fbpx Operations Coordination Officer | Asian Development Bank

Operations Coordination Officer

IMPORTANT INFORMATION

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB. 1 Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.

This vacancy is a local staff position. It is open only to nationals and residents of India.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB's mission is to reduce poverty and promote sustainable economic growth in the region. ADB's main instruments for helping its developing member countries are policy dialogue, loans, equity investments, guarantees, grants, and technical assistance.

ADB only hires nationals of its 68 member countries.

The position is assigned in the India Resident Mission (INRM) within the South Asia Department (SARD). INRM assists in the project implementation of the loans and technical assistance (TA) projects and supports the ADB HQ in processing new loans in India. INRM is responsible for policy dialogue, country reporting, country strategy and program formulation, regional cooperation, portfolio management, project administration, economic and sector work, financial and administrative activities, coordination of ADB's activities with the government, donors, nongovernment organizations, academic institutions, private sector, and other members of civil society, and external relations and information dissemination

To view ADB Organizational Chart, please click here.

Job Purpose

The operations coordination officer will undertake strategic, operational and administrative tasks in support of INRM front office. The position provides all support required by front officers (Country Director [CD] and Deputy Country Director [DCD]) pertaining to but not limited to coordination on institutional issues with respect to work programming; streamlining of business processes and administrative support systems and procedures for the efficient management of the front office; enhancing internal communications and knowledge sharing as well as planning and monitoring utilization of the department's human and financial resources. The incumbent will report to the CD with close guidance of DCD.

Responsibilities

  • Assist in strengthening INRM country operations management systems in terms of strategy formulation/updates, pipeline building, project processing, portfolio management, capacity building, and management of personnel, finance, and administration;
  • Liaises with and supports HQ, Government agencies, development partners, private sector partners, and other stakeholders to facilitate high level missions for programming, project processing, and administration of ADB loans and TAs (both public and private sectors);
  • Supports quality assurance of ADB documents prepared by INRM and communications with the government and other stakeholders at the INRM front office;
  • Maintains up-to-date knowledge base of future Government investment plans and approval processes organizational structure and policies relevant to the assigned sectors, and manage up-to-date information medium term project pipelines and 3-year business plan;
  • Helps organize, contributes to (e.g., preparation of presentation materials), supports, and participates in meetings, conferences, seminars, and workshops, as well as key missions including country programming, tripartite portfolio review, and state level consultations.
  • Monitors and controls annual forecasts of contract awards and disbursement, identifying factors responsible for shortfalls, and expediting achievements of target levels;
  • Monitors the implementation of ADB-financed projects and TAs delegated to INRM to ensure timely and effective implementation of agreed actions. Prepares project performance reports.
  • Reviews internal procurement papers, internal papers and correspondences for extension of loan closing dates and reallocation of loan proceeds, and other portfolio documents;
  • Assist in managing the project completion reports (PCRs) and TA completion reports of the delegated projects, by (i) closely reviewing and advising on the contents of the draft PCRs and their compliance with the requisite standards, and (ii) helping establish archives of project impacts and lessons and PCR quality standards;
  • Supports close cooperation with other development partners and facilitate consultation with them, especially in respect to sector partnerships, as and when required.
  • Performs any other duties, as needed, to help meet collective organizational goals of ADB.

Qualifications

Relevant Experience & Requirements

  • Bachelor's degree preferably in Business Administration, Accounting, Finance, Operations Management or relevant fields. Alternatively, university degree in related fields combined with additional relevant professional experience can be considered.
  • At least 6 years of relevant professional experience in the relevant area; and at least 4 years of supervisory experience.
  • Familiarity with accepted best practices of procurement and disbursement processes
  • Sound knowledge of Indian government's administrative systems and procedures, particularly public procurement systems
  • Ability to research, analyze and check data from external and internal sources, reconcile or explain inconsistencies and perform statistical calculations.
  • Strong conceptual skills and ability to identify issues and appropriate actions at the field office level
  • Strong planning and organizing skills to handle many tasks with deadlines
  • Able to liaise and work effectively with government officials within own work location
  • Effective report-writing and communication skills in English
  • Familiarity with local languages and institutions.
  • Ability to manage priorities and workload within general schedule of work, instructions and standardized practices
  • Please refer to the link for ADB Competency Framework for National Staff Levels 1 - 2.

General Considerations

The selected candidate is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.