Regional: Disbursement, Loan Accounting/Servicing Training and Seminars for DMCs

Sovereign Project | 45338-001

Summary

Disbursement and loan servicing are key elements in the project cycle, and are key indicators in measuring project implementation and resource transfers to developing member countries (DMCs). To ensure compliance of Asian Development Bank's (ADB's) disbursement and loan accounting/servicing policies and procedures and timely disbursement of loan/grants, ADB has been conducting seminars and workshops on disbursement for the staff of executing agencies (EAs), implementing agencies (IAs), and audit staff of Auditor-General offices. ADB has also been conducting seminars and workshops on loan accounting and servicing for the staff of the finance ministries and central banks of the DMCs to enhance their accounting and debt servicing functions. The proposed S-R-CDTA will continue ADB's efforts in strengthening the institutional capacity of the DMCs in handling the Bank's disbursements, loan accounting and debt servicing.

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Project Name Disbursement, Loan Accounting/Servicing Training and Seminars for DMCs
Project Number 45338-001
Country Regional
Project Status Closed
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 7897-REG: Disbursement, Loan Accounting/Servicing Training and Seminars for DMCs
Technical Assistance Special Fund US$ 225,000.00
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Sector / Subsector Public sector management - Economic affairs management
Gender Equity and Mainstreaming No gender elements
Description Disbursement and loan servicing are key elements in the project cycle, and are key indicators in measuring project implementation and resource transfers to developing member countries (DMCs). To ensure compliance of Asian Development Bank's (ADB's) disbursement and loan accounting/servicing policies and procedures and timely disbursement of loan/grants, ADB has been conducting seminars and workshops on disbursement for the staff of executing agencies (EAs), implementing agencies (IAs), and audit staff of Auditor-General offices. ADB has also been conducting seminars and workshops on loan accounting and servicing for the staff of the finance ministries and central banks of the DMCs to enhance their accounting and debt servicing functions. The proposed S-R-CDTA will continue ADB's efforts in strengthening the institutional capacity of the DMCs in handling the Bank's disbursements, loan accounting and debt servicing.
Project Rationale and Linkage to Country/Regional Strategy

Disbursement, loan accounting/servicing seminars, usually organized together with the DMC government, will not only cover subjects of ADB's product features, policies and procedures, but also discuss country specific issues and lessons learned. The TA will also continue to customize the Enhanced Calculator for Loan Accounting and Servicing (eC-LAS) to include all OCR loan products, newly introduced loan features and add new functions based on the user's feedback.

Since the training program started in 1990 under small scale Regional Technical Assistance (RETA), ADB has held more than 200 seminars and workshops in DMCs for more than 5,800 staff of executing agencies from ADB financed projects and borrower/grant recipient governments. The seminars have been proven useful and well accepted by participants and borrowing governments. Feedbacks from participants have been very positive consistently, and trainees have been able to apply concepts, policies and procedures to on-going projects in their areas of responsibilities, which greatly facilitated the project implementation. The demand for these trainings has been increasing from new member countries in the Central Asian Republics and existing active borrowing/recipient countries including PRC, India, Viet Nam, Philippines, Pakistan and Pacific countries. In addition, reflecting the scaling up of ADB's operation, increasing number of new EAs for the ADB-financed projects have also led to stronger demands for the trainings. The current S-R-CDTA is well under implementation, with uncommitted balance of US$ 33,995 only as of 30 September 2011.

Impact Strengthened institutional capacity of EAs and the Borrowers
Project Outcome
Description of Outcome

Enhanced knowledge of EA staff on ADB policies and procedures related

to financial administration of the projects

Progress Toward Outcome
Implementation Progress
Description of Project Outputs 20 seminars, workshop/trainings
Status of Implementation Progress (Outputs, Activities, and Issues)
Geographical Location
Summary of Environmental and Social Aspects
Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design
During Project Implementation About 20 seminars and workshops for an estimated 640 participants will be conducted for the staff of EAs and implementing Agencies (lAs), accounting and finance officers of borrower/grant recipient governments and audit staff of Auditor-General Offices.
Business Opportunities
Consulting Services An individual national consultant will be engaged under the TA for about 3-4 months on the intermittent basis to enhance and modify the training tools to be used in the seminars, including the eC-LAS. The consultant will be selected and recruited by ADB, in accordance with the Guidelines on Use of Consultants (April 2010, as amended from time to time). The consultant will need to have: (i) extensive and up-to-date knowledge in programming and modeling by using relevant software like MS Excel or web programming standards/tools such as PHP, MySQL, Java Script, HTML, CSS, etc.; (ii) capability to design, develop and implement a loan accounting model system to meet business requirements of ADB loan accounting and financial reporting; and (iii) in-depth knowledge in finance and accounting.
Procurement

ADB will be the Executing Agency. The Controller's' Department (CTL) will implement the S-R-CDTA. The TA will commence in January 2012 and is expected to be completed in September 2013. Resource speakers will be mostly from CTL and RMs; and ADB will provide all seminar materials and facilities. Resource speakers for the topic on government budgeting, auditing and accounting systems will be invited from the host government. ADB will obtain a written no- objection of the government of a DMC prior to the financing of a seminar or workshop in the territory of the concerned DMC under this S-R-CDTA.

The primary target participants will consist mainly of accounting and finance officers of the borrower/grant recipient governments, government auditors, project accountant, and finance officers from the EAs under ADB loans. The priority is for technical level staff who are involved in preparation and submission of withdrawal application to ADB as well as those who are involved in project accounting, debt servicing and auditing activities.

Each seminar will be held for a duration not exceeding one week including, additional time which may be required for translation services. About 30-35 participants are to be arranged for each seminar to ensure adequate interaction between participants and resource-speakers. For selected .countries, multiple seminars will be held successively in different locations within the same country in one mission for administration cost savings. In addition, informal workshops, of shorter duration will also be organized for a smaller group of participants, if necessary.

Responsible ADB Officer Viliami Sefesi
Responsible ADB Department Controller's Department
Responsible ADB Division Loan Administration Division
Executing Agencies
Asian Development Bank6 ADB Avenue, Mandaluyong
Metro Manila, Philippines
P.O. Box 789, 1099 Manila,
Philippines
Timetable
Concept Clearance -
Fact Finding -
MRM -
Approval 11 Oct 2011
Last Review Mission -
Last PDS Update 11 Oct 2011

TA 7897-REG

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
11 Oct 2011 - 11 Oct 2011 30 Sep 2013 - -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
225,000.00 0.00 0.00 0.00 0.00 0.00 225,000.00 11 Oct 2011 225,000.00

Safeguard Documents

See also: Safeguards

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Evaluation Documents

See also: Independent Evaluation

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