Kyrgyz Republic: Implementing the e-Procurement System

Sovereign Project | 46397-001 Status: Active

Summary

Latest Project Documents

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Procurement Documents

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Project Name Implementing the e-Procurement System
Project Number 46397-001
Country Kyrgyz Republic
Project Status Active
Project Type / Modality of Assistance Technical Assistance
Source of Funding / Amount
TA 8297-KGZ: Implementing the e-Procurement System
Technical Assistance Special Fund US$ 1.00 million
Strategic Agendas Inclusive economic growth
Drivers of Change Governance and capacity development
Sector / Subsector

Information and communication technology - ICT industries and ICT-enabled services

Public sector management - Public expenditure and fiscal management

Gender Equity and Mainstreaming
Description
Project Rationale and Linkage to Country/Regional Strategy
Impact

Project Outcome

Description of Outcome
Progress Toward Outcome The progress towards outcome indicators is moderate. It is expected that the average number of bidders will increase by 50% by the end of 2015 from 4-5 bidders per tender in 2012. The average number of bidders as per system generated reports in March 2016 is around the baseline values of 2012. The average number of bidders reported by the system for 2015 is accurate and now government needs to take specific measures to attract more participation from suppliers in 2016. The time taken for an average procurement transaction has reduced from 32.2 days in 2012 to 27 days in 2015.
Implementation Progress
Description of Project Outputs
Status of Implementation Progress (Outputs, Activities, and Issues)

Output 1: All procurements (including single-source) are processed through the unified e-tendering platform of the Kyrgyz Republic (https://zakupki.gov.kg) since 16 May 2015. The (i) registration and (ii) e-tendering modules have been used extensively in the last 8 months. The number of tenders published in the system by February 2016 was 22,931 a significant growth as compared to 2,057 tenders published in May 2015. A total 8,223 suppliers and 2,194 procuring agencies have registered in the system as of February 2016. The estimated value of the published tenders is KGS76 billion.

Output2: A total of 2,162 procurement entities and 1,387 suppliers have been trained across the country. The mission acknowledges the support extended by the Multi-Donor Trust Fund (MDTF) in delivering these. The training of suppliers and government officials by the e-Procurement project was discontinued since August 2015. The Training Centre developed a certificate course on public procurement for purchasing officials wherein e-Procurement is included as a subject in it. Besides, the World Bank has mobilized a firm to develop interactive training modules on e-Procurement for both purchasing officials and suppliers. This online training module will be deployed in the training server of the e-Procurement project.

Three key local consultants were sent to Seoul, South Korea for a study tour on Korean e-Procurement system. During a three-day visit a team met with the management and technical staff of Korean Public Procurement Service and had direct exposure to particular aspects of the system, such as digital signature, e-Shopping mall application, framework agreement etc. The study-tour was helpful in refining certain portal features.

Output 3: A Public Relation (PR) and advertisement specialist was engaged under the project to work on the public awareness campaign. This specialist has prepared the audio and video clips and posters required. Full array of video, audio, and print materials are submitted to PPD in March 2016. An international conference on the Kyrgyz e-Procurement system was help in Bishkek in March 2016 and gathered 92 participants from all over the country and some neighboring countries.

Geographical Location

Summary of Environmental and Social Aspects

Environmental Aspects
Involuntary Resettlement
Indigenous Peoples
Stakeholder Communication, Participation, and Consultation
During Project Design The government announced implementation of e-GP as one of the key policy initiatives in its 100 day program in January 2012. At the first stakeholder consultation meeting chaired by Vice Prime Minister on 13th February 2012, the government officially launched the implementation of e-GP and sought the assistance and cooperation of concerned agencies and donors to support this initiative. The MOF, the state regulatory agency in charge of public procurement policy and reforms is given the mandate to: a) coordinate all activities associated with implementation; and b) form a working group to advise on implementation of e-GP system. The consultant engaged by the ADB has closely interacted with key procuring entities, budget, procurement and software development teams of MOF, and supplier representative for development of strategy and roadmap for the implementation of e-GP. The draft strategy and the e-GP concept were shared with the working group and interested donors. Based on these consultations, the government finalized the Public Procurement Development Strategy 2012-2014.
During Project Implementation

A paper-based baseline survey conducted in the beginning of the project was repeated online at the end of TA. The survey has gathered responses from over 1,000 respondents. The analytical report will be made available to public.

The structured consultation mechanisms Technical Council and Coordination Council did not materialize in practice due to higher-than-expected pace of implementation. Yet ADB has fielded six review missions (two per year), which included consultations with all interested parties. ADB also conducted series of local focus groups with end-users and brought their concerns to the attention of implementing team and government, and made changes in the implementation plans accordingly.

Responsible Staff

Responsible ADB Officer Mamatkalil Razaev
Responsible ADB Department Central and West Asia Department
Responsible ADB Division Kyrgyz Resident Mission
Executing Agencies
Ministry of Finance
Public Debt Department Room 500
58 Erkindik Boulevard
Bishkek 720040, Kyrgzy Republic

Timetable

Concept Clearance 15 Oct 2012
Fact Finding 23 Oct 2012 to 25 Oct 2012
MRM -
Approval -
Last Review Mission -
Last PDS Update 30 Mar 2016

TA 8297-KGZ

Milestones
Approval Signing Date Effectivity Date Closing
Original Revised Actual
11 Dec 2012 11 Jan 2013 11 Jan 2013 31 Dec 2015 31 May 2016 -
Financing Plan/TA Utilization Cumulative Disbursements
ADB Cofinancing Counterpart Total Date Amount
Gov Beneficiaries Project Sponsor Others
1,000,000.00 0.00 300,000.00 0.00 0.00 0.00 1,300,000.00 11 Dec 2012 894,539.38
Title Document Type Document Date
Implementing the e-Procurement System Technical Assistance Reports Dec 2012

Safeguard Documents See also: Safeguards

Safeguard documents provided at the time of project/facility approval may also be found in the list of linked documents provided with the Report and Recommendation of the President.

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Evaluation Documents See also: Independent Evaluation

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Related Publications

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