Public Consultation Process

The Asian Development Bank (ADB) is committed to a participatory and transparent consultation process for the review of its accountability mechanism (AM) policy. ADB carried out intensive and extensive consultations from mid-2010 to late 2011.The consultation process involved a wide range of stakeholders, including government officials, nongovernment organizations, project-affected people, project beneficiaries, the private sector, development partners,and the public at large.

The goal of the consultations was to give all interested stakeholders the opportunity to help improve the effectiveness of the AM and thereby improve ADB's development outcomes.

The review mission paid special attention to meet with and hear the views of project-affected people and project beneficiaries. To learn from similar mechanisms, the review mission met with the people working on the AMs of other development partners, i.e. Inspection Panel of the World Bank, Office of the Compliance Advisor/Ombudsman of International Finance Corporation and Multilateral Investment Guarantee Agency, Office of Accountability of the Overseas Private Investment Corporation, and Independent Consultation and Investigation Mechanism of the Inter-American Development Bank in Washington, D.C.

A dedicated AM review website was established which hosted various reports and information on the consultation process and results of the review, including public consultations schedule and invitations. All the draft policy papers were released to the public on the same day that they were circulated to the ADB Board of Directors.

The public consultations have five phases.

Phase 1 Public invited to comment on 2003 Accountability Mechanism Policy (web-based, 12 weeks)
ADB invited stakeholders to comment on the 2003 AM policy. Phase 1 lasted for 12 weeks from June to September 2010. Comments received were considered in the preparation of the first draft revised policy.
Phase 2 – In-country and interim consultations

ADB held in-country consultations in six developing and developed member countries: Germany, Indonesia, Japan, the Philippines, Sri Lanka, and the United States. The consultations involved a wide range of interested stakeholders, including government officials, nongovernment organizations, project-affected people, project beneficiaries, the private sector, development partners, and the public at large. ADB also consulted with internal stakeholders, including its Board of Directors, Management, and staff.

There were three major types of activities during the in-country consultations.

  • Visiting project sites. To learn the views and experiences of project affected people and project beneficiaries about the accountability mechanism process. The projects should represent different cases, including projects that were reviewed by the Office of the Special Project Facilitator (OSPF), reviewed by the Compliance Review Panel, and OSPF ineligible cases dealt with by operations departments. The consultation focused on projects that have been completed or are at the final stage of the AM review process because affected people of such projects will have more experience of the mechanism. Furthermore, visiting a project with a new and ongoing complaint case may also potentially interfere with the review process.
  • Multiple stakeholder consultation. To learn the views from a broad range of stakeholders and the public at large.
  • Individual meetings. To follow up on the multiple stakeholder consultations and to have other necessary meetings.

In-country consultation meetings were conducted in both English and relevant country languages using interpretation services.

Phase 3 – Public invited to comment on the First Consultation Paper (web-based, 8 weeks)
Feedback collected during phases 1 and 2 were considered in preparing the draft revised policy. The draft revised policy was posted on the ADB website for 8 weeks from 4 February to 1 April 2011. Comments received helped to fine-tune the revised policy
Phase 4 – Public invited to comment on First Working Paper (web-based, 6 weeks)
In response to some stakeholders' request, the review process added two more rounds of web-based consultations. The public was invited to comment on the working paper (W-paper) and the second consultation paper. ADB invited public comments on the W-paper of the proposed revised ADB's Accountability Mechanism Policy. The W-paper was posted on the ADB web site for 6 weeks from 29 April to 1 June 2011. The preparation of the W-paper reflected lessons learned by ADB and drew on the experiences of similar mechanisms.
Phase 5 – Public invited to comment on a Second Consultation Paper (web-based, 4 weeks)
A second consultation paper was posted on the ADB website for 4 weeks for public comment from 20 July to 22 August 2011.

Schedule, Duration and Locations of Public Consultations

In-country and Regional Consultation Schedule
No. Locations Date
1 Colombo, Sri Lanka 30 September – 1 October 2010
2 Tokyo, Japan 28–29 October 2010
3 Washington, D.C., USA 2–4 November 2010
4 Washington, D.C., USA – Video Conference with Canadian Stakeholders 3 November 2010
5 Frankfurt, Germany 8–9 November 2010
6 Jakarta, Indonesia 11–13 November 2010
7 Manila, Philippines 15–16 November 2010

Web-based Public Consultations and Communications
No. Reports Duration
1 2003 ADB Accountability Mechanism Policy June to September 2010 (12 weeks)
2 First Consultation Paper 4 February - 1 April 2011 (8 weeks)
3 First Working Paper 29 April -1 June 2011 (5 weeks)
4 Second Consultation Paper 20 July - 22 August 2011 (5 weeks)
5 Second Working Paper Released to the public for information on the same time as it was circulated to the Board: 22 September 2011
6 Draft Policy Paper (R-paper) Released to the public for information on the same time as it was circulated to the Board: 27 January 2012