Tuvalu: Institutional Strengthening of the Ministry of Finance and Economic Development

Sovereign Project | 46108-001 Status: Active

Summary

Latest Project Documents

Consulting Notices See also: CMS

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Procurement Notices See also: Operational Procurement

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Procurement Documents

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Project Name Institutional Strengthening of the Ministry of Finance and Economic Development
Project Number 46108-001
Country Tuvalu
Project Status Active
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 8100-TUV: Institutional Strengthening of the Ministry of Finance and Economic Development
Technical Assistance Special Fund US$ 300,000.00
Government of Australia US$ 80,400.00
TA 8100-TUV: Institutional Strengthening of the Ministry of Finance and Economic Development (Supplementary)
Technical Assistance Special Fund US$ 90,000.00
TA 8100-TUV: Institutional Strengthening of the Ministry of Finance and Economic Development (Supplementary)
Government of Australia US$ 76,416.00
TA 8100-TUV: Institutional Strengthening of the Ministry of Finance and Economic Development (2nd supplementary)
ADB Co-financed Assistance Fund US$ 54,275.00
TA 8100-TUV: Institutional Strengthening of the Ministry of Finance and Economic Development (supplementary)
Technical Assistance Special Fund US$ 600,000.00
TA 8100-TUV: Institutional Strengthening of the Ministry of Finance and Economic Development
Government of Australia US$ 217,000.00
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Knowledge solutions
Partnerships
Private sector development
Sector / Subsector

Public sector management - Economic affairs management - Reforms of state owned enterprises

Gender Equity and Mainstreaming No gender elements
Description
Project Rationale and Linkage to Country/Regional Strategy
Impact

Project Outcome

Description of Outcome
Progress Toward Outcome Good progress have been made. The TA assisted all of Government's ministries complete their corporate plans and is continuing with capacity building of PERMU and the PEs through training and workshops.
Implementation Progress
Description of Project Outputs
Status of Implementation Progress (Outputs, Activities, and Issues)

2016 Progress:

TA is likely to be extended for 6-12 months to further assist the Government's Central Procurement Unit and Public Enterprises in capacity building and reform.

Following Government's decision to privatize the Vaiaku Lagi Hotel, two proper bids have been received and is undergoing assessment.

MYOB support has shown substantial improvement of public enterprises on the understanding of the system.

Assistance to Public Works Department (PWD) is progressing with a summary of Pacific Islands building codes, a review/commentary on the draft Tuvalu Building Act and review of PWD Technical Specification.

Geographical Location

Summary of Environmental and Social Aspects

Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design

Two outputs are expected from the TA:

(i) Human resource reform in PDB

The TA will review the findings of the Diagnostic Analysis to determine if the Government has taken any steps to reduce or eliminate the performance gaps identified in the final report. Building upon this review, the TA will develop an appropriate institutional operating strategy for MFED that will amongst other things: (i) establish achievable and measurable key performance targets and outputs with appropriate indicators; (ii) ensure there is proportionality between expected results and available resources and; (iii) clarify the expectations of clients.

(ii) Improve planning and guidance and oversight of PE

The TA will also review the implementation of the PE Act to identify areas that requires strengthening. Based on this review, the TA will develop a capacity building strategy to build PERMU's understanding of their new roles under the PE Act. In developing the strategy, the TA will consider (i) community service obligations (CSO) calculations and negotiations; (ii) financial reporting requirements; and; (iv) corporate planning.

During Project Implementation

The TA will be implemented over a 12 month period, and will finance 9.5 person-months of intermittent international consulting and 5 person-months of national consulting. The consultants will be selected and engaged on an individual basis. The consultants will be engaged according to ADB Guidelines on the Use of Consultants (2010, as amended from time to time). The proceeds of the TA will be disbursed in accordance with the TA Disbursement handbook dated May 2010, as amended from time to time.

