Principal Procurement Specialist (3 positions)

Job Vacancy | Thursday, January 7, 2021

IMPORTANT INFORMATION:

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle


Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.

Multiple Positions Posting:

1) Multiple positions at various levels may be filled from this vacancy notice.

2) Actual position title and level will be based on the candidate’s qualifications, experience and job scope that will be assigned to the selected candidates.

3) Location - Initial appointment to ADB Headquarters, Manila, Philippines. Some positions may be outposted in a Field Office.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Procurement Division 1/2 (PFP1/2) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD responsibilities include project related financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management and project performance management.

To view ADB Organizational Chart, please click here.

Job Purpose

The Principal Procurement Specialist is expected to complete a variety of tasks, covering all or a combination of the following functions: (i) oversee and provide high-level assistance, technical guidance and capacity building to ensure compliance with ADB’s procurement (goods, works, and consulting services) policies and procedures; (ii) lead in the provision of substantive assistance, technical guidance, and capacity building to ensure compliance with ADB’s procurement and consulting services policies and procedures; (iii) lead in the establishment, harmonization and improvement of these policies and procedures, consistent with effective project management for ADB projects in support of ADB’s goal of reducing poverty; and work within a framework of broad policies, principles and goals, applying a high degree of independence in the selection of work methods.

The incumbent will report to Director, PFP1/PFP2 and may supervise one or more National and Administrative staff.

Responsibilities

• Lead the design, processing, administration, and evaluation of loan and TA projects with emphasis on procurement and project administration; work with multi-disciplinary teams such as PPFD, Regional Departments, and developing member countries (DMCs) in developing, refining and monitoring country, sector and project performance indicators to promote project quality and improve portfolio performance.
• Chair Consultant Selection Committee meetings to shortlist consultants and evaluate their proposals; oversee and negotiate TA contracts with consultants; process and administer TA projects associated with procurement, project administration and country procurement systems; provide technical guidance and advice for developing project processing and administration systems.
• Oversee and review borrowers’ procurement actions and submissions for engaging consultants under ADB loans; provide technical guidance and advice as appropriate in accordance with ADB procurement policies and procedures.
• Formulate procurement policy and procedures, and project administration instructions; coordinate the harmonization of procurement policy with other development agencies.
• Lead projects/assignments involving moderate to high levels of risk with many variables, requiring constant review of deliverables and process, and multi-discipline including those outside of own field of expertise; perform work independently in own field of specialization, equipped with knowledge and experience of multiple disciplines.
• Act as the Secretary of the Procurement Committee (PC), if assigned; act as unit coordinator for a PPFD Regional Department Unit, if assigned.
• Deliver tailored training to ADB and executing agency staff to develop skills in procurement, consulting services and project administration in accordance with ADB policies and guidelines; deliver Business Opportunities Seminars.
• Contribute new or innovative approaches to policy and operational issues.
• Provide leadership and support to reporting staff; supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance; ensure the on-going learning and development of reporting staff; lead in supporting work planning and control over the quality of output for the division; provide guidance to other Procurement Specialists.
• Undertake other tasks as assigned by Director, PFP1/2.

Qualifications

Relevant Experience & Requirements

• Master's Degree, or equivalent, in business administration, accounting, finance, economics, management, or related fields. University degree in business administration, accounting, finance, economics, management, or related fields combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree.
• For internal applicants - Procurement Accreditation Skills Scheme (PASS) accreditation preferred (non-accredited applicants may be considered though will be required to complete accreditation within one year of appointment).
• Minimum of 12 years' relevant experience in procurement, project management or other related area in infrastructure (transport, energy, water sectors) projects, at senior levels (e.g., leading teams)
• Experience in applying expertise in an international setting.
• Excellent written and verbal communication skills in English is required
• Able to perform effectively as a team/unit lead, exercising supervision, coordination, and planning responsibilities over multi-disciplinary team/unit
• Able to mentor team members, providing guidance and advice on delivery of services
• Able to coach team members to develop their capabilities/potential
• Please refer to the link for ADB Competency Framework for International Levels 6.

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.