' planning and budgeting systems;

(ii) spending the second week holding a 4-day follow-on training in one of the TA's three GMS countries (Cambodia, Lao People's Democratic Republic, and Viet Nam) or at AFDC, consisting of (a) a 2-day training on how to do self-evaluations (using IED's project evaluation criteria and rating system applied to sample case studies); and (b) a 2-day discussion with the participants to share their post-SHIPDET experiences, focusing on the five M&E-related topics described above, and provide suggestions to them on how they could contribute more to improving their countries' M&E capacities and systems (Note: if the training venue, which is to be selected by IED, will be in one of the GMS DMCs, the consultant will also spend 1 additional day interviewing supervisors of some former SHIPDET participants in that DMC in order to gain more insight into the five M&E-related topics described above and to verify the information obtained from the former SHIPDET participants);

(iii) spending the third week at home to prepare (a) an M&E-related analysis (about 5-10 pages) of the five topics mentioned above; and (b) TA completion report (about) 5-10 pages), using the information from the M&E-related analysis of the five topics to evaluate the TA's relevance, efficiency, effectiveness (achievements of outputs and outcomes), sustainability prospects, and impacts, and identify lessons and follow-up actions (using IED format).

Responsible ADB Officer Ganesh P. Rauniyar
Responsible ADB Department Independent Evaluation Department
Responsible ADB Division Independent Evaluation Division 1, IED
Executing Agencies
Asian Development Bank6 ADB Avenue, Mandaluyong
Metro Manila, Philippines
P.O. Box 789, 1099 Manila,
Philippines
Timetable
Concept Clearance 14 Sep 2011
Fact Finding 12 Oct 2011 to 29 Oct 2011
MRM -
Approval 23 Dec 2011
Last Review Mission -
Last PDS Update 23 Dec 2011

TA 8023-REG

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
23 Dec 2011 - 23 Dec 2011 31 Jul 2014 31 Dec 2015 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
400,000.00 0.00 0.00 0.00 0.00 0.00 400,000.00 23 Dec 2011 329,541.46

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