The team leader will produce a concise inception report outlining the work program and milestones for the duration of the TA, and a final report summarizing the achievements, issues, lessons learned, and next steps. Throughout the TA, the team leader will submit (by e-mail) brief monthly progress reports summarizing TA activities, progress, issues, and constraints. Team members will produce inputs (reports) on their respective activities for the team leader's progress and final reports. The team leader's final report will be submitted in draft form at least 5 weeks prior to the end of the assignment, and the final report within 2 weeks of receipt of comments by the government and ADB.

Additional finance approved on 10 July 2014 will also fund a Legal Specialist, MYOB Specialist and Sales Broker as per request by Government.

Business Opportunities

Consulting Services

The MFED will be the executing agency, and will appoint a TA focal point who will oversee the activities of, and maintain information exchange with, the consultant team. The consultants will, with the TA focal point, also liaise with development partners to promote coordination and complementarity in program and/or project activities. To promote sustainability and broad-based commitment to the direction of reforms and guide TA implementation, the TA will make use of the steering committee formed under ADB's TA on Capacity Development for Public Financial Management comprising officials from the MFED, line ministries, and representatives from nongovernment organizations and the private sector and chaired by the secretary of finance.

The TA will be implemented over a 12-month period from 1 August 2012 to 30 July 2013 and will finance 12.5 person-months of intermittent international consulting services and 5 person-months of national consulting services. The international consultant's team will comprise (i) a team leader and strategic planning and human resource management specialist (international, 6 person-months); (ii) a public enterprise specialist (international, 3.5 person-months); and (iii) a procurement specialist (international, 3 person-months). These specialists will be joined by a local project facilitation specialist (national, 5 person-months intermittent). The consultants will be selected and engaged on an individual basis and according to ADB Guidelines on the Use of Consultants (2010, as amended from time to time). The proceeds of the TA will be disbursed in accordance with the Technical Assistance Disbursement Handbook (2010, as amended from time to time).

The team leader will produce a concise inception report outlining the work program and milestones for the duration of the TA, and a final report summarizing the achievements, issues, lessons learned, and next steps. Throughout the TA, the team leader will submit (by email) brief monthly progress reports summarizing TA activities, progress, issues, and constraints. Team members will produce reports on their respective activities for the team leader's progress and final reports. The team leader's final report will be submitted in draft form at least 5 weeks prior to the end of the assignment, and the final report within 2 weeks of receipt of comments by the government and ADB.

Progress of the TA will be monitored using intended outcomes and outputs described in the design and monitoring framework. ADB will assist the government in sharing all reports with other development partners. These will be disseminated through meetings, radio interviews, and the ADB website.

Procurement The TA consultants will review existing government rules and practices for procurement of goods, works, and services by the public sector and build into the PTB Regulations (2008 revised edition) a set of procedures for this. The set of procedures should (i) ensure that open competitive procurement is the default method of procurement, but define clearly the situations in which other methods may be used and how this is to be justified; (ii) provide for public access to all government procurement plans, bidding opportunities, and contract awards; and (iii) provide for an independent administrative procurement review process for handling complaints by participants prior to contract signing and ensuring that those making procurement decisions are accountable for them. The consultants will also identify the merits of various options, including the engagement of an independent third party to manage government procurement and having a central procurement unit for a small administration such as Tuvalu.

Responsible Staff

Responsible ADB Officer Malie Lototele
Responsible ADB Department Pacific Department
Responsible ADB Division Pacific Subregional Office in Suva, Fiji
Executing Agencies
Ministry of Finance and Economic Development
Private Bag
Funafuti
Tuvalu

Timetable

Concept Clearance 11 Apr 2012
Fact Finding 12 Apr 2012 to 17 Apr 2012
MRM -
Approval -
Last Review Mission -
Last PDS Update 30 Mar 2016

TA 8100-TUV

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
29 Jun 2012 14 Jul 2012 14 Jul 2012 30 Jul 2013 31 Dec 2017 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
990,000.00 428,091.00 0.00 0.00 0.00 0.00 1,418,091.00 29 Jun 2012 852,870.00

Safeguard Documents See also: Safeguards

Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

None currently available.

Evaluation Documents See also: Independent Evaluation

None currently available.

Related Publications

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