Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Sri Lanka Resident Mission (SLRM) within the South Asia Department.
To view ADB Organizational Chart, please click here.
Manage the project administration unit (PAU) of the Sri Lanka Resident Mission (SLRM). Lead the planning and monitor the implementation of periodic reviews of the status and progress of loans, technical assistance projects (TAs), and other non-lending products and services. Ensure timely identification and execution of corrective actions to address procurement, implementation, and safeguard-related problems and improve portfolio performance in general, contributing to ADB's goal of reducing poverty. Leverage on extensive experience and specialized knowledge in portfolio management to enhance country programming efforts and continuously improving project processing, procurement, safeguard, and administrative practices through the utilization of RM collective experience and portfolio management knowledge, within a framework of broad policies, principles, and goals. The incumbent will report to CD, SLRM and may supervise national and administrative staff.
- Lead the preparation and updating of the portfolio projections, plans, and annual targets, e.g., contract awards, disbursements, Project Completion Reports (PCRs)/TA Completion Reports (TCRs) and monitor achievements against targets.
- Oversee scheduling and organization for the regular Portfolio Review Meetings (PRMs) and related capacity development program. Lead the process of country level portfolio improvements and capacity development in coordination with key government institutions to address portfolio performance and management.
- Support the Country Director for high-level portfolio discussions and lead the PAU team in achieving key results areas (KRAs) related to portfolio management (i.e. contract awards, disbursements, missions, completion reports, outputs, zero TA zombie, etc.).
- Lead the PAU team in organizing and conducting the PRMs, sector level review meetings, and slow-moving projects review meetings, and other internal portfolio review meetings.
- Monitor the portfolio of ongoing loans, grants and TAs, including the progress of implementation and achievement of intended outputs/goals/development objectives, and status of compliance with covenants.
- Endorse review missions' back-to-office reports (BTORs), outgoing communications, and documents related to portfolio management and ensure the quality and consistency with Project Administration Instructions (PAIs), and other relevant guidelines, instructions and policies.
- Provide guidance and advice for the identification and implementation of action items needed to resolve implementation issues and problems, including safeguard-related issues.
- Engage in dialogue with the client on how to continuously improve the portfolio monitoring system by introducing new tools to enable early detection of potential portfolio problems
- Lead the regular assessment of procurement-related laws, policies, and guidelines in Sri Lanka, and guide the development of procurement strategy and plans for ADB-funded projects.
- Together with SLRM Procurement Officer(s) and PPFD staff, provide oversight and quality control, and endorse for approval by Country Director or for submission to Procurement Committee the review of the executing agencies' bid evaluation reports, and proposal for awards.
- Review draft bidding documents for procurement and draft request for proposals (RFP) documents for recruitment of consultants and endorse for approval
- Provide advice to sector staff in solving critical procurement issues
- Lead and supervise the implementation of the activity of SLRM's Capacity Development program in planning, arranging, organizing and conducting various capacity development programs for the executing agencies staff
- Continuously reviewing the course contents in view of improving the quality and relevance of the training programs
- Lead the preparation of annual capacity building plan and report.
- Lead in providing advice on ADB policies, guidelines, practices on project administration with internal and external stakeholders.
- Lead in the continuous review and improvement of project administration policies and practices.
- Ensure that the RM's collective experience and knowledge gained in portfolio management are maintained by documenting all issues and solutions.
- Facilitate knowledge sharing among the client executing agencies through presentation of success stories during PRMs, cross visits among executing agencies, documentation of best practices and disseminating them in the annual reports or publish online.
- Supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.
Relevant Experience & Requirements
- Master's degree in Engineering or other related specialized fields.
- At least 10 years' relevant experience in project processing, procurement, and administration.
- Procurement accreditation, such as ADB's procurement accreditation skills scheme (PASS), will be an advantage.
- Experience in applying expertise in an international setting within any sector relevant to Sri Lanka operations.
- Experience in working in a developing nation.
- A sound understanding of policies (including safeguard policies), procedures and practices as applied in project administration.
- Ability to liaise and negotiate effectively with executing agencies, senior government officials, other project stakeholders (including community representatives and NGOs), staff, and other international organizations, in implementing loan and TA projects and undertaking policy dialogue.
- Significant expertise within a specific area of ADB's operations (sector or thematic), or breadth across multiple areas with in-depth knowledge within one area.
- Credible expert in field of expertise with recognized ability to lead projects and to share relevant knowledge to benefit the broader ADB community, in a way which may further enhance ADB's ability to:
- Recommend effective solutions to address Sri Lanka specific sector or thematic needs, based on wide range of experience and proven best practices
- Successfully structure and implement loan and technical assistance projects in a more cost-effective manner
- Manage risks more effectively by understanding Sri Lanka, their environment (including the political, social and technical aspects), development priorities and sector / thematic issues
- Please refer to the link for ADB Competency Framework for International Staff Level 5
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.