Procurement Specialist/Senior Procurement Specialist (2 positions)

Job Vacancy | Thursday, January 7, 2021

IMPORTANT INFORMATION:

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle


Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.

Multiple Positions Posting:

1) Multiple positions at various levels may be filled from this vacancy notice.

2) Actual position title and level will be based on the candidate’s qualifications, experience and job scope that will be assigned to the selected candidates.

3) Location - Initial appointment to ADB Headquarters, Manila, Philippines. Some positions may be outposted in a Field Office.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Procurement Division 1 or 2 (PFP1 / PFP2) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD responsibilities include project related financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management, and project performance management.

To view ADB Organizational Chart, please click here.Job Purpose

The Procurement Specialist/Senior Procurement Specialist is expected to complete a variety of tasks, covering all or a combination of the following functions: (i) provide assistance, technical guidance and capacity development to ensure compliance with ADB’s procurement (goods, works, and consulting services) policies and procedures; (ii) support improvements in the implementation performance of ADB portfolio of loans, grants, and technical assistance (TA) including procurement under Public Private Partnership (PPP); (iii) advise on the use of the International Federation of Consulting Engineers (FIDIC) suite of contracts, performance-based contracting, and design-build-operate type arrangements; and (iv) assist in the establishment, harmonization and improvement of procurement policies and procedures, consistent with effective project management for ADB projects. Work with sector divisions to provide procurement advice in any of the following areas: energy, transport, water and urban development.

The incumbent will report to Director, PFP1/PFP2 and may supervise one or more National and Administrative staff.

Responsibilities

• Undertake country/sector and agency procurement risk assessments as part of the country partnership strategy process.
• Advise on project design and procurement approach at project concept stage.
• Advise on preparation of terms of reference for procurement consultants under Transaction Technical Assistance (TRTA) and recruitment of TRTA consultants.
• Participate as a member of project processing teams, take responsibility for the preparation of strategic procurement plan report at project processing stage; endorse procurement plans; and prepare procurement components of Report and Recommendation to the President (RRP) and Program/Project Administration Manual (PAM), and Project Readiness Facility (if applicable).
• Provide training to executing agencies on the methodology for conducting strategic procurement planning and the roles and responsibilities of government counterparts.
• Advise on any procurement-related matters, including but not limited to: (i) guidance to project teams on review of bidding documents and bid evaluation reports prepared by executing agencies, and revised procurement packaging during project implementation; (ii) assessing and monitoring project procurement readiness; and (iii) supporting resolution of contract management issues.
• In coordination with PFP1/2 regional head and PFP1/2 country focal points, provide timely and effective advice on issues of joint procurement responsibilities.
• Proactively participate in departmental, divisional and RM meetings, including portfolio review meetings, project review missions, and loan/grant negotiations, and provide feedback to PFP1/2 regional head or Director PFP1/2, as appropriate on country- or portfolio-specific issues.
• Proactively support and participate in coordination meetings with other donors to review the national public procurement systems.
• Promote and ensure that the assigned division/RM complies with its obligations to input transactions in Procurement Review System (PRS).
• Assist RD staff in the preparation of electronic procurement approval form (ePAFs) to the required standards, in consultation with the Secretary of the Procurement Committee and PFP1/2 Director, as necessary.
• Monitor and report on all high value procurement transactions in the assigned portfolio.
• Proactively participate in procurement discussions in concerned departments, sector divisions or field offices, as required.
• Promote and support procurement capacity development for staff from sector divisions or field offices, including national procurement officers and staff from executing agencies.
• Promote and support Procurement Accreditation Skills Scheme (PASS) accreditation for staff from sector divisions or field offices.
• Ensure that their own PASS accreditation remains current.
• Follow up on sector specific and/or country specific procurement issues to ensure effective teamwork between concerned departments, sector divisions or field offices and PFP1/2.
• Prepare and deliver Business Opportunities Seminars to the required standards.
• Undertake other tasks as assigned by Director, PFP1/2.

Qualifications

Relevant Experience & Requirements

• Master's degree, or equivalent, in Business Administration, Economics, Engineering, Public Procurement, Public Policy, or other related fields. University degree in Business Administration, Economics, Engineering, Public Procurement, Public Policy, or other related fields combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree
• For internal applicants - Procurement Accreditation Skills Scheme (PASS) accreditation preferred (non-accredited applicants may be considered though will be required to complete accreditation within one year of appointment)
• Minimum of 8 years of relevant experience in procurement, project management or other related area
• Work experience in infrastructure (transport, energy, water sectors) projects is an advantage
• International experience working in several countries
• Familiarity with multilateral development bank’s (MDBs) current procurement and consulting services policies and procedures
• Excellent oral and written communication skills in English
• Familiarity with ADB’s/MDB’s current procurement and consulting services policies and procedures
• Significant expertise within a specific area or breadth across multiple areas with in-depth knowledge within one area
• Credible expert in field of expertise with recognized ability to lead projects and to share relevant knowledge to benefit the broader ADB community.
• Please refer to the link for ADB Competency Framework for International Staff Level 4 and Level 5 .

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.