Associate Project Analyst

Job Vacancy | Friday, October 8, 2021

IMPORTANT INFORMATION:

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle


Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Transport and Communications Division (SATC) within the South Asia Department (SARD). SARD is responsible for providing leadership innovation, lending, project implementation and knowledge sharing for ADB’s sector and thematic work that covers operations in Bangladesh, Bhutan, India, Maldives, Nepal, and Sri Lanka. In SARD, SATC is responsible for sector support for transport and communications development.

To view ADB Organizational Chart, please click here.

Job Purpose

The Associate Project Analyst provides analytical and procedural support to the functions of project processing, procurement, and portfolio management and performs a full range of administrative, research, analytical, and support duties. The incumbent will report to the designated international staff and may report to senior national staff.

Responsibilities


• Contributes to preparation of project documents by analyzing and consolidating data and information, project cost and financing plan, project administration manual, procurement plan, selection procedures and terms of reference for the consulting services, design and monitoring framework, loan covenants, and others.
• Prepares initial inputs of information and data of loan, grant and technical assistance (TA) projects for eOperations, including project description and scope, design and monitoring framework, and initial baseline projections for contract awards and disbursements.
• Undertakes activities connected with the initial implementation of loan, grant and TA projects, including monitoring and following up of loan/grant/TA signing and effectivity, drafting necessary documents and correspondence related to such activities.
• Contributes to the review of various procurement documents, such as bidding documents, bid evaluation reports, contracts, project contract summary sheet or project contract update sheet, and assists in drafting various letters and memos.
• Assists designated International Staff in recruiting consultants in preparing shortlists, request for proposals, evaluation of proposals, contract negotiations, and contract signing, and assists in managing consultants’ contracts.
• Updates the Procurement Review System to support monitoring of the progress of consultant recruitment and procurement.
• Assists in monitoring and reviewing TA consultants’ claims and final statement of eligible costs for timely closure of TA accounts.
• Compiles data and statistics on contract awards and disbursements for the assigned projects and assist in monitoring and analyzing the actual contract awards and disbursements against targets to identify shortfalls and underlying causes, following-up with executing agencies (EAs), and identifying needed actions to meet projections.
• Assists in reviewing requests for changes to project design and in drafting requisite memos and system uploads for approval.
• Reconciles project accounts and monitor disbursement status, advance accounts as well as creation and closing of accounts.
• Contributes to the monitoring of EA’s submission of audited project and entitiy’s financial statements and the submitted audit reports.
• Familiarizes staff of EAs with ADB's loan/grant/TA disbursement guidelines and procedures.
• Updates project data in ADB applications, such as eOperations, and prepares various reports on projects’ financial status as required by the Department and Management.
• Administers all activities necessary to process disbursement claims by reviewing withdrawal applications, following-up submission, preparing required correspondence and re-estimating project costs and ADB's commitments and financing percentages.
• Updates information and performance of assigned loan, grant and TA projects into eOperations quarterly or as necessary.
• Participates in the departmental and divisional portfolio review meetings when needed.
• Assists designated International Staff in applying rules and procedures, such as loan/grant Regulations, project administration instructions, staff instructions, disbursement handbooks, and the financial management and analysis of projects handbook.
• Assists designated International Staff in preparing annual project administration plans, mission plans, identifying project implementation issues, and updating projections for contract awards and disbursement.
• Maintains records to monitor compliance with loan/grant covenants, following up outstanding obligations of EA such as the submission of periodic progress reports, safeguard monitoring reports, and updating such status in eOperation.
• Participates in project administration missions as required by assisting in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance with loan covenants, and familiarizing EAs with ADB's policies and procedures and assisting them where necessary in the preparation of various reports and disbursement applications.
• Ensures that there is effective coordination of work and liaison with counterpart staff in front office, or other departments, as required.

Qualifications

Relevant Experience & Requirements

• Bachelor’s degree in relevant fields.
• At least 5 years of relevant professional experience. Experience in multilateral agencies with a similar work profile is preferred.
• Advanced computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in multilateral organizations.
• Good analytical skills.
• Knowledge of procurement and infrastructure project-oriented processes will be given higher preference.
• Excellent communication and report-writing skills
• Good coordination and interpersonal skills.
• Ability to work with individuals from different cultural/national backgrounds.
• Please refer to the link for ADB Competency Framework for Administrative Staff level 6.

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.