fbpx Global Real Estate and Property Coordinator | Asian Development Bank

Global Real Estate and Property Coordinator

IMPORTANT INFORMATION:

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1 Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle.

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Office of the Principal Director (OAOD), within the Office of Administrative Offices (OAS).

OAS manages the building, facilities and delivers over 70 diverse services essential for ADB's operation. It provides administrative support to ADB Management and staff and delivers quality products and services at an affordable cost. The office is headed by the Principal Director (PD) and supported by Division Directors who manage the respective business units.

OAOD comprises teams responsible for planning and preparing the department work program, budget, human resource management, IT and internal communications, and the field office support which includes global real estate and property management for the country offices (also referred as field offices).

To view ADB Organizational Chart, please click here.

Position title upon appointment is Field Office Facilities Planning and Management Coordinator.

Job Purpose

The Global Real Estate and Property Coordinator will provide technical and administrative support to ADB's country offices in real estate and property planning and implementation of planned facilities improvement, expansion and/or relocation projects funded under capital expenditure budget for selected field offices (FOs). The incumbent will report to the designated International Staff.

Responsibilities

  • Assists in providing technical guidance to FOs in planning, designing, contracting, construction management, maintenance and general facilities management.
  • Drafts assessment report of FO facilities management issues based on standardized procedure and reporting format.
  • Drafts cost estimates and schedules; requirements for consultants and contractors; standards and specifications for building expansion and alteration projects; coordinates and oversees the implementation of planned building expansion and alteration projects in the areas of space planning, building visual and inspection, planning procurement requests, budget control, and monitors the activities of project team members (consultants/ contractors).
  • Contributes to the development of procedure manual including specifications, guidelines, standard operating procedures, templates and documents to standardize real estate and property planning and implementation.
  • Provides preliminary analysis to the space programming and planning of all FOs relative to their approved budget and approved staff positions in consultation with BPBM and BPOD-UIC.
  • Assists in updating the database of information related to the global real estate for all FOs and coordinates the collection of statistical information to produce various management-related reports on regular or ad hoc basis.
  • Assists in monitoring and evaluating leases of FOs and drafts recommendations necessary options to regional departments.
  • Contributes in preparing standard procurement documents for both technical and construction services and assists in the procurement process.
  • Coordinates with other divisions of OAS as required.
  • Performs other duties as may be assigned and reflected in the incumbent's work plan.

Qualifications

Relevant Experience & Requirements

  • Bachelor's degree in Architecture, Business/Commerce, Engineering preferred.
  • At least 5 years of relevant professional experience in work planning, project design, construction and budget management.
  • Excellent written and verbal communication skills in English is required.
  • Sound working knowledge on project management/coordination, process documentation, process analysis, and process auditing.
  • Good interpersonal skills and ability to liaise effectively with all types of internal and external clients.
  • Sound knowledge and experience on computer applications, including CAD.
  • Strong coordination, diplomatic, and supervisory skills
  • Able to work collaboratively with teams as a constructive team member.
  • Please refer to the link for ADB Competency Framework for Administrative Staff, Level 6-7

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.