Portfolio Management Officer (Systems Support)

Job Vacancy | Monday, July 8, 2024

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Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Portfolio Management Officer (Systems Support) is assigned to the Portfolio Management Division (PFPM) within the Procurement, Portfolio, and Financial Management Department (PPFD). You will be based at our Headquarters in Manila, Philippines.

In the area of portfolio management, PPFD is responsible for assessing the performance of ADB's portfolio, including preparation of the annual portfolio performance report, reporting on quarterly portfolio performance and project classification system, and conducting special studies; preparing regular and ad-hoc reports on the status of ADB's portfolio; managing selected portfolio databases, including data entry and data quality assurance; supporting and managing ADB's automated project management systems; maintaining PPFD's website; providing technical and analytical portfolio management support to user departments; overseeing, administering and advising on Project Administration Instructions (PAIs); providing secretariat support to the Operations Review Meeting-Portfolio; leading interagency engagement on portfolio and project management issues including participation in multilateral development bank portfolio management meetings; commenting and advising, in coordination with the Strategy and Policy Department, on operational policies and procedures; and leading team capacity development efforts.

You will report to a designated International Staff and/or senior National Staff.

Your Role

As a Portfolio Management Officer (Systems Support), you will play an important role in shaping the next generation of portfolio reporting by focusing on business requirements and leveraging advancements in AI and other technologies. This strategic position involves actively contributing to aligning the portfolio reporting with ADB's Strategy 2030, delivering the PPFD's Roadmap 2025, supporting the modernization of ADB's business processes, and managing multiple major projects, including ADB's Integrated Disbursement System (IDS) and SovOps.

You will:

Contribute independently and collectively with all teams under PFPM by completing and/or supervising a variety of tasks covering the following functions, including but not limited to:

  • Next-Generation Portfolio Reporting. Support ADB's digital transformation initiatives by leading the activities and proposing innovative ways of data gathering and reporting processes including the use of AI and other emerging technologies to extract data from various data sources (e.g., ADB's Operations Data Store, new disbursement system, project documents); align portfolio reporting with ADB's modern data platform, AIDE (ADB's Integrated Data Ecosystem) and frameworks from Artificial Intelligence Governance Working Group; identify processes requiring improvement and monitor efficiency gains.
  • Design, enhancement and maintenance of portfolio management and project administration systems. Play a strategic role in the design, enhancement and maintenance of portfolio management and project administration systems such as SovOps and ADB's Integrated Disbursement System (IDS), ensuring seamless data integration and reporting requirements of the teams are met. Conduct root cause analysis for defects/bugs, recommend fixes for issues, and conduct UAT in coordination with RDs and SGs.
  • Real-Time Portfolio Dashboard Implementation. Transform the existing reporting process to provide insightful results as input to portfolio-related management decision-making; work on the implementation of a real-time Portfolio Dashboard, ensuring its success and providing ongoing maintenance and support; collaborate on the development of the Portfolio Alert and Warning System (PAWs).
  • Ensure a single source of truth and data accuracy. Work with internal and external teams, supporting the implementation of data initiatives by identifying sources of truth; assist and exercise data governance by providing data dictionaries, data description and required documentation; conduct data and report reconciliation, and resolve reporting issues. Contribute to the refinement of ADB's Data Dictionary, where applicable.
  • Data and reporting. Respond to data queries (especially real-time data) for ADB's sovereign and non-sovereign operations from business users and other report users; provide data and reports within the agreed-upon timeline.
  • Coordination with stakeholders. Liaise with internal and external stakeholders to facilitate innovative and efficient ways of portfolio reporting to stakeholders.
  • Knowledge sharing. Provide guidance to administrative staff on report designing, development, and implementation; lead the data and report reconciliation and testing activities; conduct on-the-job training for administrative staff; address technical issues related to data/ report reconciliation and testing.
  • Issues resolution. Resolve issues independently; report and escalate issues when needed.
  • Administrative support. Contribute to the smooth operation of the Technology and Innovation Team by performing backup functions/roles, as needed; perform other duties and ad-hoc assignments as may be assigned from time to time.

Qualifications

You will need:

  • Bachelor's degree in Finance, Accounting, Computer Science, Statistics, Engineering, preferably with advanced training.
  • At least 8 years of work experience with 5 years of data and reporting experience, including experience with producing reports using reporting tools. Preferable experience in designing reporting systems using various tools (e.g. PowerBI, Tableau).
  • In-depth knowledge of ADB's portfolio management and project administration systems, project performance, portfolio indicators, data sources, definitions, and methodologies with the ability to 'think out of the box' and innovate.
  • In-depth knowledge of ADB's financial systems (e.g., IDS, eOperations and eOperations Dashboard).
  • Good knowledge of OpenAI, ChatGPT, and other AI-powered technologies.
  • Good knowledge of statistical concepts, and methods.
  • Proficiency in using Excel, ability to accurately work with large spreadsheets, and Excel functions and formulas, while linking to the overall result/objective. Experience with reporting systems and databases. Experience with PL/SQL or T-SQL.
  • Strong analytical and problem-solving skills that can be applied to generating statistical reports.
  • Ability to work collaboratively with teams as a constructive team member and actively share views and opinions with counterparts.
  • Ability to guide administrative staff to facilitate work planning, delivery, and quality review.
  • Strong client orientation and able to effectively interact with staff at all levels within and outside the department.
  • Ability to synthesize various disciplines, e.g., data analysis, data architecture, report design, database development, programming, and graphic design.
  • Ability to manage priorities and workload within the general schedule of work, instructions, and standardized practices.
  • Strong oral and written communication skills.
  • Prior experience working in an international organization is an advantage.
  • Please refer to the link for ADB Competency Framework for National Staff Levels 2.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

  • Paid leave (including parental)
  • Medical and health benefits
  • Life and other insurance plans
  • Staff development
  • Retirement plan
  • Housing and education allowance (if applicable)

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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