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Operations Assistant

IMPORTANT INFORMATION

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB. 1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date.

Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

This vacancy is a local staff position. It is open only to nationals and residents of Nepal.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned to Nepal Resident Mission (NRM), South Asia Regional Department (SARD) to coordinate specific administrative and financial managements requirements to the Nepal Resident Mission (NRM).

To view ADB Organizational Chart, please click here.

Job Purpose

To perform secretarial and clerical duties for Nepal Resident Mission (NRM), including organizing and maintaining records, contacting with the public, preparing correspondence and reports, assisting in visiting ADB missions and other appropriate functions as required. The incumbent will report to a designated International Staff (IS) and senior National Staff.

Responsibilities

a. Mail / Written Communication / Follow-up

  • Ensures that all correspondence and documents are correctly typed, copied or printed out and submitted on time in compliance with ADB standard;
  • Ensures that all incoming faxes and mails are logged, properly distributed and brought to the attention of concerned staff, and that outgoing mails/faxes are delivered and dispatched on time.

b. Oran Communication / Internal and External Contacts

  • Provides efficient reception services such as screening incoming telephone calls, taking accurate messages, dealing with queries from internal/external calls and ensures that these are referred in a timely manner to concerned staff.

c. General / Office Administration and Logistics

  • Ensures that office filing system and records are properly maintained and updated in accordance with existing framework for easy retrieval;
  • Assists in retrieving files and documents for preparation of reports;
  • Ensures that publication articles selected by NRM officers are properly copied and disseminated to concerned staff;
  • Undertakes photocopying and printing tasks;

  • Provides logistical assistance to ADB missions;
  • Assists in logistic and administrative arrangements related to setting up workshops, seminars and conferences organized by the NRM/HQ;
  • Performs other duties as required and reflected in the incumbent's workplan.

Qualifications

Relevant Experience & Requirements

  • Bachelor's degree in Business Administration or Accounting or Commerce or any other fields;
  • At least 5 years of relevant work experience; related experience in international agencies will be preferred;
  • Demonstrated knowledge and understanding of ADB operational processes and procedures;
  • Proficiency in operating microcomputers and using ADB software packages, for performing word processing, spreadsheets, graphics and database applications;
  • Able to liaise and work effectively with staff within own work location and throughout ADB;
  • Able to work collaboratively with teams as a constructive team member;
  • Ability to establish and maintain productive contacts with appropriate officials of host government, donor agencies and executing agencies and others;
  • Good interpersonal and communication skills are desirable;
  • Ability to work with individuals from different cultural/national backgrounds;
  • Very good oral and writing English communication skills;
  • For other competencies, relevant to the position, please refer to the link for ADB Competency Framework for Administrative Staff Levels 7.

General Considerations

The selected candidate is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.

This vacancy is a local staff position. It is open only to nationals and residents of Nepal.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.