Senior Operations Officer (Resource Planning)

Job Vacancy | Tuesday, November 15, 2022


ADB will be rolling-out its operating model which may result in the change of department/group and/or reporting arrangement(s). By proceeding with your application, you acknowledge and accept the possiblity of such changes resulting from the new operating model (NOM).


Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Regional Cooperation and Operations Coordination Division (SERC) within the Southeast Asia Department (SERD). SERD covers operations in Brunei Darussalam, Cambodia, Indonesia, the Lao People's Democratic Republic, Malaysia, Myanmar, the Philippines, Singapore, Thailand, Timor Leste, and Viet Nam. SERC supports policy dialogue, programming, portfolio development, oversight of strategy execution, knowledge management, results monitoring, and implementation of ADB’s Regional Cooperation and Integration Operational Plan to support ADB's overarching goal of poverty reduction through regional collective actions.

To view ADB Organizational Chart, please click here.

Job Purpose

The Senior Operations Officer (Resource Planning) will provide in-depth technical support and coordination in country partnerships, engagement strategy, and/or focal responsibilities for non-resident mission (RM) countries. The incumbent will report to Director and/or designated International Staff and will supervise Administrative Staff.


• Supports the implementation of RETA projects that (i) enhance effectiveness of Subregional Programs to Advance Regional Cooperation and Integration in Southeast Asia; (ii) provides support for Policy Advice for COVID-19 Economic Recovery in Southeast Asia; and (iii) supports Malaysian operations to Develop Green City Action Plans to Accelerate Post-COVID-19 Competitiveness and Resilience. Monitors TA budget utilization and consulting contracts.
• Supports the coordination of high-level events under the Indonesia–Malaysia–Thailand Growth Triangle (IMT-GT) and Brunei Darussalam–Indonesia–Malaysia–Philippines East ASEAN Growth Area (BIMP-EAGA) subregional cooperation programs, including Ministerial Meetings, Summits, PACER Dialogues and other knowledge-sharing events, as well as high-level events under the Southeast Asia Development Solutions Knowledge and Innovation Platform (SEADS) and the ASEAN Policy Network.
• Supports BIMP EAGA/IMT-GT/GMS (B-I-G) capacity building trainings and events, as required.
• Provides support to produce knowledge products under IMT-GT and BIMP-EAGA.
• Provides substantial support in the formulation of upstream knowledge partnership strategies for key non-resident mission countries; and provides operational support to key initiatives in non-resident mission countries, including Singapore, Malaysia, and Brunei-Darussalam.
• Reviews and provides inputs to country information notes for ADB management, Asian Development Outlook (ADO), and ADO Update, ADB Annual Meeting and ADB Annual Report and other related economic documents for non-resident mission countries.
• Assists in the preparation of the ADO and the ADO Update for Malaysia gathering data and prepares the narrative for the recent macroeconomic performance of the country.
• Assists in the preparation of Country Information Notes (CINs) on Brunei Darussalam, Malaysia, and Singapore, including collation of recent political and economic developments from both internal and external sources.
• Actively supports the management of the ASEAN Infrastructure Fund (AIF) including its catalytic green finance facilty - ACGF; supports identification of projects for AIF financing and reporting of AIF project pipeline; coordinates with all other relevant ADB departments for timely delivery of all other AIF administration requirements; manages AIF-related TAs; and provides secretariat support for AIF Board meetings.
• Contributes significantly to mobilizing concessional, grant and TA funds from various development partners by soliciting project proposals, discussing with operations staff, coordinating with development partners, and providing other assistance; packaging and arrangements during project design and assists in undertaking processing work; supports negotiation of knowledge, grant cofinancing and trust fund agreements on a departmental basis; liaises with financing partners, SERD and ADB’s internal parties to ensure that each final product is a mutually acceptable document; and supports administration of SERD’s knowledge, grant and trust fund agreements as assigned.
• Actively support the conceptualization, design, and processing of innovative or special cofinancing initiatives or products, as required; and contributes to the fostering of partnerships with new sources of grant financing or concessional cofinancing.
• Assists in knowledge dissemination through SERC-led seminars and conferences such as the SERD Policy Talk (SPOT), the Learnings for Economic and Policy Analysis (LEAP), and the ASEAN Economic Outlook roadshow.
• Performs other duties that may be assigned and as reflected in the incumbent’s workplan.


Relevant Experience & Requirements

• Bachelor's degree in Economics, Economic Development, Public Policy and Administration, or related areas; preferably with Master’s degree or equivalent in the aforementioned fields.
• At least 8 years of hands-on experience in country programming and/or portfolio management, project processing and administration, and knowledge of relevant development sectors, and at least 4 years of supervisory experience.
• Demonstrated expertise and knowledge of policies and practices of bilateral donors, multilateral institutions, and other international organizations.
• Proven ability to undertake background research and analysis, collect and organize required data and information, apply appropriate computer skills in analyzing and developing the data, and prepare notes, reports and studies.
• Proficiency in database management methods, word processing, and other computer software, including strong familiarity with ADB database systems
• Strong analytical skills.
• Able to guide Administrative Staff (AS) to facilitate work planning, delivery and quality review.
• Able to liaise and work effectively with government officials.
• Able to work collaboratively with teams as a constructive team member.
• Strong oral and written communications skills.
• Please refer to the link for ADB Competency Framework for National Staff Level 3.

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.