Senior Portfolio Management Specialist

Job Vacancy | Tuesday, October 12, 2021

IMPORTANT INFORMATION:

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle


Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Mongolia Resident Mission (MNRM) within the East Asia Department (EARD) in ADB. EARD is responsible for providing leadership innovation, lending, project implementation and knowledge sharing for ADB’s sector and thematic work that covers operations in People’s Republic of China and Mongolia. MNRM is responsible for development and implementation of project managed by the resident mission (RM).

To view ADB Organizational Chart, please click here.

Job Purpose

The Senior Portfolio Management Specialist will: (i) ensure optimal performance of ADB’s operational portfolio in Mongolia to achieve ADB’s strategic goals, as defined in Strategy 2030 and the Country Partnership Strategy; (ii) lead the ADB strategy development and effective planning of portfolio implementation, including donor-financed activities; (iii) act as focal point in EARD for portfolio-wide issues in Mongolia; (iv) act as ADB focal point for Government of Mongolia on portfolio-wide issues; (v) support effective project management, both advising on effective processing, and on project administration; (vi) lead processing of selected transport sector projects from MNRM; (vii) ensure effective financial management (FM) in MNRM-managed operations and support EARD-wide FM goals and activities; (viii) share knowledge to build up portfolio/project management capacity among Mongolian counterparts, and within MNRM; (ix) build up an effective portfolio/project management team in MNRM, ensuring close teamwork with Sector Divisions, and other departments and offices; and (x) support Country Director (CD), MNRM as required in resident mission management, including acting as Officer-in-Charge, as needed. The incumbent will report to the CD, MNRM and will supervise National Staff and Administrative Staff.

Responsibilities

Strategy, Policy and Planning

  • Contributes to the development and implementation of the Country Partnership Strategy and Indicative Country Pipeline and Monitoring report including results frameworks and sector plans, and advising on appropriate investment priorities and operational modalities;
  • Contributes to the development of the MNRM work plan, individual work plans, and submissions for the Work Program and Budget Framework and Budget on matters related to portfolio performance;
  • Contributes to the review and development of ADB policies, guidelines, instructions, processes and other related exercises.
  • Leads design, development and processing of selected transport sector projects engagement
  • Participates in EARD led transport sector assessments and in development partner dialogue.

Portfolio Management

  • Leads comprehensive EARD-wide MON portfolio reviews, including annual Country Portfolio reviews, quarterly portfolio reviews, and ongoing reviews as needed, coordinating closely with Sector Divisions, EAOD and other departments and offices, and ensuring close partnership with relevant Government agencies, including Ministry of Finance (MOF), Executing Agencies (EA), General Procurement Agency, Audit Office, at both political and technical levels.
  • Based on portfolio reviews identifies and analyzes causes for shortfalls in performance and proposes and follows-through on practical, time-bound solutions to address implementation problems and improve portfolio performance including policy dialogue with the Government on systemic or procedural matters.
  • Coordinates with multilateral and bilateral development partners (e.g. Japan International Cooperation Agency, World Bank) on common issues related to portfolio administration, including institutional development (e.g. procurement, audit, project implementation); budgetary and financial matters, and on broader issues of development effectiveness.
  • Monitors and supports compliance with the relevant ADB policies, guidelines and project instructions by staff, project management unitss and EAs, raising awareness and building capacity as necessary, and working in close partnership with sector divisions, Procurement, Portfolio and Financial Management Department (PPFD), Office of Anticorruption and Integrity, Office of the Auditor General, Controller’s Department and other departments and offices as required.
  • Ensures optimal use and application of project management and reporting systems (e.g. eOps), including quality assurance of data entry, and timely updates, as required.
  • Liaises closely with donors for projects financed from trust funds (e.g. JFPR, Korea eAsia Fund), providing regular potfolio updates, in coordination with Partner Funds Division.
  • Ensures that MNRM’s annual program for project completion reports (PCRs) and technical assistance completion reports (TCRs) meets the annual target with quality reports.

Project Management

  • Ensures effective administration of projects delegated to MNRM, guiding, advising and mentoring project officers, as necessary, to ensure successful project implementation, ensuring close teamwork with sector divisions;
  • Acts as project team leader for selected delegated projects, especially those with a higher degree of complexity and/or risk;
  • Advises project processing teams from sector divisions on optimal and efficient project processing and administration (e.g. through comments on project documentation, participation in missions);
  • Ensures quality and consistency of reports and outgoing communications related to the MNRM’s project-related activities.
  • Coordinates efforts in strengthening capacity of project executing and implementing agencies in project implementation, including project accounting, disbursement and procurement procedures.
  • Inspects quality of project field operations, with focus on problem or potential problem projects.

Financial Management

  • Coordinates and liaises closely with EAOD Financial Management Specialist on FM related matters;
  • Manages and coordinates audit arrangement for ADB Mongolia projects; works closely with MOF and Mongolia National Audit Office.
  • Supervises/undertakes the review of audit reports of MNRM administered projects;
  • Supervises the monitoring of FM performance of the MON portfolio (in line with FM indicators to be rolled out by PPFD);
  • Provides FM-related inputs and advice on project processing, implementation and completion reports to be carried out or coordinated by MNRM (if applicable);
  • Facilitates FM-related training in MON and coordinates with other development partners on FM matters, including the World Bank;
  • Facilitates the roll-out and implementation of new FM policies, guidelines, and templates in RM.

Knowledge Sharing

  • Provides advice on ADB policies, guidelines, practices on project administration to internal and external stakeholders, including high-level decision makers, as required.
  • Undertakes efforts for knowledge building and dissemination to improve local capacity for project administration.
  • Prepares reports, as required, for discussion within MNRM, and other departments and offices on key issues related to portfolio management and project administration, including updates on government policy, institutional changes, and other matters influencing portfolio performance.

Staff Supervision and Development

  • Takes the role of portfolio management team leader and supervises the work of team members, including MNRM procurement staff and project analysts, and supervises the project implementation-related work of MNRM staff.
  • Supervises the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance
  • Ensures the on-going learning and development of reporting staff

Qualifications

Relevant Experience & Requirements

  • Master’s degree in Engineering, Transport Planning, Economics, Finance, or other related specialized fields. Alternatively, university degree in related fields combined with at least 5 years specialized experience relevant to the position can be considered in lieu of a Master’s degree.
  • At least 10 years of relevant professional experience in project processing and administration at senior levels, including international experience working in several countries
  • Excellent written and verbal communication skills in English is required
  • Provide application of expertise within a specific area, or breadth across multiple areas with in-depth knowledge within one area
  • Please refer to the link for ADB Competency Framework for International Staff Level 5.

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.