fbpx Associate IT Officer (Finance and Budget) | Asian Development Bank

Associate IT Officer (Finance and Budget)

IMPORTANT INSTRUCTION:

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1 Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB's mission is to reduce poverty and promote sustainable economic growth in the region. ADB's main instruments for helping its developing member countries are policy dialogue, loans, equity investments, guarantees, grants, and technical assistance.

ADB only hires nationals of its 68 member countries.

The position is assigned in the Administration and Customer Support Unit (OIOD-AC) within the Office of Information Systems and Technology (OIST). OIST enables ADB's IT transformational projects and operations required for the Bank's activities and knowledge exchange. The office delivers IT services and solutions, provides tools and knowledge platforms, and supports ADB's endeavors to leverage the optimal use of information and communication technology in developing member countries.

The Administration and Customer Support Unit provides key administrative functions needed to support the operations and plans of OIST. The unit ensures a quality service to ADB by providing a single and customer-service oriented point of contact responsible for technology problems, service requests, and overall management of customer experience in OIST.

To view ADB Organizational Chart, please click here.

Job Purpose

The Associate IT Officer (Finance and Budget) is responsible for providing operational and analytical support on Financial Management matters in OIST, including budget, procurement, and contract monitoring. Main responsibilities cover the preparation and monitoring of the expenditure of IT budgets (capital, administrative/operational, special capital), ensuring that funds are expended according to approved budget. The incumbent will report to designated International Staff.

Responsibilities

  • Monitors OIST's budgets and ensures its effective and efficient use and that funds are expended according to approved budget by conducting periodic reviews and analysis of budget utilization.

  • Prepares forecast and monitors actual spend for IT cost centers, in line with approved budget and business cases and following proper accounting practices.

  • Prepares and monitors short-term and long-term investment strategies for OIST. Assists in IT financial benchmarking analysis, as necessary.

  • Assists in developing an appropriate cost allocation model (e.g., chargeback scheme) and computes cost of IT services.

  • Reviews business cases and participate in discussions of the Investment Working Group to ensure viability of information related to financial estimates.

  • Identifies trends and variations, identifies/resolves issues and discusses them with the concerned/relevant staff, project team, working groups.

  • Assists and provides inputs in the preparation of the annual procurement plan.

  • Develops dashboards for all IT financial information and budget related activities.

  • Performs other functions that may be required from time to time.

Qualifications

Relevant Experience & Requirements

  • Bachelor's degree in Accounting, Management, IT, or any related field.

  • At least 6 years of relevant professional experience; with accounting experience.

  • Solid analytical proficiency and sound numerical ability.

  • Knowledge of multilateral organizations' policies, guidelines, and procedures in budget control and in processing of payments and accruals.

  • Understanding of IT infrastructure hardware and software, principles of networking, familiarity with servers, application systems and organizational structure.

  • Excellent written and verbal communication skills in English is required

  • Please refer to the link for the ADB Competency Framework for NS1.

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.